Management Information

Systems
D e fin itio n

An 'MIS' is a planned system of the collecting,

processing, storing and disseminating data in the
form of information needed to carry out the functions
of management. In a way it is a documented report of
the activities those were planned and executed.
Management Information Systems
(MIS)
• Management information system
(MIS)
• An MIS provides managers with
information and support for effective
decision making, and provides
feedback on daily operations
• Output, or reports, are usually
generated through accumulation of
transaction processing data
• Each MIS is an integrated collection of
subsystems, which are typically
organized along functional lines
within an organization
 Outputs of a
Management Information System
• Scheduled reports
• Produced periodically, or on a schedule (daily,
weekly, monthly)
• Key-indicator report
• Summarizes the previous day’s critical
activities
• Typically available at the beginning of each
day
• Demand report
• Gives certain information at a manager’s
request
• Exception report
• Automatically produced when a situation is
unusual or requires management action
 Characteristics of a
Management Information
System
• Provides reports with fixed and
standard formats
– Hard-copy and soft-copy reports
• Uses internal data stored in the
computer system
• End users can develop custom reports
• Requires formal requests from users
 Financial MIS
• Provides financial information to all
financial managers within an
organization.


Schematic
 Financial MIS Subsystems
and Outputs
• Financial subsystems
– Profit/loss and cost systems
– Auditing
– Internal auditing
– External auditing
– Uses and management of funds
Manufacturing MIS

Schematic
Inputs to the Manufacturing
MIS
• Strategic plan or corporate
policies.
• The TPS:
– Order processing
– Inventory data
– Receiving and inspecting data
– Personnel data
– Production process
• External sources
 Manufacturing MIS
Subsystems and Outputs
• Design and engineering
• Master production scheduling
• Inventory control
• Manufacturing resource planning
• Just-in-time inventory and manufacturing
• Process control
• Computer-integrated manufacturing (CIM)
• Quality control and testing
 Marketing MIS
• Supports managerial activities in
product development, distribution,
pricing decisions, and promotional
effectiveness

Schematic
 Inputs to Marketing MIS
• Strategic plan and corporate policies
• The TPS
• External sources:
– The competition
– The market
 Marketing MIS Subsystems
and Outputs
• Marketing research
• Product development
• Promotion and advertising
• Product pricing
 Human Resource MIS
• Concerned with all of the activities
related to employees and potential
employees of the organization
•
 Inputs to the Human
Resource MIS
• Strategic plan or corporate policies
• The TPS:
– Payroll data
– Order processing data
– Personnel data
• External sources
 Human Resource MIS
Subsystems and Outputs
• Human resource planning
• Personnel selection and recruiting
• Training and skills inventory
• Scheduling and job placement
• Wage and salary administration
 Other MISs

• Accounting MISs
– Provides aggregated information on
accounts payable, accounts
receivable, payroll, and other
applications.
• Geographic information systems
(GISs)
– Enables managers to pair pre-
drawn maps or map outlines with
tabular data to describe aspects
 Manufacturing MIS Example
                               
  APOLLO TYRES LTD  

                                 
  PERFORMANCE HIGHLIGHTS (MIS REPORT) November.09  
                                 
  PERFORMANCE Budget   Actual   Variance    
  PARAMETERS 2008-09 Sep-09 Oct-09 Nov-09   2008-09 Sep-09 Oct-09 Nov-09   2008-09 Sep-09 Oct-09 Nov-09    
  Marketable Production - MT                   
  BIAS 105564.5 9180.7 8861.2 9494.2 103796.6 9289.2 8754.3 9314.8 -1767.9 108.5 -107.0 -179.3  
  PCR 39529.1 4026.2 3900.4 4269.1 31780.7 3581.8 3247.5 3651.8 -7748.4 -444.4 -653.0 -617.3  
  TBR 5936.0 557.9 538.7 577.2   4146.8 410.5 432.0 452.4   -1789.2 -147.4 -106.7 -124.7    
  OTR 52.5 125.0 125.0   74.7 72.0 108.7        
  Overall Plant ( MT ) 151029.6 13817.4 13425.3 14465.4   139724.1 13356.2 12505.7 13527.8   -11305.5 -483.3 -866.6 -921.3    
                  
  Daily Marketable Production               
  BIAS 299.0 316.6 316.5 316.5   301.5 316.7 312.7 313.9 2.4 0.1 -3.8 -2.5  
  PCR 112.0 138.8 139.3 142.3 91.6 119.4 116.0 121.7 -20.4 -19.4 -23.3 -20.6  
  TBR 16.8 19.2 19.2 19.2 12.0 13.7 15.4 15.1 -4.9 -5.6 -3.8 -4.2  
  OTR 1.8 4.5 4.2 2.5 2.6 3.6    
  Overall Plant ( MT ) 427.8 476.5 479.5 482.2   405.0 452.3 446.6 454.4   -22.8 -24.9 -31.0 -27.3    
                  
  MarketableProd.(PCR/LTR) Nos. 12854.0 16068.0 16127.0 16507.0   10806.9 14574.0 13888.4 14155.9   -2047.1 -1494.0 -2238.6 -2351.1    
                  
       
  Power Con - kwh/kg 0.815 0.783 0.783 0.783 0.846 0.922 0.872 0.840 -0.031 -0.139 -0.089 -0.057  
       
  Fuel Con - ltr/kg 0.195 0.183 0.176 0.176 0.195 0.175 0.173 0.168 0.000 0.008 0.003 0.008  
       
  Lube Con -  grm/kg 2.234 1.800 1.800 1.750 1.794 1.325 1.289 1.449 0.441 0.475 0.511 0.301  
       
  SCRAPS (% on qty)    
  Compound 0.127 0.130 0.120 0.120 0.151 0.121 0.120 0.287 -0.024 0.009 0.000 -0.167  
  Fabric 0.280 0.245 0.230 0.230 0.294 0.245 0.314 0.230 -0.014 0.000 -0.084 0.000  
  Bead 0.070 0.065 0.063 0.063 0.074 0.064 0.063 0.043 -0.004 0.001 0.000 0.020  
  Steel Belt 0.298 0.280 0.260 0.260 0.333 0.280 0.258 0.260 -0.035 0.000 0.002 0.000  
  Tyre 0.700 0.700 0.650 0.650 0.788 0.677 0.647 0.637 -0.088 0.023 0.003 0.013  
  TOTAL  1.475 1.420 1.323 1.323   1.641 1.387 1.403 1.457   -0.166 0.033 -0.079 -0.133    
            
DIRECT COST (Rs./kg.)~PCR           
- Indirect Material 1.070 1.086 0.953 0.953 1.392 1.199 1.223 1.170 -0.322 -0.112 -0.270 -0.217
- Power 3.388 3.071 4.417 3.418 3.886 4.796 4.483 4.015 -0.498 -1.724 -0.066 -0.598
- Fuel 2.747 2.931 2.826 2.855 2.784 3.132 2.450 2.431 -0.037 -0.201 0.376 0.424
- Stores & Spares 1.600 1.450 1.450 1.450 2.050 1.737 1.612 1.533 -0.450 -0.287 -0.162 -0.083
- Scrap 1.495 1.508 1.431 1.431 1.666 1.746 1.818 1.688 -0.171 -0.238 -0.387 -0.256
- Repairs & Maintenance 0.300 0.280 0.390 0.280 0.427 0.278 0.393 0.280 -0.127 0.002 -0.003 0.000
- Outside Mixing Charges 0.761 0.604 0.076 0.323 0.058 0.157 -0.076 -0.323 -0.058
- TTF Packing 0.580 0.599 0.606 0.590 0.306 0.590 0.728 0.690 0.274 0.009 -0.122 -0.100
- Water charges 0.050 0.040 0.040 0.040 0.039 0.050 0.050 0.050 0.011 -0.010 -0.010 -0.010
-SFG Recd from other plant  
TOTAL 12.0 11.0 12.1 11.0   13.2 13.6 13.1 11.9   -1.2 -2.6 -1.0 -0.9
F.O. Rate 16.0 16.3 17.1 17.1   19.1 23.9 23.5 23.8   -3.1 -7.6 -6.4 -6.7
Gas Rate 8.7 15.9 15.9 15.9   9.6 16.3 12.7 12.7   -0.8 -0.3 3.3 3.2
Power Rate Rs./Kwh 4.2 3.9 5.6 4.4   4.3 5.2 5.1 4.8   -0.1 -1.3 0.5 -0.4
DIRECT COST (Rs.Lacs.)~PCR           
- Indirect Material 423.0 43.7 37.2 40.7 384.6 42.9 39.7 42.7 38.4 0.8 -2.5 -2.1
- Power 1339.3 123.7 172.3 145.9 1199.9 171.8 145.6 146.6 139.5 -48.1 26.7 -0.7
- Fuel 1085.9 118.0 110.2 121.9 718.2 112.2 79.6 88.8 367.6 5.8 30.7 33.1
- Stores & Spares 632.5 58.4 56.6 61.9 477.3 62.2 52.3 56.0 155.1 -3.8 4.2 5.9
- Scrap 590.8 60.7 55.8 61.1 579.5 62.5 59.1 61.6 11.3 -1.8 -3.2 -0.5
- Repairs & Maintenance 118.6 11.3 15.2 12.0 111.0 10.0 12.8 10.2 7.6 1.3 2.4 1.7
- Outside Mixing Charges 300.8 35.4 2.7 10.5 2.1 265.4 -2.7 -10.5 -2.1
- TTF Packing 229.3 24.1 23.6 25.2 156.5 21.1 23.6 25.2 72.8 3.0  
- Water charges 19.8 1.6 1.6 1.7 17.9 1.8 1.6 1.8 1.9 -0.2 -0.1 -0.1
-SFG Recd from other plant  
TOTAL 4739.8 441.5 472.5 470.3   3680.4 487.2 424.8 435.1   1059.5 -45.7 47.7 35.2