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SCHOOL-BASED FEEDING PROGRAM

(SBFP)

GANTT CHART OF ACTIVITIES FOR SY
2014-2015
NATIONAL LEVEL
ACTIVITIES OFFICE
RESPONSI
BLE
TIME
LINE
REMARKS
1. Drafting of the following:
a. Terms of Reference
(TOR)
b. Memorandum of
Agreement (MOA)
c. Regional MOA
d. Implementing
Guidelines
DSDWD CO
& DepEd CO
Jan Wk4 to
Feb Wk1-3
Done
2. Reactivation of DepEd CO
TWG

DepEd HNC Feb Wk 2

Done
3. Writeshop on the
Finalization of SBFP MOA
& TOR
DSDWD CO
& DepEd CO
Feb Wk 4 Done
NATIONAL LEVEL
ACTIVITIES OFFICE
RESPONSI
BLE
TIME
LINE
REMARKS
4. Legal review of the
following:
a. Terms of Reference
(TOR)
b. Memorandum of
Agreement (MOA)
c. Regional MOA
d. Implementing
Guidelines
DSDWD CO
& DepEd CO
FebWk2 -3 On-going
(Mar Wk4)

5. Consultation Workshop on
SBFP with DepEd & DSWD
Regional Personnel
DepEd HNC Mar Wk 2

Done
NATIONAL LEVEL
ACTIVITIES OFFICE
RESPONSI
BLE
TIME
LINE
REMARKS
6. Signing of the following:
a. Terms of Reference
(TOR)
b. Memorandum of
Agreement (MOA)
DSDWD CO
& DepEd CO
Mar Wk 2 On-going
(Mar Wk4)

NATIONAL LEVEL
ACTIVITIES OFFICE
RESPONSI
BLE
TIME
LINE
REMARKS
7. Planning Workshop with
Regional & Division
Implementers
DepEd HNC Mar Wk3 to
April Wk 2
On-going
(Apr Wk1-4)

8. Issuance of DepEd Memo to
circulate the Implementing
Guidelines
DepEd CO April Wk3-4

9. Submission of Final List of
Schools & Beneficiaries
DepEd HNC July Wk 4
10. Submission of Physical &
Financial Report fr DepEd
CO to DSWD CO
DepEd CO

Monthly
starting
July Wk 4
NATIONAL LEVEL
ACTIVITIES OFFICE
RESPONSI
BLE
TIME
LINE
REMARKS
11. Monitoring of Regions,
Divisions, & Schools
DepEd HNC
with TWG
Nov Wk 2
(as need
arises)
Nov Wk 2
(as need
arises)
12. Consolidation & submission
of Terminal Report
DepEd HNC Mar 2015
Wk 4

Mar Wk 4
13. Conduct of Program
Implementation Review
DepEd HNC Mar 2015
Wk 4
NATIONAL
1 Drafting of the following:
• Terms of Reference (TOR) DSWD/DepED CO
• Memorandum of Agreement (MOA) DSWD/DepED CO
• Implementing Guidelines DSWD/DepED CO
• Regional MOA DSWD/DepED CO
2 Reactivation of DepED CO TWG DepED-HNC
3 Writeshop on the Finalization of SBFP
MOA & TOR
DSWD
4 Legal Review of the following:
• Terms of Reference (TOR) DSWD/DepED CO
• Memorandum of Agreement (MOA) DSWD/DepED CO
• Implementing Guidelines DSWD/DepED CO
• Regional MOA DSWD/DepED CO
5 Consultation Workshop on SBFP with
DepED & DSWD Regional Personnel
DepED-HNC
6 Finalization and approval of the ff:
• Terms of Reference (TOR) DSWD/DepED CO
• Memorandum of Agreement (MOA) DSWD/DepED CO
• Implementing Guidelines DSWD/DepED CO
• Regional MOA DSWD/DepED CO
7 Planning Workshop of Regional &
Division SBFP Implementers
DepED-HNC with
TWG
8 Issuance of DepED Memo to circulate the
Implementing Guidelines
DepED-CO
9 Submission of Final List of Schools &
Beneficiaries
• from HNC to DSWD CO DepED-HNC
10 Submission of Physical & Financial Report
fr DepEd CO to DSWD CO
DepED-CO
11 Monitoring of regions, divisions, &
schools
DepED-HNC with
TWG
12 Consolidation & submission of Terminal
Report
• from DepED HNC to DSWD CO DepED-HNC
13 Conduct of Program Implementation
Review
DSWD/DepED CO
NovemberDecember January February March May June July August September October
ACTIVITIES OFFICE RESPONSIBLE
January February March April
REGIONAL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
1. Creation of Regional TWG DepEd RO Mar Wk2-3
2. Drafting of Regional MOA DSWD FO/
DepED RO
Mar Wk2-3

3. Submission to DSWD-FO of
Regional WFP & other Documents
DepEd RO Mar Wk2-3
4. Signing of Regional MOA DSWD FO/
DepED RO
Mar Wk2-3
(Apr Wk 3-4)
5. Transfer of funds from DSWD-FO to
DepEd RO
DSWD FO/
DepED RO

Apr W
(Apr Wk 3-4)
k1
6. Transfer of funds from DepEd RO to
DO
DepEd RO May Wk 1-4

REGIONAL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
7. Division Orientation for SBFP
School Implementers
DepEd RO &
DO
May Wk 1-4 to
June Wk 1-2
8. Submission of Final List of Schools
& Beneficiaries from RO to DepEd
HNC, cc: DSWD-FO
DepED RO July Wk 3

9. Submission of Physical & Finacial
Reports from RO to DepEd HNC,
cc: DSWD-FO
DepEd RO Monthly
Starting July
Wk 3
10. Submission of Liquidation Report
to DSWD
• First Partial
• Full Lquidation


DepED RO –
Budget &
Finance


Sept Wk 4
Feb Wk 4
11. Monitoring of Divisions & Schools RTWG

Every 1st wk of
the month
starting July
REGIONAL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
12. Consolidation & submission of
Terminal Report from RO to DepEd
HNC, cc: DSWD-FO
DepEd RO Mar Wk 3
13. Conduct of Regional PIR DSWD FO/
DepED RO

Mar Wk 3

REGIONAL
1 Creation of Regional TWG (DepED,
DSWD, NNC, LGUs)
DepED RO
2 Drafting of Regional MOA DSWD-FO/DepED RO
3 Submission to DSWD FO of Regional WFP DepED RO
4 Signing of Regional MOA DSWD-FO/DepED RO
5 Transfer of funds from DSWD RO to
DepED RO
DSWD-FO/DepED RO
6 Transfer of funds from DepED RO to
DepED DO
DepED RO
7 Division Orientation among SBFP School
Implementers
DepED RO & DO with
RTWG
8 Submission of Final List of Schools &
Beneficiaries
DepED RO
• from RO to DepED HNC, cc: DSWD RO
9 Submission of Physical & Financial
Reports
DepED RO
• from RO to DepED HNC, cc: DSWD RO
10 Submission of Liquidation Report to
DSWD RO
DepED RO
• First Partial Liquidation
• Full Liquidation
11 Monitoring of divisions & schools RTWG
12 Consolidation & submission of Terminal
Report
• from RO to DepED HNC, cc: DSWD RO DepED RO
13 Conduct ofRegional Program
Implementation Review
DSWD-FO/DepED RO
NovemberDecember January February March May June July August September October
ACTIVITIES OFFICE RESPONSIBLE
January February March April
DIVISION LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
1. Creation of Municipal/ City Level
Local Alliance by the
Municipal/City TWG
• Preparatory Meetings
• Actual Meeting with Partners
• Mapping of schools to be
covered by DepEd-DSWD funds
& other stakeholders
P/M/C TWG Apr Wk 1-4 to
May Wk1
2. Submission to DepEd RO of
Division WFP, List of schools to be
covered by DepEd-DSWD funds &
those to be covered by other
partners

DepEd DO Apr Wk 3-4 to
May Wk1-2

3. Request of NCA fr DBM DepEd DO May Wk 3-4
DIVISION LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
4. Finalization of the number of
beneficiaries based on actual
weighing & determination of
budget allocation per school
DepEd DO

June Wk 3
5. Issuance of checks to School Heads
• 1st tranche
• 2nd tranche
DepEd DO
June Wk 3-4
Oct Wk 3
6. Submission of Final List of Schools &
Beneficiaries to DepEd RO
DepEd DO July Wk 1
DIVISION LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
7. Processing of Liquidation Reports
from Scho
• 1st Partial
• Full
DepEd DO
Accounting Div



Sept Wk 1-2
Jan 2015 Wk3-
4 to Feb 2015
Wk 1
8. Submission of Physical & Financial
Reports to DepEd RO
DepEd DO Every 2nd wk of
the month
starting July
9. Monitoring of Schools M/C TWG Every 1st wk of
the month
starting July
10. Consolidation & submission of
Terminal Report to DepEd RO
DepEd DO Feb Wk 1
DIVISION
1 Creation of Municiapl/City Level Local
Alliance by the Municipal/City TWG
M/C-TWG
• Preparatory Meetings
• Actual Meeting with Partners
• Mapping of Schools to be covered by
DSWD-DepED funds and other
stakeholders
2 Submission to DepEd RO of Division WFP,
List of Schools to be covered by DepEd-
DSWD funds and those to be covered by
partners
DepED DO
3 Request of NCA fr DBM
• 1st tranche DepED DO
4 Finalization of the number of
beneficiaries based on actual weighing &
determination the budget allocation per
school
DepED DO
5 Issuance of checks to SH
• 1st tranche DepED DO
• 2nd tranche DepED DO
6 Submission of Final List of Schools &
Beneficiaries
• from DO to RO DepED DO
7 Processing & Auditing of Liquidation
Reports from Schools
DepED DO - Acctng &
COA
8 Submission of Physical & Financial
Reports
DepED DO
• from DO to RO
9 Submission of Liquidation Report to
DepED RO
DepED DO
• First Partial Liquidation
• Full Liquidation
10 Monitoring of schools M/C-TWG
11 Consolidation & submission of Terminal
Report
• from DO to RO DepED DO
NovemberDecember January February March May June July August September October
ACTIVITIES OFFICE RESPONSIBLE
January February March April
SCHOOL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
1. Weighing & identification of
beneficiaries
Feeding
Coordinator &
health
personnel
June Wk1-3
2. Creation of SBFP Core Group &
BAC

School Head
(SH)
June Wk 1

3. Submission of the following to the
DO:
• Final list of beneficiaries (names
& profile)
• Cycle Menu
• Work & Financial Plan (WFP)
• Project Procurement &
Management Plan (PPMP)
SH & Core
Group

June Wk 3-4


June Wk 2
SCHOOL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
4. Conduct of Community Assembly SH & Core
Group
June Wk 3
5. Health & nutritional assessment &
deworming
Feeding
Coordinator &
health
personnel
June Wk1-3

6. Preparation of RFQ & conduct of
procurement process
Core Group &
BAC
June Wk 3-4


7. Actual Feeding SH & Core
Group

July Week 3
8. Monitoring of weight Core Group Every 3 months
SCHOOL LEVEL
ACTIVITIES OFFICE
RESPONSIBL
E
TIME LINE
9. Submission of Physical & Financial
Reports to DepEd DO
SH & Core
Group
Every 1st wk of
the month
starting July
10. Submission of Liquidation Report
to DO
• 1st Partial
• Full

SH & Core
Group



Sept Wk 1
January Wk 2
11. Preparation of Terminal Reports SH & Core
Group

Jan Wk 2
12. Submission of Terminal Report to
DepEd DO
SH & Core
Group

Jan Wk 3

SCHOOLS
1 Weighing & Identification of
beneficiaries
Feeding Coordinator
& health personnel
2 Creation of SBFP Core Group & BAC SH
3 Submission of the following to the DO:
• Final list of schools & of names of
beneficiaries
SH & Core Group
• Cycle Menu SH & Core Group
• Work & Financial Plan SH & Core Group
• Project Procurement & Managment
Plan
SH & Core Group
4 Conduct of Community Assembly SH & Core Group
5 Health & Nutritional Assessment &
Deworming
Feeding Coordinator
& health personnel
6 Preparation of RFQ & conduct of
procurement process
Core Group & BAC
7 Actual Feeding Core Group
8 Monitoring of weight Core Group
9 Submission of Physical & Financial
Reports
SH & Core Group
• from Schools to DO
10 Submission of Liquidation Report to DO SH & Core Group
• First Partial Liquidation
• Full Liquidation
11 Preparation of Terminal Report SH & Core Group
12 Submission of Terminal Report to the DO
thru the District Office
SH & Core Group
NovemberDecember January February March May June July August September October
ACTIVITIES OFFICE RESPONSIBLE
January February March April