Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Presentation Skills
[communicating science effectively]

Presentation Skills
Presentation Skills

Introductions
Hi!, My name is David shires, please call me David. I work for the international rice research institute (IRRI) in Los Banos, Philippines. I design and deliver management training and conduct in-country training programs I am married and my wife, Susan, and I have three children ² Kristy (29), Quentin (25) and Katharine (17) I enjoy watching football, proper Australian rules] and I play golf. My favorite hobby is scuba diving Thank you

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

What are the important things for this group to know about me to make my work with them more effective? How shall I give them the information to make them more comfortable with me?

Will they relate to me as a person?

Presentation Skills
Presentation Skills

You Will Learn . . .

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I 

Create an exciting and relevant presentation  Tailor the presentation to an µaudience¶  Develop visual aids and handouts  Confidently deliver your presentation.

Presentation Skills
Presentation Skills

Presentations

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

In your group. . .

Watch the video of a presentation and make a list of the things the presenter did badly during the presentation.

Sample

Video

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Bad points: Couldn·t understand his language He was far too loud Lost his place in the presentation The equipment didn·t work when he started He got angry with other people etc

Presentation Skills
Presentation Skills

Your Experience

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

In your group. . .

Think about the good presentations you have seen. Use this knowledge to say how the bad points could be corrected.

Sample

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Bad points: Couldn·t understand his language He was far too loud Lost his place in presentation The equipment didn·t work when he started He got angry with people etc

Correction speak slowly and clearly

moderate voice have notes in order check equipment before don·t show anger

Presentation Skills
Presentation Skills

Science in Society

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

In your group. . .

Think about these survey results. Make a list of what this means to a science presenter.

Sample

A survey of the public showed that:
³50 percent of the public thinks that people and dinosaurs lived on Earth at the same time.´ ³Less than 50 percent of the public knows that it takes the Earth a year to go around the Sun.´ ³Only 30 percent can define DNA, the recipe book for all life.´ ³Only about 13 percent can define a molecule.´

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

The survey tells me: Many people have little understanding of basic science Technical terms are misunderstood generally There may be little interest in science There is some understanding of science in the community Biological science is generally a mystery to the public etc

Presentation Skills
Presentation Skills

Science Presenters

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I 

Can't just report; They must teach  Must keep it simple  Make the science appeal  Should use visual images

Presentation Skills
Presentation Skills

A Presentation
Preparation
Audience Outcome Content Location

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Visual aids

Handout

Rehearsal

&
Delivery
Presentation Skills
Presentation Skills

Your Presentation

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Individually. . .

To practice the process on the previous slide, you will prepare and deliver a presentation to the workshop:
A 10-minute presentation on the topic of either µThe importance of my latest science research¶ or µThe role of my organization and its science¶

Presentation Skills
Presentation Skills

Your Audience?

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Knowing your audience helps you decide: What to say How to say it In what order to say it

Discuss the audience for your presentation and decide an approach that is appropriate to this audience.
In your group. . .

Sample

Presentation Skills
Presentation Skills

What Is the Outcome?

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

To start preparing a presentation decide what your audience should µknow¶, µunderstand¶ or µbe able to do¶ after your presentation.

Complete the following sentence: At the end of the presentation, my audience will . . . .

Sample

Individually. . .

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

At the end of my presentation, the audience will understand that pesticides should only be used twice in the growth cycle. or At the end of my presentation, the audience will be able to identify the four common pests found in this region.

Presentation Skills
Presentation Skills

The Content
Title: Short and µattention grabbing¶

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Introduction: [20% of time] Set the scene & state the main message
Answer questions like "What does it do?" "What is it for?³ Try using a picture, quote or key question.

Body of presentation: [60% of time] Select small, relevant parts
Describe each part of your topic. Focus on what is most important to the audience..

Conclusion: [20% of time] A memorable summary!!!
Re-state the main message.

Develop an outline of the content for your own paper and discuss it with members of your group.
Individually. . . Presentation Skills
Presentation Skills

Sample

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Title:

Quality rice for 50% less input in 20% less time

Introduction: Would you like to achieve the same yields of the same quality rice 20% quicker Using only half the inputs? Yes! We all would! This is possible by better management of pesticide input. The research shows that the correct amount of the right pesticide at the right time requires half the inputs and improves efficiency. Body of presentation: Where I did the research The results of the research show. . . . The research suggests that . . . . Conclusion: Quality rice for 50% less input in 20% less time ² do it now!

Presentation Skills
Presentation Skills

Location

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Discuss the location that you will use. Consider: Temperature Lighting In your group. . . Space Sounds Technology
Presentation Skills
Presentation Skills

Sample

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Location:

Main lecture room.

Room for 50 people ² sit participants at the front. Make sure room is air-conditioned before presentation Organize grass cutting not to occur during presentation OHP available but check it works first ² spare bulb in machine? Room lights on but front lights off over projector

Presentation Skills
Presentation Skills

A Presentation
Preparation
Audience Outcome Content Location

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Visual aids

Handout

Rehearsal

&
Delivery
Presentation Skills
Presentation Skills

Visual Aids
Good visual aids are a wonderful addition to your presentation and help the audience understand and remember the main points!

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Poor visual aids make your presentation appear poor and not worthy of remembering!

Presentation Skills
Presentation Skills

Guidelines for Aids
Relevant & simple

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Don¶t have too many Use appropriate colors for text and background Use reasonable font size Maximum: 4-5 points each of 6 or less words Make images appropriate to the audience

Presentation Skills
Presentation Skills

Visual Aids

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Develop up to three (3) visual aids to accompany your presentation
Individually. . .

Share your visual aids with your group for critique
Use the group comments to modify your visual aids

Presentation Skills
Presentation Skills

A Presentation
Preparation
Audience Outcome Content Location

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Visual aids

Handout

Rehearsal

&
Delivery
Presentation Skills
Presentation Skills

Handouts

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Question: When do people read handouts?

They don't!!

Handouts are not a: ‡ text version of your talk ‡ copy of your visual aids ‡ your science paper

Handouts are a: ‡ reminder of your main message ‡ important notes to take away ‡ a call to action ‡ instructions for follow-up action

Presentation Skills
Presentation Skills

Handouts

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Plan a handout to accompany your presentation.
Individually. . .

Sample

Remember, to be successful handouts must use:
An eye-catching design Helpful layout One idea per part Simple language

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Title Introduction List key points!

An eye-catching picture! Describe the picture?

What technical words need explanation?

The body of the text. Up to 3 paragraphs List the major content ideas!

Contact name phone, email

Presentation Skills
Presentation Skills

A Presentation
Preparation
Audience Outcome Content Location

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Visual aids

Handout

Rehearsal

&
Delivery
Presentation Skills
Presentation Skills

The Presentation
and the rehearsal

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Be natural and relaxed Be enthusiastic, friendly and confident Dress appropriately, in keeping with the audience Use eye contact; look at the audience Be clear but vary your voice Use a conversational tone ± don¶t try to be formal Use simple words and avoid long sentences. Allow comments and questions

Presentation Skills
Presentation Skills

Engaging the Audience
The aim of a presentation is not just to talk about a topic, show pictures or play an audio tape but««. to provide the audience with an experience to remember.

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Presentation Skills
Presentation Skills

Things Not to Do

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Use jargon Overwhelm with detail Go over time Use text that can¶t be read Stand in the way of your visuals Distract (e.G., Gestures) Say: Ummmmm, ahhhhhh Stare at one point Slouch

Presentation Skills
Presentation Skills

Nervousness
[butterflies in the stomach]

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

When you are nervous, you body adjusts by changing your blood pressure and increasing your adrenaline level. You turn red, shake or perspire««..

To compensate, try some physical actions to relax ± take a deep breath. Make sure you know the room, audience and materials. Avoid using unfamiliar equipment especially if it needs precision motions. Visualize yourself giving the presentation, memorize your introduction and practice, practice, practice!
Presentation Skills
Presentation Skills

The Rehearsal

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Rehearse the presentation with your group. Have the group make suggestions for improvement.
Individually. . .

Sample

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

A form for evaluating presentations can be seen by clicking the link below:

This document also contains instructions on how to use this form. This form will be used in the evaluation of your presentation.

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

The Presentation
Deliver your presentation to the workshop
Individually. . .

Remember: Talks should be relaxed and move along well The audience should be involved Aids were well presented. You are an actor ± dominate the space you are working in.

Presentation Skills
Presentation Skills

Research Institute International Rice NTERNATIONAL RICE RESEARCH INSTITUTE I

Presentation Skills

Presentation Skills
Presentation Skills

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