Introduction

to
UTM International,
Kuala Lumpur Campus

Professor Dr Christopher Preece
Director




Outline of Presentation
Structure of Office
General Objectives of UTM International Kuala Lumpur
International Relations
International Student Centre (ISC)
UNESCO Club Programme
Activities & Visits
Embassies & High Commissions
Government Relations
Current Status of MOU/MOAs in Kuala Lumpur
Staff Mobility Current Status
Student Mobility Current Status
How can you help us?
How can we help you?





Structure of Office

DIRECTOR
COORDINATOR
DEPUTY REGISTRAR
EXECUTIVE OFFICER
PT (3)
N17
PT (1)
N17
PT (2)
N17
PT (4)
N17
INTERNATIONAL
STUDENTS CENTRE


STUCTURE OF UTM INTERNATIONAL, UTM KL
INTERNATIONAL
RELATIONS
STAFF CONTACTS
POSITION NAME EMAIL PHONE
DIRECTOR Prof Dr Chris Preece chrispreece@utm.my 03-2180 5113
COORDINATOR TBC
DEPUTY REGISTRAR Puan Norazilla Abdul
Rahman
norazillaar@utm.my 03-2180 5114
EXECUTIVE OFFICER Cik Norfazliana Jaafar norfazliana@utm.m 03-21805207
INTERNATIONAL
RELATIONS STAFF
Zurra Hj Che Leh Hussin zurra@ic.utm.my 03-2180 5118
INTERNATIONAL
RELATIONS STAFF
Mr Mohd Syahriman Bin
Abu Bakar
syahriman@utm.my 01132185526
0173619311
INTERNATIONAL
STUDENT CENTRE STAFF
Cik Norashikin
Muhammad Ameri
Norashikin.kl@utm.my 03-2180 5199
INTERNATIONAL
STUDENT CENTRE STAFF
Mr Wanzul mwanzul@utm.my 0178416933



General Objectives of UTM International Kuala
Lumpur




To develop, manage, coordinate and promote
international activities at UTM Kuala Lumpur.





GENERAL OBJECTIVE




INTERNATIONAL RELATIONS OBJECTIVES

To manage relations with;
*International students
*International staff
*Embassies/High Commissions (visits/high
tea sessions)
* International Institutions/Universities
* Government relations
INTERNATIONAL RELATIONS OBJECTIVES

Assist Faculties and Departments in UTMKL with;
* Liase with Faculty International Coordinators
(quarterly meetings)
* MoUs/MoAs development & monitoring
* International visitors
* International events and conferences
* General advice on international affairs






INTERNATIONAL RELATIONS OBJECTIVES



Liase with internal and support departments
in UTMKL ie;
*Corporate Office
*PHB (Transport etc)
*Security Office
*CICT office





INTERNATIONAL RELATIONS OBJECTIVES

Manage Student Mobility
(Inbound/Outbound) in UTMKL




INTERNATIONAL STAFF RELATIONS
UTMKL

Organise Engagement Workshops
Complaints Handling
Inbound/Outbound Mobility (Local & Foreign
Staff)



INTERNATIONAL STUDENT CENTRE (ISC)
OBJECTIVES
ISC will manage all issues related to;
*Visa Processing
* Advise on non-academic matters
* Organize activities including Orientation Week,
National Day Celebrations, Student
Engagements etc.
* Complaints handling







UNESCO Club Programme

UNESCO Club Programme
1) Represent UTM at SKUM Committee (PATRON:
DPM)
2)Coordination of activities with UNESCO, World
Assembly of Youth etc.
3) Liaison between UNESCO Club, UTM International
and Department of Student Affairs (HEMA).
4) Engagement of local and international students in
UNESCO activities and events.




Activities & Visits


ACTIVITIES/VISITS
2013
No. Date Details
1 11 January 2013 Visit from Senior Executives, China
2 22 January 2013 Visit from Inha University, Korea
3 26 February 2013 Visit from BOYM University Consortium Poland
4 12 March 2013 New Zealand Week 2013
5 23 May 2013 Visit from Technical University Philippines
6 7 June 2013 Visit from Rector University Islam Madinah
7 17 June 2013 Visit from Swinburne University of Technology, Australia
8 26 June 2013 Visit from University of Madinah
9 11 July 2013 Visit from Islamic University Madinah
10 22 August 2013 Visit from Amir Khabir University of Technology,
Republic of Iran
No. Date Detail
11 25 September 2013 Visit from Universitas Merdeka Malang
12 25-10 November 2013 Visit from Ferhat Abbas University,
13 7 November 2013 Innovative Research Universities (IRU) Forum
14 19 November 2013 Visit from National University of Kaohsiung, Taiwan
15 27 November 2013 Visit from Imperial University, United Kingdom
16 28 November 2013 Visit from Korea Polytechnics
17 3 December 2013 Visit from University of Pardubice, The Czech
Republic
18 9 December 2013 Asean Learning Network Council (ALNC)
19 13 December 2013 Visit from University of Technology Brno, Czech
Republic

ACTIVITIES / VISITS
2014
No. Date Details
1 28
th
January 2014 Visit from Embassy of The Islamic Republic of Iran
2 12
th
February 2014 Visit from Liaocheng University, China
3 18
th
February2014 Visit from Queensland University, Australia
4 25
th
Februariy2014 Visit From Universiti of Twente, Netherlands
5 7
th
March 2014 Visit From Islamic University Madinah
6 25
th
March 2014 New Zealand Week
7 14
th
May 2014 Dr. Guidos Seminar on Scholarships, Opportunties
8 19
th
21
st
May 2014 1
st
Roundtable Conference on Islamic Leadership for
Muslim Scientists (IRCIL-2014)
9 10
th
11
th
June 2014 5
th
International Conference on Biotechnology for the
Wellness Industry
10 September German Week



Embassies & High Commissions


EMBASSY RELATIONS

Aim:

Developing and improving relations with the
diplomatic, educational and trade
representatives of Embassies, High Commissions
and Consulates from several target countries
where UTM has a strategic interest.


EMBASSY RELATIONS

Objectives

1) consolidating existing relationships with
those Embassies, High Commissions and
Consulates where UTM has already established
important contacts and organised activities and
events.



EMBASSY RELATIONS

2) Maintaining and/or developing active relationships
with embassies where UTM has students, staff, existing
MoU/MoAs with foreign universities etc.

3) Identifying and developing new strategic partners
where UTM has an interest in growing student and or
staff numbers, collaboration with educational and
other institutions for academic and/or research
purposes etc.





EMBASSY RELATIONS

4) Facilitating engagement between embassies,
high commissions and consulates with
celebrations of national days for students and
staff at UTM.



EMBASSY RELATIONS

5) Coordination of activities between;
UTM Faculties, Research Alliances and Centres
of Excellence and the educational, trade and
business representatives of several countries ie.
EU Malaysia Chamber of Commerce, British
Malaysia Chamber of Commerce etc.




EMBASSY RELATIONS TARGETS
Existing Collaborations
New Zealand High Comm
Australian High Comm
German Embassy
Saudi Arabia
Iran Embassy
Palestine High Com






EMBASSY RELATIONS TARGETS

Potential New Strategic
Developments
France Embassy Jordan
Netherlands Embassy Egypt
British High Comm Turkey
Iraq Nigeria
Libya
Saudi Arabia
Yemen
Sudan
Somalia









Government Relations


Government Relations
Objectives
1) To continue to develop relations with Ministries and
Government departments that are relevant to UTM
International ie. Ministry of Education (Higher Education),
Ministry of Foreign Affairs, Ministry of Domestic Affairs
(Immigration) etc.
2) To conduct regular meetings with relevant officers to discuss
any up-dates/new regulations concerning bi-lateral
agreements, immigration, opportunities for scholarships
from various countries, student/staff mobility, work permits
for international staff, VDR, health alerts etc.

Government Relations
3) To receive first-hand information on
international activities, events and visits
involving Malaysian government ministers or
visiting foreign heads of state/leaders etc.
4) To promote UTM International activities and
events to relevant Ministries and Government
departments.



Current Status of MOU/MOAs in Kuala Lumpur


MOU/MOA IN UTMKL
No. Dept Country Institution Duration
1











MJIIT
Indonesia Institute of Science and Technology AKPRIND,
Yogyakarta
3 years
(21/12/2012 -
20/12/2015)









Japan
Osaka University (Graduate School/School of
Engineering)
5 years (1/8/2012 -
31/7/2017)
Osaka University (Graduate School of Information
Science and Technology, GSIST-OU)
5 years (21/2/2013 -
20/02/2018)
Ritsumeikan Asia Pacific University 5 years (08/11/2010
- 07/11/2015)
Kyushu University 5 years (10/05/2010
- 09/05/2015)
Tokyo University of Technology 5 years (22/05/2012
- 21/05/2017)
University of Tsukuba 5 years (
01/10/2012 -
30/09/2017)
Meiji University (Agreement to establish UTM-Japan
Satellite Office
5 years (20/04/2010
- 19/04/2015)
Japan Advanced Institute of Science and Technology
(JAIST)
5 years (25/06/2010
- 24/06/2015)
No. Dept Country Institution Duration










MJIIT










Japan
University of Yamagata 5 years (28/12/2010
- 27/12/2015)
Keio University 5 years (10/09/2012
- 09/09/2017)
Saitama University 5 years (07/09/2012
- 06/09/2017)
Yamaguchi University 5 years (05/09/2012
- 04/09/2017)
Tokyo University of Agriculture and Technology
(TUAT)
5 years (15/12/2011
- 14/12/2016)
Japan University Consortium 3 years (01/06/2012
31/05/2015)
Kinki University 5 years (01/01/2012
29/02/2017)
Okayama University of Science (OUS) 5 years (22/01/2013
21/01/2018)
Tokyo Denki University 5 years (24/07/2013
23/07/2018)
No. Dept Country Institution Duration



2.



CASIS


Indonesia
Institut Agama Islam Negeri Sulthan Thaha
Saifudin, Jambi
12/03/2012 (No
info for the expire
date)
Universitas Ibnu Khaldun, Bogor 5 years (24/09/2012
23/09/2017)
Kazakhstan Kazakh-British Technical University (KBTU) 5 years (19/05/2011
18/05/2016)
3 CAIRO Japan Nagaoka University of Technology 5 years (09/04/2010
08/04/2015)


4


Razak School
Indonesia Institut Sains Teknologi Nasional Indonesia 5 years (14/02/2013
13/02/2018)
Japan Meiji University (Graduate Schools
Department of Business Administration)
5 years (25/06/2010
22/06/2015)
5 IBS Filipina Asian Institute of Management 3 years (13/2/2012 -
12/2/2015)



Staff Mobility Current Status


STAFF MOBILITY
Admin Staff
Local Academic
Foreign Academic






Student Mobility Current Status
3. Study Abroad. Spend
one or two semesters at
universities abroad take
courses in a regular semester
with credit transfer.
UTM
Academic
Visit
Student
Exchange
Summer
School
International
Invitation
Program
Study
Abroad
Summer
School
Internship
Abroad
Global
Outreach
program


International Student Mobility in UTM
1. Global Outreach
Programme (GOP) is
a 7 to 14 days academic based
programme to experience various
cultures in other countries. It
includes immersion elements such
as research & academic activities,
social responsibility, cross cultural
activities and international event
participation.

2. Summer
School Students
register any courses offered
by host institutions during
summer holiday
5. International Invitation
Program students participating in
programmes organized by international
institutions/ organisations with the
following themes:
i) Academic Programme: Seminar,
Conference, Paper presentation,
student project competition.
ii) Cultural: Cultural Exhibition and
Conference, Historical and Cultural
Tour
iii) Student Development Activity:
Seminar and Courses,
4. Internship
Abroad - to join
research study or
internship under the
supervision of an academic
staff at universities or
industries abroad.

3. Study Abroad.
Spend one or two
semesters at universities
abroad take courses in a
regular semester with
credit transfer.


OUTBOUND PROGRAM
UTM ALLOCATION
RM 500 RM 1,000
Registration fee (maximum RM 1,000) for IIP
GOP & IIP
Flight ticket (maximum RM 3,000)
Monthly allowance (vary by destination)
Both are not more than RM 10,000
Study Abroad &
Internship Abroad
Tuition fee
Accommodation fee
Both are not more than RM 6,000
Summer School
(Abroad)

APPLY
PREPARE
(After
approval)
PROCESS
FLOW
GLOBAL OUTREACH
PROGRAM
STUDY ABROAD &
INTERNSHIP ABROAD
INTERNATIONAL
INVITATION
PROGRAM
SUMMER SCHOOL
PLAN 1. Form a group of 5 to 20
students
2. Select destination
(country and institutions)
3. Choose any topic to
discover during the visit
4. Schedule immersion
activities
5. Discuss plan with faculty
6. Communicate with
potential host institutions
1. Select potential host
institutions
2. Choose equivalent
subjects for
registration/
research topic
3. Discuss plan with
faculty
4. Communicate with
host institutions

1. Search for
program
organized by
International
Organizations
2. Discuss plan with
faculty
3. Register in the
program
1. Search for
summer school
program
organized by
International
Institutions
2. Discuss plan
with faculty
3. Register in the
program
APPLY 1. Complete form from UTM International
2. Get approval from faculty
3. Submit form to UTM International
4. Apply permission for going abroad at Office of Students Affairs
PREPARE 1. Purchase flight ticket and insurance
2. Accommodation, transport etc
END 1. Submit report to UTM International
PROCESS
ACHIEVEMENT
Academic Visit
290
Outbound Mobility
(1,113)
2013
Inbound Mobility
(676)
Internship & Student
Exchange
297
UTM Summer
School
89
Summer School
Abroad
58
Internship Abroad
30
UTM Global
Outreach Program
840
International
Invitation Program
160
Study Abroad
25
UTM IBS, 0
AIS, 0
UTM
perdana
School, 0
MJIIT, 20
UTM Razak
School, 23
UTM IBS, 5
AIS, 0
UTM
perdana
School, 0
MJIIT, 1
UTM Razak
School, 0

FACULTY PERFORMANCE 2013
INBOUND PROGRAM
OUTBOUND PROGRAM
0
5
10
15
20
25
UTM IBS AIS UTM
perdana
School
MJIIT UTM
Razak
School
No. of Student
Global Outreach
Program
International Invitation
Program
Summer School
Internship Abroad
Study Abroad


OUTBOUND PROGRAM
*Data recorded from the application through the UTM International
Program No. of Students / Faculty
IBS AIS Perdana
School
Razak
School
MJITT
GOP 20 20 20 30 20
IIP 5 5 5 6 5
Summer
School
1 1 1 1 1
Study
Abroad
1 1 1 1 1
Internship
Abroad
1 1 1 1 1
KAI 2014
*minimum target for outbound mobility


How can we help you?

International Visitors
Organising international events
Developing MOU/MOA
Advice on staff and student mobility (local and
foreign)
Visiting International Professors/staff
Short term visas for inbound students/visitors
???


How can you help us?
Who is your International Coordinator?
Are you developing international MOU/MoA
etc?
Are you having international visitors,
organising international events?
Do have international visiting professors/staff?
We can help with coordination, transportation,
accommodation, general advice etc..

THANK YOU