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Project Human Resource

By Conor McCarthy, Barry Meade, Junia Pereira, Cassio Castelluber

PMBOK- Project Management Body of


Book that outlines a set of standard terminology and guidelines for project

Published by the PMI (Project Management Institute) which is the worlds

largest not for profit organisation for the project management profession

PMBOK currently in its 5th edition

PMP (Project Management Professional) certification recognised worldwide

Project Human Resource Management

Four different human resource management processes:

1. Plan human resource management The process of identifying and

documenting project roles, responsibilities, required skills, reporting
relationships, and creating a staffing management.

2. Acquire project team - The process of confirming human resource

availability and obtaining the team necessary to complete project activities

3. Develop project team - The process of improving competencies, team

member interaction, and overall team environment to enhance project

4. Manage project team - The process of tracking team member performance,

providing feedback, resolving issues, and managing changes to optimize
project performance

Plan Human Resource Management

Plan HR management input 1:

Project management plan

This refers to :

The project life cycle and the processes that will be applied to each phase

How work will be executed to accomplish the project objectives

A change management plan that documents how changes will be monitored

and controlled

A configuration management plan that documents how configuration

management will be performed

Needs and methods of communication among stakeholders

Plan HR management input 2:

Activity resource requirements

Activity resource planning refers to the decisions made in allocating human

resource needs to the project

Plan HR management input 3:

Enterprise environmental factors

These factors include:

Existing human resources

Organizational culture and structure

Geographical dispersion of project team members

Marketplace conditions

Plan HR management input 4:

Organisational Process Assessments

These organisational assets include:

Organizational standard processes, policies, and role descriptions

Templates for organizational charts and position descriptions

Lessons learned on organizational structures that have worked in previous


Escalation procedures for handling issues within the team and within the
performing organization

Plan Human Resource Management

Plan HR management Tools & Techniques 1:

Organisational charts and position descriptions

Various formats exist, most fall under one of three heading types:
Hierarchical, matrixed, text-orientated

Purpose of these charts is to ensure each work package involved in the

project has an unambiguous owner

Plan HR management Tools &

Techniques 2: Networking

Networking is the formal and informal interaction with others in an

organization, industry, or professional environment

Plan HR management Tools &

Techniques 3: Organisational Theory

Organizational theory provides information regarding the way in which

people, teams, and organizational units behave

It is important to recognize that different organizational structures have

different individual response, individual performance, and personal
relationship characteristics

Plan HR management Tools &

Techniques 4: Expert judgement

Expert judgment is used to:

List the preliminary requirements for the required skills;

Assess the roles required for the project

Determine reporting relationships needed based on the organizational culture

Provide guidelines on lead time required for staffing, based on lessons

learned and market conditions

Identify risks associated with staff acquisition, retention, and release plans

Identify and recommend programs for complying with applicable government

and union contracts

Plan HR management Tools &

Techniques 5: Meetings

Meetings leverage a combination of other tools and techniques to allow for all
project management team members to reach consensus on the human
resource management plan

Plan HR management Output 1: Human

resource management plan

provides guidance on how project human resources should be defined,

staffed, managed, and eventually released

roles and responsibilities: responsibility, authority, competency

Project organization charts: graphical display of project team members

and their reporting relationships

Staffing management plan: staff acquisition, resource calendars, staff

release plan, training needs, recognition

Acquire Project Team


Project Team is the process of confirming

human resource availability and obtaining the
team necessary to complete project activities.

Acquire Project Team

It is important that the following factors are considered during the
process of acquiring the project team:

The project manager should effectively negotiate and influence others.

Insufficient human resources or capabilities decrease the probability of


If the human resources are not available due to constraints the project
manager may be required to assign alternative resources.

Acquire Project team: Inputs

Human resource Management Plan

The human resource management plan provides guidance on how project human
resources should be identified, staffed, managed, and eventually released .
Enterprise Environmental Factors

Existing information on human resources;

Personnel administration policies;

Organizational structure; and

Colocation or multiple locations.

Organizational Process Assets

Organizational standard policies, processes, and procedures.

Acquire Project team: tools and


When project team members are selected in advance, they are considered preassigned.

For example, the project management team may need to negotiate with:
Functional managers, other project management teams and External
organizations, vendors, suppliers, contractors, etc.

This can involve hiring individual consultants or subcontracting work to another


Acquire Project team: tools and

Virtual teams

Virtual teams can be defined as groups of people with a shared goal

who fulfill their roles with little or no time spent meeting face to face.
Multi-criteria decision Analysis

By use of a multi-criteria decision analysis tool, criteria are developed

and used to rate or score potential team members.

Availability, cost, Experience, Ability, Knowledge, Skills, Attitude,

International factors.

Acquire Project team: outputs

Project Staff Assignments

The project is staffed when appropriate people have been

assigned to the team.
Resource calendars

Resource calendars document the time periods that each project

team member is available to work on the project.
Project Management Plan updates

When gaps occur, the project management plan needs to be

updated to change the team structure, roles, or responsibilities.