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Project Management

1. What is Project Management

Turn your phones off

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Who wants to be a project


manager?

Why?

Who wants to work with a


project manager?

When? Where? How?

A walk through the course outline

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The textbook

Gray, C., & Larson, E. (2006).


Project management The
managerial process (3rd ed.). NY:
McGraw-Hill. 658.404 G791p3

Weeks
13

Project Management Framework


Project Selection and Portfolio Management
Project Management Plans

Weeks
46

Managing Project Change


Project Marketing
Project Leadership

Weeks
79

Managing Project Teams


Project Conflict Management
Performance Management

Weeks
10 12

Global IT Project Management


Current Issues in Project Management

Week 13

Revision

Assessment Task

Tutorial
Participation
Team Project
Proposal (Stage-1)
Team Project
Proposal (Stage-2)
Team Report

Final Examination

Release
Date

Due Date

Weighting

Task
Type

Weekly

Weeks 1-11

10%

Week 2

Week 5,
Wednesday 20th
August 4pm

10%

Week 2

Week 8,
Wednesday 10th
September 4pm

15%

Week 7

Week 11,
Wednesday 1st
October 4pm

15%

End of semester

50%

View
> Notes Page

Week 1

The Project Management


Framework

8 things you want to know

What is a Project?
Process Groups
The Triple Constraint
What is Project Management?
The Project Manager
Importance of Project Management
Project Management Framework
Integrated Approach

1. What is a Project?

Beginning

Middle

End

All projects have a beginning, a middle and an end.

A definition:

A
temporary endeavor
undertaken to accomplish
Beginning
Middle
End a
unique purpose

1994
53%

31% Critical

16%

Failures

Challenged

Success

Not even
completed

Typically
189% over
budget

OTOBOS

Source: CHAOS Report 1995 by the Standish Group


Access it here: http://net.educause.edu/ir/library/pdf/NCP08083B.pdf

1998
2001
2002
2007

200K
300K
500K
??

More & more IT projects are starting each year

A target
outcome

A defined life
span

Cross
organisational
participation

New or
unique

Time, Cost
and
performance
requirements

Projects have a common set of characteristics


which can also be defined by what they are not

A target
outcome

A defined life
span

Cross
organisational
participation

New or unique

Time, Cost and


performance
requirements

Projects have a common set of characteristics

which can also be defined by what they


are not

What a project isnt


Explorations

Go on
indefinitely

One team or
one person
working alone

Creating the
same thing
multiple times

No constraints
on time, cost
or
performance

Projects v Not Projects

Process Groups
Initiate
Plan

Implement

Monitor &
Control
Close

All projects typically go through these five processes

Step 1

inputs

Step 2

activity

Step 3

Result

outputs

A process is a series of actions directed towards a


particular result.

Figure 1.1 Project Life Cycle


(Gray & Larson, 2006, p6)

PMI and the PMBOK

www.pmi.org
PMP certification
Google PMBOK.pdf

Project Management
Organisation

Head office

Number of
members

PMI

USA

240,000

IPMA

Europe

30,000

APM

UK

15,000

AIPM

Australia

7,100

There are alternatives to PMI

3. The Triple Constraint


Time
Time

Scope
Scope

Cost
Cost

Also known as the IRON TRIANGLE

Figure 1.1 Triple Constraint of Project Management

The Quadruple Constraint


Time
Time

Quality
Quality
Scope
Scope

Cost
Cost

Warning:
Warning: Quality
Quality has
has many
many definitions
definitions

4. What is Project Management?


Advantages of Project Management
Better control of financial, physical,
and human resources
Improved customer relations
Shorter development times
Lower costs
Higher quality and increased reliability
Higher profit margins
Improved productivity
Better internal coordination

stakeholders

Performing
Organisation
stakeholders
Client - Sponsor

Project Manager

stakeholders

Project Team

stakeholders

5. The Project Manager

Week 6 Leading Teams


Week 7 Managing Teams

(Schwalbe, 2006, p17)

6. Importance of Project
Management
Increased use of Project Management
Compressed product life cycle
Global competition
Knowledge explosion
Corporate downsizing
Increased customer focus
Development of Third World and closed
economies

7. Project Management Framework


Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

The PMBOKs 9 Knowledge areas

Figure 1.2 Project Management Framework

8. Integrated Approach
Stakeholders
are people involved in or affected by project activities
Stakeholders include:
Project sponsor
Project manager
Project team
Support staff
Customers
Suppliers
Opponents to the project

Why would a team member be a stakeholder?

Sponsor &
Supporters

Suppliers

Project Team

Opponents

Customers

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

The PMBOKs 9 Knowledge areas

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Time Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Cost management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Scope Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Quality Management

Remember this?

The first four knowledge areas are Core Functions

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

The next four knowledge areas are Facilitating Processes

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

HR Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Risk Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Communications Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Procurement Management

Contract
Contract staff
staff

What knowledge area do


contract labourers fall into?

HR
HR
Management
Management

Procurement
Procurement
Management
Management

Time
Time
Management
Management

Cost
Cost
Management
Management

Scope
Scope
Management
Management

Quality
Quality
Management
Management

Integration
Integration
Management
Management

HR
HRManagement
Management

Risk
Risk
Management
Management

Communication
Communication
Management
Management

Procurement
Procurement
Management
Management

Integration Management pulling it all together

What if its not Integrated?


Time
Time
Management
Management

Quality
Quality
Management
Management

Cost
Cost
Management
Management
Integration
Integration
Management
Management

HR
HRManagement
Management

Communication
Communication
Management
Management
Risk
Risk
Management
Management

Scope
Scope
Management
Management

Procurement
Procurement
Management
Management

Figure 1.2 Integrated Management of Projects

Technical skills

Budgeting, Scheduling,
Documenting

People Skills

Leading, Motivating,
Listening, Empathising

Which ones are most important for projects?

Figure 1.3 Technical and Sociocultural Dimensions of Project Management

BetterProjects.net

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