Build Your

Grant-Writing
Toolkit
CoSN15
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

Need more money to make your ed tech dreams
turn into reality? Learn where to look for grants and
funding, secrets of a successful grant, and what to
do when you win one! Participants should come
to this workshop with a dream they want to
fund and work on ways to make it happen
during this practical, working session. A variety of
online sources will be shared. Participants will
develop their personal "grant writing toolkit" during
the session, items that they will use in multiple
grant proposals, with peer and leader feedback.
They will also learn where to look for local money
that might never be advertised, as well as most
fruitful sites for grant announcements. Setting up a
budget that interacts with the evaluation plan are
crucial for many larger grants. We'll go through a
sample grant application with tips and advice on
how to handle various sections and reuse work from

Presenter
 Dr.

Rita Oates has won grants exceeding
$14 million and has taught a graduate
class, Grant Writing for Ed Tech, at Barry
University.
 She was ed tech director in Miami-Dade
County Public Schools (Florida) and later
chair of educational computing and
technology at Barry University.
 She has taught grant writing workshops for
more than a decade.

Which describes your
experiences with grants?
1. I have no experience, but I’d like
to get one.
2. I helped write a grant.
3. I wrote a grant by myself.
4. I was part of a team that
received a grant.
5. I administered a grant.
6. I award grants.

Build Your Grant-Writing Tool Kit
1. Dream
a. Write down what you want to do in a
paragraph
b. Find research to guide and support your
ideas
c. Make a shopping list and develop a
budget
d. Check in with district office now or after step
#3
e. Find a partner/team to work with you as
appropriate

2. Demographics on your school (or
program)

Build Your Grant-Writing Tool Kit
3. Your biography, resume or curriculum
vita
a. Convince the funder YOU and your team
are good people to support
b. Show that expertise matches your vision

4. Finding funding
c.
d.
e.
f.

sources
Check in with district office!
Know about quick hits for funding
Go local first
Join online grant community

5. Finding more funding sources

Build Your Grant-Writing Tool Kit
6. Funding dos and don’ts
a. Know what can/cannot do from funding
source
b. Keep trying; recycle idea into new grant
competitions
7. Why the budget and evaluation must
match closely
c. Showing matching funds/support
d. Working with an evaluator before you submit
8.

After you get a grant – say thank
you
e. Collect data for analysis, evaluation
f. Prepare for criticism

Build Your
Grant-Writing
Toolkit
1. Dream
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

1. Dream
• Write down what you want to do in
a paragraph (or a few)
• Your elevator pitch and a few details
• How would you tell your mom
about what you want to do?

NEA Foundation Grant Winner
Therese M. Jilek, Glendale, WI
Instructional Technology Coordinator, North Shore Middle
School

Through an action research project, Ms. Jilek
investigates the effect of authentic and relevant
experiences on student learning and the effect of
interaction with children around the world on
students' attitudes toward other cultures and each
other. Students in Ms. Jilek's increasingly diverse
class establish e-mail correspondence with students
in other countries and participate in a global
classroom project to exchange information and
reexamine cultural stereotypes. Ms. Jilek shares the
results of her study through district staff meetings
and an online teacher exchange. (83 words)

Language
used in
successful
FIPSE grant
application in
school district
and university
partnership

This is NOT a dream
Project: Obtaining a mobile lab cart of
36 Nexus 7 tablets for kindergarten
for center and full classroom learning.
Consists of a cart, 36 Nexus 7 tablets,
case or iBallz for each tablet, Google
management licenses for each tablet,
and $1,000 voucher to purchase apps
on Google Play for Education. This
would be the initial step in placing
Keep
it
for
the
budget
planning!
tablets in all K-2 classrooms.

Draft your
“dream”
in a few
sentences.

1. Dream team
• Find a partner/team to work with
you
• “Critical friend” to comment, help
write, edit
• Team members to draft sections
• Eyes for proofreading before
submitting

Who’s on your team?
External organizations to
write support letters, share
in the costs, help with the
work

What organizations might provide
some support?
◦ PTA: $50-100 toward matching funds
◦ Grocery store: $100 certificate toward
deli items, platters
◦ McDonald’s: drink mix (punch)
◦ Businesses in your area that parents
own/work for
◦ Chamber of Commerce

1. Dream
• Find research to support your dream
Professional publications, books
Publications in your content area: IRA, NCTE,
NSTE, NCTM, TESOL, etc.
http://scholar.google.com
www.iste.org
Editlib.org to search edtech research studies
May be available through a university, if you are
in grad school
Have you done any action research or preliminary
work in this area? Could you before submitting?

www.editlib.org

Research: E-books, Picture Books, K-2 Reading

Heffernan, V. (2009) Click and Jane, New York
Times Magazine, Jan. 30, 2009, p. MM13.
Retrieved Sept. 25, 2013 from http://
www.nytimes.com/2009/02/01/magazine/01wwlnmedium-t.html

Schugar, H. R., Smith, C. A., & Schugar, J. T.
(2013). Teaching With Interactive Picture E‐Books
in Grades K-6. The Reading Teacher, 66(8), 615624.

Used in grant for licensing
www.onemorestory.org
(70 digital
picture books for K-2 readers)

1. Dream
• Make a shopping list
hardware, books, digital materials, software
licenses, training, electrical upgrade, security
upgrade, furniture, toner, paper, travel,
clerical assistance, release time for project
leader, custodian to open school on Saturday,
buses for field trips

• Develop a rough budget from this
list
• Check in with principal, district

Great details for budget
Project: Obtaining a mobile lab cart of
36 Nexus 7 tablets for kindergarten
for center and full classroom learning.
Consists of a cart, 36 Nexus 7 tablets,
case or iBallz for each tablet, Google
management licenses for each tablet,
and $1,000 voucher to purchase apps
on Google Play for Education. This
would be the initial step in placing
Anything
else
needed?
tablets in all K-2 classrooms.

What does it
cost?

Create a spreadsheet
with items, estimated
costs
Are any of these on
bid with purchasing?
Will you need
approval of a district ed
tech advisory board for
things NOT on bid?
Start a file with
purchasing sources
(and costs) for the
items in your Excel
workbook

What can the school or partners cover?

Grant could
pay

Grant could pay
part

$50,000

School paid
$5,000
Co. pledged $1K
worth
PTA pledged
$100
$50,000

$100,000

You Started Grant Writing:
Dream, Budget, Team
Your dream written down in a paragraph or
more
 Research to support and guide your dream
 Rough budget
 Who in the school can work with you?
 Who are possible partners who will help
fund this dream?

Grant Writing
for Ed Tech
Dreams
2. Demographics:
Know Your #s
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

Build Your Grant-Writing Tool Kit
1. Dream
a. Write down what you want to do in a
paragraph
b. Find research to guide and support your
ideas
c. Make a shopping list and develop a
budget
d. Check in with district office now or after step
#3
e. Find a partner/team to work with you as
appropriate

2. Demographics on your school (or
program)

2. Demographics

Student population
 Racial %, gender %
 ESOL student %
 Free/reduced lunch %

Data showing need for this project
 Local, state, national to compare as appropriate


Photos of reality that needs to be changed
Other unique information about your
program, ideas
 First generation finishing HS %
 Special program, strand
 Single gender school

Verify Your Demographics
Funders may check
public sources, such
as NCES or your
own district website
 http://nces.ed.gov
 Make sure your
school website is in
sync with your
request!

http://nces.e
d.gov

Note: this is
2011-12 data
 Calculate

%

Asian = 22%
(125/568)
Black = 58%
(328/568)
Hispanic = 7%
(40/568)
White = 12%
(67/568)
Reduced/free
lunch = 88%
(499/568)
Compare with your
own stats

NYS School Report Card
2011-2012
 Each Buffalo Public School school website
reports school stats from the NYS School
Report Card

NYS School Report Card
2011-2012

Slight differences in
% may be because
of rounding or
because data was
chosen on a
different date. But
typically the
numbers are similar

What are your
school’s
demographics?
Check NCES
report
Check state
website
reporting school
data
Check your
school website
Save in
spreadsheet

You Started Grant Writing:
Demographics
 Demographics

of your school

◦ What does NCES say?
◦ What story does your school website tell?
◦ Know your numbers. Do you qualify for
grants for:
 Free and Reduced Lunch (>51%, 75% or 90%+)
 Minority
 Hispanic

 ELL – English Language Learners
 ESE – Exceptional Student Education

Build Your
Grant-Writing
Toolkit
3. Biography:
Why You Can
Do It
Dr. Rita Oates
ritaoates@aol.c
om

3. Resume, Biography and Curriculum
Vita (CV)
 Relevant

info about people involved

◦ Resume
 1 page

◦ Biography
 100-250 words, written as a narrative

◦ Curriculum vitae (CV)
 Detailed, multiple pages, up-to-date
 Refocused to fit grant application
 Shows pertinent experience
 Conference presentations, articles

Share with colleagues and revise

Microsoft
Word
Template for
Resume

Three Versions of One Biography
72 words
 134 words
 340 words
-- Gwyneth Jones,
librarian

Biography of a School Board
President

Curriculum Vitae (CV) is
Lengthy
Your CV will need a
table of contents for
categories that fit
your professional
work
 Update at least twice
year
 Include workshops,
committees,
volunteer work,
including activities
outside of school

Write Your 100-word Biography

Time for a Check
 Check

in with principal, district office

What is the approval process before applying?
What happens at district after you win a grant?
Do they have info on a grant that needs a project?
Get advice to help you refine ideas, direction, match,
partnership, value of donations
 Use finance office budgeting expertise and district
allowed amounts
 Provide information on steps 1-3, especially your idea
and rough budget



Grants officer will adore you -- if you bring in
materials developed this far, she will consider you a
serious grant seeker worth helping

You Started Grant Writing:
Biography, Resume, CV

Who is working on this grant and
experiences make them ready for this? Prep
related to project:
◦ Biography
◦ Resume
◦ CV

At this point –organize your notes and work
into a binder and into an online space where
you can easily find and reuse them
Get ready to start looking for funding next!

Build Your
Grant-Writing
Toolkit
4. Finding
Local Funds
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

4. Finding funding
sources
a. Check in with district office!
 Grants Development phone,
staff names, titles, email
addresses
 EdTech office staff too
b. Know about quick hits for
funding
c. Go local first
d. Join online grant community

www.DonorsChoose.org
• Online charity

• Connects K12 teachers who want classroom
and other learning materials to corporations
and everyday people
• Orders after project is fully funded

• Teachers

• Make wish lists including non tech items

• Supporters

• Make wishes come true – 70% are granted!

• Matches from other groups
provided

• NEA Foundation matches up to $250 per
request from NEA members

Requests from Schools in 14201

Describe: Students, Project

DonorsChoose Negotiates Pricing

DonorsChoose: Fine Print
 What

happens if a project doesn’t reach its

goal?
If a partially funded project expires, donors get their
donations returned as account credits, which they
can use to:
1. Choose a new project to support.
2. Have DonorsChoose select a new project.
3. Send the teacher they supported a
DonorsChoose.org gift card. (The teacher can give
to another active project, NOT for her own project
that wasn’t fully funded.)
 ONLY Public Schools can participate.

DonorsChoose
Partners in
New York
include:
Focus on arts in
K-5 gives up to
$450
50% match for
recycling or
financial
literacy
projects

New York Requests: 76% funded
Research from Fortune Magazine

DonorsChoose + Morgridge
Family Foundation
Supports Wisconsin
grants with partial
funding
• Sometimes finishes
off almost-funded
proposals
• Makes their money
go further
• Makes it easier to
monitor their impact

www.DigitalWish.org
• Nonprofit

• Provides discounted tech products

• Teachers

• Make technology wish lists

• Supporters

• Make wishes come true

• Fundraising

• Teachers can email and print technology wish
lists for contributions from parents and
community members
• PTAs can run online fundraisers
• Print t-shirts, yearbooks, other ideas

Buffal
o
schoo
ls

This teacher provided all
the school demographics
but not anything about
herself that would help
people to know her and be
interested in her.
Next slide shows her
project.

This project has
ended.
NO funding was

AdoptAClassroom.org
Request for
$217 from a
Buffalo
teacher
Companies
can adopt a
single
classroom
and get
involved
personally
too

Donations become credits in
a teacher’s online account,
good with 40 online
retailers. She orders; it’s
delivered.

This teacher sent a photo with her
thank you note to her donors,
explaining how she used the funds
from AdoptaClassroom.org

Always send a thank you
note!

4. Finding Funding
◦ District Grants Development office (find their phone/email)
◦ Professional groups (sometimes pair with other groups)
 NAESP and Crayola
 IRA grants for reading research, activities with Rotary:
www.reading.org/Resources/AwardsandGrants.aspx

 NEA Foundation

◦ Local service clubs:
 Rotary International has initiative with IRA, local projects too
 Find local club (https://www.rotary.org/en/search/club-finder )

 Lions Club
 Kiwanis Club
 Other service organizations, women’s clubs, churches, etc.

◦ Join an online community about grant writing: edWeb.net

NAESP/Crayola due June 22
(principal must be NAESP member)
Every
Early Bird
applicatio
n
submitted
before
midnight
on
Monday,
June 8,
2015 will
receive a
Crayola

IRA Grants and Awards

Rotary Clubs in
Buffalo Area

IRA+ Rotary = Literacy Projects
 Rotary

clubs and districts want to find
an IRA member to ID and address
literacy needs in their communities
 Use the Council and Affiliate Directory
on the IRA website, www.reading.org
 Key service projects suggested for:
◦ Sept. 8: International Literacy Day
◦ March, Literacy Month

NEA Foundation
 Public

school teachers
 $2,000 or $5,000
 Awards to 150 to 170 a year
 Grant types:
◦ Student Achievement Grants: engage
students in critical thinking and problem
solving
◦ Learning & Leadership Grants: PD for 1
or a group
 http://www.neafoundation.org/

Groups for You to Approach
 What

professional associations might help?

◦ Start with associations you belong to
◦ Find their website and search on “grants” and “awards”
◦ Groups with “Engineer” in the title might help with STEM grants
 What

service clubs would support your
dream?
◦ Who at school is a member or friend/partner of one?
◦ On local websites, find the committee that gives away money.
Look for “Foundation” or “Giving” or synonyms
◦ Service clubs can provide volunteers, financial or in-kind match
for a larger grant. Have they done any projects in your topic?
◦ Give back! Can you provide volunteers for a service club activity?
 Give out water bottles at their 5K race (their fundraiser)

www.edweb.net/getedfunding

Join Online Grant Community: edWeb.net

You Started Grant Writing:
Local Funding Sources
Check out DonorsChoose.org, DigitalWish.org
and AdoptAClassroom.org to see whether you
might use one of these for your dream or to
start it
 See what professional societies have grant
funds
 See what local service clubs have grant funds
or volunteers to help your dream
 See what businesses might contribute
 Join the edWeb.net community, GetEdFunding

Build Your
Grant-Writing
Toolkit
5. Finding more
funding sources
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

More Ideas for Local Funding
(perhaps quicker than writing
a full grant proposal)
Target
Office Depot/Office Max

Companies that Give Back
Target: REDcard™ + Take Charge
of Education
• Target shoppers designate 1% of
REDcard purchases to a K-12 school
• 85,000 schools received a TCOE
check in 2013
Office Depot: 5% Back to Schools
Make a qualifying purchase of basic
school+ office supplies and give the
school's program ID.
Office Depot will credit 5% of the

Target
More
people
signed up
-> more $
for school

5. More Funding Sources
Community Foundation for Greater
Buffalo (or your community)
 Smaller funding sources, may be pooled for
larger initiatives
 In your community, for your community
 Must clear with district grants
development office!

Foundations
 Local: by zip code (though can fund any location)

http://www.cfgb.org

LOI = Letter of Intent

Know What Focus Areas They Fund

Know Their Timeline and Contact

Donor-Advised, Other Funds
Other funds within
the community
foundation may be
helpful. Here are the
different types of
funds:
 Donor-advised
 Field of interest
 Restricted
 Scholarship
 Unrestricted

Foundation Funds –
Public Record on IRS Form 990
 How

to use

◦ Go to Foundation Center 990 Finder page
 http://foundationcenter.org/findfunders/990finder/
◦ Enter zip code
◦ Download IRS 990 form
 Refer to last pages for recent foundation funding projects
 Foundations must file this form

Look up
IRS form 990
for your zip code

• Zip: 33435
(Palm Beach County)
• Gertrude Skelly
Foundation
• 41 pages for 2011
• Provides list of where
funds went and amounts
• Gave away $884,602 in
2011
• Mostly nursing, medical
health
• A few education-related
groups, universities also got
funds

How/When Do You Apply to This Foundation?

p. 14-19 tell what
was funded in 2011

Fund nursing
education: $30K, $35K

Fund nursing ed: $20K

Fund literacy
activities

Skelly – Mostly Health but Some Education Projects

Look at Foundation Funds –
IRS Form 990
◦ Go to Foundation Center 990 Finder page
 http://foundationcenter.org/findfunders/990finder/
◦ Enter zip code for your school
◦ Find at least three different foundations
◦ Download their IRS 990 form
Refer to last pages for recent foundation funding
What have they funded and for how much?
How likely is it that they would fund your project?
If likely, look for the names and contact info of the officers
and how to apply
◦ Add to your tool kit



5. Finding Funding Sources
 Companies

with offices in your area

◦ See “community relations” on corporate website
 Foundations

◦ foundationcenter.org/
◦ Pushed email RFPs
 www.grants.gov/applicants/email_subscription.jsp

◦ Webinars Foundation Center - Webinar Calendar.url
 State

Government for your state

◦ http://usny.nysed.gov/grants/fundgrantopp.h
tml
 U.S.

Government: HUD, Dept. of Energy, Edu.

http://usny.nysed.
gov/grants/fundgra
ntopp.html

Funding for Reading/Literacy
Media Centers

IRA (International Reading Association)
www.reading.org/Resources/AwardsandGrants.
aspx

ALA (American Library Association)
www.ala.org/awardsgrants/awards/browse/grnt

AASL (Am. Assoc. of School Librarians)
www.ala.org/aasl/awards

Mackin (vendor to library media centers)
www.mackin.com/LIBRARY/GRANTS.aspx

www.grantwrangler.com

http://www.bigdealbo
ok.com
http://www.bigdealbo
ok.com

Dell/Intel Calendar 2014-15 in Techlearning.com

Dell/Intel Calendar 2014-15 in Techlearning.com

Funding Information
Network Locations:
470 in USA, 28 in New
York.
In Buffalo at the Central
public library at 1
Lafayette Square, on first
floor.
Or search online with your
public library card.
http://grantspace.org/Find-Us

http://tech.ed.gov/connectED/

ConnectED grants for tech
• U.S. DOE and others are encouraging
tech companies to give to America’s
schools
• Sprint: in its 4G service areas, giving
away wireless access for home use by
K12 students
• Other ConnectED initiatives originally
announced; some have been expanded
because it’s hard to give things away!

Contact:
James Spillane
Director, Project
ConnectED
585 230 7422
Jim.a.spillane@spri
nt.com

Collaboration Nation
• Joint grant program of CDW-G and eSchoolNews
• Deadline: June 30, 2015
• Submit a nomination and short video at
www.eschoolnews.com/collaboration
• Focus on cross-department collaboration,
demonstrating exemplary educational
technology collaboration and how the project
had a measurable impact on learning and
teaching
• $50,000 grand prize
or one of three $15,000 monthly prizes

Time to search for grants to
fit your dream
• Can you find three grant opportunities
that might be possible funders for your
dream?
• When you find what looks like a good
match, get copies of prior winners in
this grant program
• Prepare a list of questions and your idea
and ask to speak to the grants officer

You Started Grant Writing:
More Funding Sources
• Consider local companies like Target,
Office Depot/Office Max and others
• Search foundations in your zip code
• Search education sources that share
grant opportunities; put deadlines on a
calendar
• Plan to visit Funding Information Network
site closest to you for help
• Check out ConnectED opportunities

Build Your
Grant-Writing
Toolkit
6. Do’s and
Don’t’s
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

Build Your Grant-Writing Tool Kit
6.

Funding dos and don’ts
a. Know what can/cannot do from funding
source
b. Keep trying; recycle idea into new grant
competitions

7. Why the budget and evaluation must
match closely
c. Showing matching funds/support
d. Working with an evaluator before you submit
8.

After you get a grant – say thank you
e. Collect data for analysis, evaluation
f. Prepare for criticism
g. Disseminate results at conferences, in

Read Between the Lines
Know what you must do/can do/cannot do:




Cannot pay for food or alcohol
Must allocate 10% for evaluation
Cannot exceed federal or state per diem
Need matching funds: More than $1:$1 is great!
Need letters of support: Provide draft when requesting
from organization




Know maximum dollar amount: Don’t exceed it!
Cover letter: additional info on proposal ideas
Tech not allowed/encouraged/only certain brands
Call to ask questions if something isn’t clear!

District Input for Your Grant

Business office provides budget requirements:
◦ These numbers change yearly, so update! Examples below:
 Substitute pay $55 a day; Teachers paid $28/hour or $100 a
day for training activities outside of the school day/year
 Include 28% for fringe benefits
 Travel allowances: Mileage, hotel, airfare, food, rental car, etc.
 District may refer to NYS or federal guidelines for some costs

PD department: Do training needs meet contract?
 Facilities: Need more security? Furniture?
 Principal approval/refinement
 Grants office review/union support or approval?
 Fiscal officer provides monthly reports –will be your
new best friend

Typical sections in grant proposal
Project Title
Abstract (1-2 paragraphs)
Introduction and Objective(s)
Describe the topic(s) the project would address
and the potential benefits to xxx. Provide a
clear and detailed statement of the project
objectives, relation to the present state of
knowledge in the field, and impact on the
target population.

Typical sections in grant proposal-2
Approach/Methods
Describe specific methods and/or materials
that will be employed, the expected results,
detailed description of educational materials,
and time frame to complete the project. Not to
exceed xx single-spaced pages.
Literature Cited On what research base is
this project built?
Evaluation Plan Describe specific evaluation
steps, including formative evaluation and
timeline.

Typical sections in grant proposal-3
Project Staff
Qualifications of proposed personnel
Identify appropriate facilities available to
conduct the proposed work and include names,
qualifications, and contact information for all
personnel who would be assigned this project.
State the primary work assigned to each
person and the percentage of time each person
would devote to this work. Identify key persons
by name and title. Provide all resumes/CVs
describing relevant experience.

Typical sections in grant proposal-4
Budget (1 page) Identify the amount of funding
requested, including salaries, supplies and materials,
travel expenses. Smaller requests and those with
matching funds have the best chance of being funded.
Xxx does not pay indirect or overhead expenses.
You may want to include a budget narrative explaining
why some costs are here or how matching funds were
calculated.
Dissemination and sustainability
How will you share results of this project at
conferences, workshops and in publications?
How will you sustain it after funding ends?

Resource from Miami-Dade Schools
Grants office

Keep a Grant Calendar
Track available grants
 Record grant submissions
 Note deadlines for reports
 Create timeline for tasks to submit with grant
 Include conference, publication deadlines to share
your success

Be Persistent in Your Goal!
 Keep

trying!

◦ Recycle ideas into new grant
competitions
◦ Use one grant to help get another one
 Funders back a horse with a good track record
 Niceville, FL school turned one grant into $1 million
by building each “win” into the next grant proposal
 Barry U. grant funded for year 2 at 150% of year 1
after oral presentation on year 1 results

You Started Grant Writing:
Dos and Don’ts
• What are guidelines for a preferred
granting source? What is allowed/not
allowed?
• Create a grant calendar with deadlines
for your preferred grants
• Make contact with district for any other
guidelines or requirements
• Contact the granting organization with
questions before submitting

Build Your
Grant-Writing
Toolkit
7. Budget and
Evaluation
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

Budget + Evaluation Must Show
Same Activities, Spending
 You don’t write an “iPad grant”
 You are solving a learning problem
 The grant allows you to buy
equipment and apps and teacher
training to learn to use them,
based on prior research

 Show matching funds/support
 In-kind donations (grocery store,
Starbucks)
 Funding for items not covered from

What evaluation is needed?
Project: Obtaining a mobile lab cart of
36 Nexus 7 tablets for kindergarten
for center and full classroom learning.
Consists of a cart, 36 Nexus 7 tablets,
case or iBallz for each tablet, Google
management licenses for each tablet,
and $1,000 voucher to purchase apps
on Google Play for Education. This
would be the initial step in placing
tablets in all K-2 classrooms.

Evaluation Can Use Ideas
From the Research of Others
Work with an evaluator before you
submit if you can
 What data can you easily collect to satisfy the
reporting requirements?
 How does your evaluation plan connect with
earlier research you found? (in Dream phase 1)
 Will data show your success with project goals
and objectives?
 Are you spending $ toward project goals and
objectives?
 If this targets reading in grade 2, don’t
spend money for science materials in
grade 5!

District Instructional Tech Office
 How does your dream fit the
district’s stated instructional
technology goals?
 Ask district administrator or
“teacher on special assignment”
to review your draft, to help with
budget and evaluation
 Are there purchasing requirements
or committees that must approve

http://www.buffaloschools.org/informationtech.
cfm?subpage=224

BPS District Instructional Tech Goals


Utilize current and emerging technology to
improve student performance in all academic
areas.
Continue the implementation of core web-based
applications for student information and
management in all academic areas.
Provide visual learning modality education in the
classroom, media centers, and computer labs.
Utilize technology systems to improve staff
recruitment, retention, and professional
development.
Build management capacity in data analysis and
data-based action to improve instructional
practices.
Utilize existing and new technology to improve

BPS
Instructional
Tech–Staff
WilliamDistrict
Russo, Director
of Instructional Technology
wrusso@buffaloschools.org
Dale A. Jackson, Elementary Coordinator
dajackson@buffaloschools.org
Sarah Edwards, Secondary Coordinator
sedwards@buffaloschools.org
Eric Stockmeyer, Coordinator
estockmeyer@buffaloschools.org

• Get name, email and phone for
these staff in your district
• Which person has the
pedagogical expertise to assist
you most?
• Add to your grant writing toolkit

Budgeting
Create a spreadsheet
with items, estimated
costs
Are any of these on bid
with purchasing? Need
approvals?
Start a file with
purchasing sources (and
costs) for the items in
your Excel workbook
Get current district
guidelines:
Fringe benefits: ~28%
Indirect costs: ~8%
Per diem

$25,000
$7,000

$5,000

$5,000 from
school

$5,000
Office Depot
$200
PTA will donate
$100

$5,000
$25,000
$7,000

$10,000
$1,000

Reporting Requirements
◦ Overall accomplishments
◦ Number of students benefitted
◦ How students benefitted: student outcomes
 Changes in attitude?
 Number, time spent (data)
 Increase in scores

◦ Barriers to success
◦ Successful aspects for replication
◦ Financial accounting of expenditures
◦ Communication of success: conference, article

Evaluation Timeline (Sample)
Put evaluation activities in overall timeline
◦ Aug. 16: Grant received and district sets up accounts
◦ Sept. 1: Pretest of teachers on attitudes and
technology skills
◦ Sept. 15: Equipment and materials ordered
◦ Sept. 15-Oct. 15: Training scheduled for teachers
with evaluation
◦ Oct. 10: Pretest of students/parents on attitudes
and technology skills
◦ Oct. 15: Equipment arrives; apps loaded
◦ Oct. 25: Equipment distributed to teachers
◦ Nov. 1: Second 9 weeks starts, students start use
◦ Nov. –Dec.: Parent training sessions with
evaluation

Plan for Evaluation

Any existing data to use? Student scores,
attendance, tech abilities
◦ Quantitative and qualitative data add to richness
◦ Photos, examples of teacher work/student work

Show impact of the grant activities
 For large grants, consider hiring an
evaluator as a consultant (and include in
the budget)

Read Evaluations to See Examples

Sample evaluations
and guidelines from
USAID:
http://www.usaid.gov/
evaluation
◦ Search on “basic
education” to see more
than 200 evaluations
considered exemplary

http://www.usaid.gov/
evaluation/usaid-forw
ard-evaluation-report

You Started Grant Writing:
Budget and Evaluation
Rough budget developed
 Some ideas on possible partners, donations
or matches or organizations and people to
help
 Check with district instructional tech staff
and goals
 Evaluation plan/timeline sketched out
 ….and now you need to write a grant!

Build Your
Grant-Writing
Toolkit
8. After you
get a grant…
Dr. Rita Oates
ritaoates@aol.c
om
@ritaoates

All the Parts Are in Your Tool Kit
As you have done these activities to build
your tool kit, you are ready to find and win a
grant.
 Your assignment: Find a grant and apply
for it!

AFTER you get the grant, what happens?

8. After You Get a Grant
a. Say THANK YOU!
b. Collect data for analysis, evaluation
 Keep track of spending!
c. Prepare for criticism
d. Disseminate results at conferences, in
publications
e. What would happen with

more

funding?
f. Role play with the funder (with colleague,
friend) to get ready
g. Keep learning about grants and funding

After You Get a Grant
 Funders

want to get a Thank You!

◦ Share successes, pictures
◦ Invite to events
◦ Communicate, appreciate, update
 Write – “What this grant meant to me, my program and my
students”
 Anticipate

visits from funder organization

◦ They want to see you succeed
◦ They may give MORE if they like what you’ve done
 Keep

up with budget and evaluation
 Be prepared for criticism
◦ Especially from colleagues who didn’t help you

Students Can Say Thanks Too!

Role Play: Talking to the Funder
◦ Practice!
◦ It’s easier to get more money
from the same organization
than to go to a new
organization.
◦ How could more funds
increase the impact or reach
of your work?

What a Funder Says About
Herself

Quantifying the impact of grantee organization’s services with
reference to current research studies and findings……social return on
investment ….. Fit with Target’s commitment to education

Look for Next Grant Opportunity!
 26

federal grant-making
agencies
http://www.grants.gov/web/grants/applicants
/applicant-resources/agencies-providing-gra
nts.html

Keep up with education grant opportunities
compiled in BigDealBook, GrantWrangler,
professional societies and groups

Share What You Learned

Where can you speak about your grant?
◦ District meeting
◦ Conference

Can you provide tours of your program once
or twice a month, in defined hours?
 Consider writing an article for an edtech or
curriculum publication and include credit for
the granting organization

Resources to Learn More
•Webster’s New World
Grant Writing
Handbook (2013)
$9.99 Kindle, $16.99
Paperback

•The Grantsmanship
Center
http://www.tgci.com

NEA Foundation
Resources

http://www.neafoundation.org

NEA Foundation Tutorial

www.pearsonschool.com/index.cfm?locator=PSZdPo

You Started Grant Writing:
After You Get a Grant
• How can you say thank you to a grant
donor?
• How could your dream flourish in the
next phase?
• How will you track spending?
• Where can you share what your grant
accomplished and what you learned?
• How will you learn more about grant
writing?

Webinar 3 pm ET, April 16
• Is There Grant Money If
You Are Not a Title 1
School?
Presented by Dr. Rita Oates
Event preregistration link:
http://ow.ly/KrQye
• www.edWeb.net/getedfunding

Build Your
Grant-Writing
Toolkit
Dr. Rita Oates
ritaoates@aol.com
www.ritaoates.com
@ritaoates
Dr. Oates gives workshops for schools, districts,
universities, conferences and organizations on
grant writing and development.
She also does grant evaluations, particularly
multiyear grants involving professional
development, technology
and school reform efforts.