Leading and Managing Change

Workshop 3: Planning and Communicating the Plan

Workshop 3 Programme
Arrival and coffee Introductions and aims Recap and review Prioritisation Matrix II Action Planning - Brown-paper Planning / Swim Lanes Coffee Communicating the plan – Fan Plan Pair work on planning Plenary, further support and evaluation Depart

Objectives
 To

review previous workshops and share learning since consider some planning tools and how to communicate them beyond the planning team establish further CPD and support

 To

 To

Review
 Forcefield  Fishbone 5

analysis

Analysis

Whys Solving Team Building

 Problem

Prioritisation matrix
What is it?  A framework to help prioritise a number of solutions or alternatives  Each solution is rated in terms of the impact it would have if it were implemented and in terms of how “do-able” the option is
High

4 3 2

HIGHER PRIORITY SOLUTIONS

Impact

Low

1 1
Hard Do-ability

2

3

4
Easy

School example
Issue Behaviour during lunch break Possible Solutions 1. 2. 3. 4. 5. 6. 7. 8. 9. Recruit and train additional staff to supervise Segregate classes Segregate year groups Shorten lunch hour Stagger lunch hour Abandon lunch hour – have mini breaks Allow pupils out of school Lunch passes – allow pupils home Shut school at lunch hour – keep pupils out

10. Provide lunch time clubs

School example-solutions
Do-ability score
1-4

Impact score
1-4

1. Recruit and train additional staff 2. Segregate classes 3. Segregate year groups
4. Shorten lunch break

1
3 3 3 2 3

3
1 1 3 2 4

5. Stagger lunch break 6. Abandon lunch break 7. Allow pupils out of school
8. Allow pupils home with permission from parents

4 3
3

1 1
1

9. Close school at lunch 10. Provide lunch time clubs

2

3

Prioritisation matrix – school solutions
High

4 3

6 1 10 5 3 9 2 8
1
Hard

4

Therefore higher priority solutions are: 6. Abandoning the lunch break 4. Shortening the lunch break 10. Providing lunch clubs

Impact 2 1
Low

7
4
Easy

2

3

Do-ability

Action planning
The following plans will:
– – – –

be developed by the team, in response to the particular issues identified by the whole school staff highlight rational, political and emotional benefits inform the school improvement plan Inform and involve the governing body

This is an integral part of the normal school development/improvement planning process

Why brown paper?
 Portable  Team  VAK  Can

builder

grow and develop  See whole process - visual impact  R-L planning essential  Different

Brown paper planning

     

demonstrates an approach to planning which uses the power of the team and also helps to build the team a visual wall display documents an entire plan, process or situation it provides a “high touch” visual of an entire plan details the actual steps taken highlights all activities, interfaces, decision points and information sources

Brown paper plan
Timeline

Managing an Activity Day
Jan Feb March April May

Desired Outcomes

A B C D E

Workstreams

Swim lanes

Expanding the plan
Managing an Activity Day
Date Date Date Date Date Desired Outcomes

A B C D E
Key: Milestone Activity Decision Question

Communicating the plan – Fan Plan
Work/life balance Long Term Support Staff

Example categories
ICT

Example time periods
Medium Term

Administration

Each action appears in a box on the plan

Timetable

Short Term

Miscellaneous

Example phases

Ph 1: short Term

Ph 2: Medium term

Ph 3: Longer Term

Pair/ Group Work

Further Support

Cumbria Remodelling Website : www.cumbriagfl.org.uk  National Remodelling website (now TDA): www.remodelling.org  Work/Life Balance courses  Audits of Workforce Reform by RCs.

Recap of the session
 To

review previous workshops and share learning since consider some planning tools and how to communicate them beyond the planning team establish further CPD and support

 To

 To

Capture feedback on today and close
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