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Blgesel Rekabet Edebilirlik Operasyonel Programnn

Uygulanmas iin Kurumsal Kapasitenin Oluturulmasna


Ynelik Teknik Yardm
This project is co-financed by the European
Union and the Republic of Turkey

Technical Assistance on Institutional Building for the


Implementation of RCOP in Turkey

This project is co-financed by the European


Union and the Republic of Turkey

A.

Budgeting and Payment Procedures


for Global Price Service, FWC,
Supply and Works contracts

Global Price Service Payments (1)


This project is co-financed by the European
Union and the Republic of Turkey

Pre-financing: Maximum 60% of the contract value


Within 45 days from the date of invoice/request of payment

Required Documents:
Signed contract
Request for payment
Financial guarantee (for the full amount of the prefinancing payment) if the pre-financing amount exceeds
150 000, the guarantee remains valid until the final
payment has been made

Global Price Service Payments (2)


This project is co-financed by the European
Union and the Republic of Turkey

Balance Payment: Maximum 40% of the contract


value if pre-financing payment has been made (Art. 3
Special Conditions)
Within 45 days of approval of the final progress report by the end
recipient and the Contracting Authority and receipt of all relevant
documents (invoice/request, etc.)
Required Documents:
Final progress report approved by end recipient
and
Contracting Authority
Final invoice/request
Final statement

This project is co-financed by the European


Union and the Republic of Turkey

Framework (fee based)


Payments (FWC)(1)

Fee based Service Contracts


Under 200.000 Euros
up to 199.999 Euros!!

This project is co-financed by the European


Union and the Republic of Turkey

Framework (fee based)


Payments (FWC)(2)

Pre-financing:Maximum 60% of the contract value


Within 45 days from the date of invoice/request of payment

Required Documents:

Invoice/Request for advance


Signed/initialled Financial offer
Initialled Specific ToRs and methodology (if any)
Financial guarantee if the amount of the advance is
higher than 150 000

This project is co-financed by the European


Union and the Republic of Turkey

Framework (fee based)


Payments (FWC)(3)

Interim Payments
In principle no interim payments are
foreseen. However, if requested by the
Framework Contractor, an interim payment
may be foreseen if there is an extension of
at least 6 months

This project is co-financed by the European


Union and the Republic of Turkey

Framework (fee based)


Payments (FWC)(4)

Interim payments (incase of an addendum)


As per the contracts addendum
Within 45 days of receipt of the invoice/request
Required Documents

Countersigned addendum to the contract


Invoice/Request for interim
Signed/initialled Financial offer
Initialled Specific ToRs
Financial guarantee if amount of payment is higher
than 150 000

Framework (fee based)


Payments (FWC)(5)
This project is co-financed by the European
Union and the Republic of Turkey

Balance Payment : Up to 40% of the contract value, if an


advance pre-financing payment has been made.
Within 45 days of receipt of the invoice/request

Required Documents:
Invoice/Request for final payment
Supporting documents for invoiced costs (Original supporting documents
for fee-based contracts)
Copies of or extracts from timesheets
Copy of the approved final report
End recipient certificate (good for payment granted by the recipient).

This project is co-financed by the European


Union and the Republic of Turkey

Budgeting and cost estimation


for works and supplies contracts

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Phases of cost estimation


This project is co-financed by the European
Union and the Republic of Turkey

Phase
1. Planning

2. Preliminary Design
3. Final technical design

Purpose
Determine Project Feasibility
Compare Alternatives and
conceptual design
Costs benchmarks and
Comparison costs similar
projects
Refine conceptual design
Draft Bill of Quantities (BoQ)
Refine Bill of Quantities (BoQ)
Compare to Contract Bids

Get most realistic and accurate estimates in the planning phase

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Example Bill of Quantities


This project is co-financed by the European
Union and the Republic of Turkey

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Investment cost breakdown


This project is co-financed by the European
Union and the Republic of Turkey

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Supply Payments- PRAG (1)


This project is co-financed by the European
Union and the Republic of Turkey

Pre-financing: Maximum 60% of the contract price against provision of the


performance guarantee (kati teminat mektubu) up to %10 of the contract
price
Within 45 days from the date on which an admissible payment request

is registered by the competent department specified in the Special


Conditions. The payment request shall not be admissible if one or more
essential requirements are not met.
If the pre-financing payment exceeds 150 000, the Contractor must

provide a financial guarantee for the full amount of the pre-financing


payment. Financial guarantee must remain valid until it is released 45 days
at the latest after the provisional acceptance of the goods (geici kabul)

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This project is co-financed by the European


Union and the Republic of Turkey

Supply Payments- PRAG (2)

Requested Documents:
Invoice/request for payment
Original of signed contract
Original of performance guarantee (for the amount
specified in the contract, in any case no more than 10% of
the amount of the contract price).
Original of pre-financing guarantee for the full pre-financing
amount, if applicable
Copy of insurance policy if required (see Special
conditions, article 12)

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This project is co-financed by the European


Union and the Republic of Turkey

Balance Payment: 40% of the contract price following provisional


acceptance and/or final acceptance of the supplies.
Where only part of the supplies have been delivered, the 40%

payment shall be calculated on the value of the supplies which have


actually been accepted and the guarantee shall be released
accordingly
45 days from the date on which an admissible payment request is

registered by the competent department specified in the Special


Conditions. The payment request shall not be admissible if one or
more essential requirements are not met.

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This project is co-financed by the European


Union and the Republic of Turkey

Supply Payments- PRAG (4)

Required Documents

Invoice
Provisional and/or final acceptance certificate
Original guarantees
Originals of certificates of origin of the
supplies
Copy of inspection test certificate( if
applicable)(tefti raporu)
Copy of warranty (if applicable)(retim firmas
garantisi)

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This project is co-financed by the European


Union and the Republic of Turkey

Supply Payments- PRAG (5)

VERY IMPORTANT-Rule of Origin!


All goods supplied must satisfy the rule that they originate
in EITHER a member state OR in one of the beneficiary
countries as stated in the invitation to tender
The supplier shall present an official Certificate of Origin
on provisional acceptance. Failure to comply with this
obligation shall lead rejection of the payment for items

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This project is co-financed by the European


Union and the Republic of Turkey

Supply Payments- PRAG (6)

Non Performance Penalty:


If the Supplier fails under his own responsibility to deliver any or
all of the goods within time limit specified in the contract, the
Contracting Authority shall, without formal notice be entitled for
every day which shall elapse between the expiry of the
implementation period and actual date of completition, to
liquidated damages equal to 5/1000 of the value of the
undelivered supplies to a maximum of %15 of the total value of
the contract. If the non-delivery of any of the goods prevents the
normal use of the supplies as a whole, the liquidated danages
shall be calculated on the basis of the total contract value.

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This project is co-financed by the European


Union and the Republic of Turkey

Pre-financing :
Varies per individual contract. Shall be stated in the Special
conditions, yet total amount of pre-financing, shall not exceed:
10% of the original contract price for the lump-sum advance referred
to in Art. 44.1(a) of GC [lump sum advance enabling the Contractor to
meet expenditure resulting from the commencement of the contract]
20% of the contract price for all the other pre- financing referred to in
Article 44.1(b) of GC [if the Contractor affords proof of the conclusion
of a contract for the purchase or order of materials, plant, equipment,
machines and tools necessary for the execution of the contract, and
of any other substantial prior expenses such as the acquisition of
patents or study costs.]

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This project is co-financed by the European


Union and the Republic of Turkey

Works Payments FIDIC (2)

Required Documents
Invoice/request for payment
Original of signed contract
Performance guarantee which shall be valid and enforceable until the
Contractor has executed and completed the Works and remedied any defects
Original of pre-financing guarantee for the full pre-financing amount. The
guarantee shall be valid and enforceable until the pre-financing has been
completely repaid by the Contractor out of interim payments under the
contract.
Copy of insurance required as stated in art. 14 of GC and/or in the Special
conditions - Within 45 days of receipt of the request for payment and all
relevant documents

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This project is co-financed by the European


Union and the Republic of Turkey

Works Payments FIDIC (3)

Interim Payments: Varies per individual contract


Required Documents
Contractors Invoice
Performance Guarantee (if no Advance payment)
Interim Payment Certificate (IPC) issued by the Engineer
determining the amount which the Engineer fairly determines to be
due, based on Contractors Interim Statement together with
supporting documents, including report on progress during this month
Originals of certificates of origin of the goods and materials used
Copy of inspection test certificate if applicable
Original of provisional or partial provisional acceptance certificate

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This project is co-financed by the European


Union and the Republic of Turkey

Works Payments FIDIC (4)

Within 45 days of receipt of the request for payment and all


relevant documents
NOTES:
The interim payment certificates may include corrections or
modifications to any previous certificate.

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This project is co-financed by the European


Union and the Republic of Turkey

Works Payments FIDIC (5)

Balance Payment : varies per individual contract

Within 45 days of receipt of the request for


payment and all relevant documents

DOCUMENTS REQUIRED ARE IMPORTANT!

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This project is co-financed by the European


Union and the Republic of Turkey

Required Documents:
1.Invoice/request for final payment
2.Contractors Final Statement
3. Final Payment Certificate issued by the Engineer, based on Contractors

draft final statement together with the supporting documents


4.Copy of the Performance Certificate issued by the Engineer to the
Contractor on completion of the Contractors obligations under the Contract
(within 28 days after the latest of the expiry dates of the Defects Notification
Periods, or as soon thereafter as the Contractor has supplied all the
Contractors Documents and completed and tested all the Works, including
remedying any defects)
5.Copy of inspection test certificate if applicable
6.Original Retention guarantee, if applicable

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TYPICAL SEQUENCE OF PAYMENT EVENTS FIDIC


Contractor submits
statement to
Engineer

Engineer issues
Interim
Payment
Certificate

Employer makes the


payment to the
Contractor

<56d
INTERIM
PAYMENTS

FINAL
PAYMENT

<28d

Engineer verifies the


statement,
Contractor
submits
information

<56d

<28d

Contractor submits draft Contractor submits Final


final statement to
Statement and
Engineer
the discharge

Engineer issues Final


Payment
Certificate

Employer makes
payment

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This project is co-financed by the European


Union and the Republic of Turkey

SUMMARY FIDIC RULES OF


PAYMENT

Advance Payment (Contractor)


Submits Performance Guarantee to the Employer within 28
days from receiving Letter of Acceptance (or signing of Contract)
Submits Advance Payment Guarantee
Submits Application for Interim Payment Certificate No. 1

(advance payment)

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This project is co-financed by the European


Union and the Republic of Turkey

SUMMARY FIDIC RULES OF


PAYMENT

Advance Payment (Engineer)


Receives copies and checks appropriateness of Performance
Guarante and Advance Payment Guarantee
Issues Interim Payment Certificate No. 1 (advance payment)
The Employer receives and approves Performance Guarantee &

informs the Engineer accordingly,

Effects payment of Interim Payment Certificate No.1 (advance

payment)

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This project is co-financed by the European


Union and the Republic of Turkey

SUMMARY FIDIC RULES OF


PAYMENT

Interim Payment Certificates


The Contractor submits Application for Interim Payment
Certificate to the Engineer with all supporting particulars, as
specified in the Contract.
The Engineer scrutinises with due diligence and issues Interim
Payment Certificate within 28 days, or notifies the Contractor
about possible defects as soon as practical.
The Employer reviews and effects payment within 56 days (from
the date when the Engineer received the application) as certified
or notifies the Engineer about possible defects as soon as
practical.

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This project is co-financed by the European


Union and the Republic of Turkey

Final Payment
Within 56 days after receiving the Performance Certificate the
Contractor submits to the Engineer six copies of a draft final
statement with supporting documents showing in detail:

The value of all work done in accordance with the


Contract

Any further sums which the Contractor considers to be


due under the Contract or otherwise.

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This project is co-financed by the European


Union and the Republic of Turkey

SUMMARY FIDIC RULES OF


PAYMENT

The Contractor submits to the Engineer such further

information as the Engineer may reasonably require and


makes the changes to the draft as may be agreed with
them.

The Contractor prepares and submits to the Engineer the

final statement as agreed. This agreed statement is referred


to as the Final Account.

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This project is co-financed by the European


Union and the Republic of Turkey

SUMMARY FIDIC RULES OF


PAYMENT

Final Payment Certificate:


Within 28 days after receiving the Final Statement and written discharge the Engineer issues
to the Employer the Final Payment Certificate, which shall state:
The amount which is finally due
After giving credit to the Employer for all amounts previously paid and all sums to which
the Employer is entitled, the balance due from the Employer to the Contractor or the
Contractor to the Employer, as the case may be
The Employer pays the Contractor the amount certified in the Final Payment Certificate within
56 days after the Employer receives the certificate

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This project is co-financed by the European


Union and the Republic of Turkey

Thank you!

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