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In The Classroom

Google Docs versus Google Drive
○ The Documents List that you access at
docs.google.com will still be available after installing
Google Drive and you can continue to create, edit,
upload and share files online.
○ The significant difference is that changes made to
those documents will be automatically synchronized
from the web interface to any device on which you
install the Google Drive software (Mac®, PC or
mobile).

What is Google Docs
○ An incredible tool which offers collaboration,
portability, compatibility with all operating systems and
ease of use
○ Enable guided learning as an applications in the
classroom
○ Create different document with different steps
○ Link results found on Google or even documents from
our Google Drive

Staying productive with Google
Docs?
○ Access your documents from anywhere
○ Use Docs reference tools
○ Go mobile
○ Save to different file types
○ Use keyboard shortcuts
○ Use templates
○ Convert PDFs to images and text
○ Create forms

Staying productive with Google Docs? ○ Search EVERYTHING ○ Auto detect links ○ Adding video ○ Insert photos with drag and drop ○ Create graphs ○ Look up live finance data ○ Self-update spreadsheets ○ Draw in Docs .

Staying productive with Google Docs? ○ Insert facts ○ Simply add equations ○ Embed Docs anywhere ○ Just share ○ Turn it into a webpage ○ Chat away ○ Provide instant feedback to students ○ Team up with anyone .

Staying productive with Google Docs? ○ Work on documents all at the same time with peers in different classes. schools or countries ○ Allow editing without signing in ○ Track visits and instructional interventions ○ Set notification rules ○ Use Docs instead of emailing attachments ○ Kick slackers off of a project ○ Freeze to stop editing .

Staying productive with Google Docs? ○ Save brainstorm notes for group projects ○ Use data validation ○ Use color coding ○ Clean up your main Google Docs page ○ Insert a bookmark ○ Create subfolders ○ Get color coded ○ Get synched .

Staying productive with Google Docs? ○ Create your own shortcuts ○ Print multiple Docs at once ○ Quick View PDFs ○ Check your translation work ○ Get a grade before you turn assignments in ○ Write in full screen mode ○ Automatically correct your common mistakes ○ Customize your styles .

Staying productive with Google Docs? ○ Work offline ○ Save web pages to your Google Docs account ○ Back it all up ○ Use Google Docs for everyday stuff ○ Track Share and collect assignment without printing ○ Revert back to old versions ○ Share an entire folder .

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Collaborate. and Publish Docs. Sheets.Google Docs Create. Slides .

.024.000 characters.Limitations ○ Documents 1. regardless of the number of pages or font size. Uploaded document files that are converted to the Google documents format can’t be larger than 50 MB in new version of Drive (with the red "New" button on the left side) If using the classic version of Drive. you can convert document files that are smaller than 10 MB ○ Presentations Up to 100 MB Uploaded presentation files that are converted to Google Slides can be up to 50 MB.

3 . ○ There is a limit of 200 combined viewers/ collaborators for all of the different Doc types. ○ 10 people can edit a Presentation at the same time. ○ 50 people can edit a Document at the same time.Know your limits ○ There are limits on the number of synchronous collaborators for each Doc type. Image: '50' . ○ 50 people can edit a Spreadsheet simultaneously.

can control this editing process by allowing collaborators to make only suggestions which you can either accept or reject. But with "Suggested Edits" you. when you share a Google document with your collaborators and grant them the editing rights they can edit anything in it. This new feature is not available on Google Docs for mobile.Suggested Edits Before.1. as the owner of the document. .

2. this is no longer an issue because both the web and mobile apps for Docs. . If they don’t use Docs. Sheets. and send them back. Sheets and Slides it can be a challenge. and Slides let you edit Office files—without conversion—so you can now edit and send back files in their original format. make some edits. ○ With the latest update from Google Drive.Edit Office Files ○ Sometimes people send you files and you need to be able to open them.

click on the check box next to it and right click on the file name then click on preview. share or download them. To preview your doc. .3 .Preview Docs ○ Previewing your docs before you open. see snapshot.

right click on the file name. select " open with " then click on " open with Google Drive " .4 .Open Word docs files in Google Docs ○ To open a Word document (Docx) is uploaded in your Google Drive all you have to do is tick the box next to it .

click on " upload settings" then select " convert uploaded files to Google Docs format". . you need to click on the sprocket icon on the upper-right side.5 .Automatically convert files to Google Docs format To automatically enable Google Drive to convert any document you upload to Google Docs format.

6 . you can use the " sort" button top right hand side.Organize your uploaded files ○ To make it easier for you to find the files you have uploaded to your Google Drive. .

docx) and so on. "select document".7 . Microsoft Word (. " download as" and choose " PDF. ○ Write your content then when you are done click on " file" .txt).Create a PDFs from your docs ○ To create a PDF using Google drive all you need to do is to click on " create" . You can also download it into different document formats such as : plain text (. . rich text format (.rtf).

This is how to do it ○ Log on to your Google Drive account and click on " more " menu ○ Click on " offline" . you need to enable the offline option.If you already have the Drive Chrome web app installed all you have to do is to click on " enable" .8 .Use Google Docs offline ○ To be able to access and edit your uploaded docs in Google Drive. .

9 . you will be able to create and edit documents even if offline. Using this app.Apps is now available Available via both iOS and Android. .

Features
Shared folders
○ Create shared folders and drag-and-drop items from other
folders.
Privacy
○ Choose to have documents published publicly or privately.
Share without email
○ Type in email addresses of people you would like to share
your Google document and they will receive an editable,
web copy. This is to ensure you are always working on the
same document.

Features
Share a folder
○ Share entire groups of documents saved in a single file
with coworkers and students.
Invite mailing lists as collaborators
○ Share a document with all members of your email mailing
lists with this function.
Make a presentation in real-time
○ Invite others to view a presentation you have made as you
see it too.

Features
Allow people to edit without signing in
○ Anyone, even if they don’t have a Google account, can
sign in and edit the doc.
Remove collaborators
○ If you want to take someone off a project, click None next
to the name of the person you want to remove.
Forum
○ If you get stuck with a docs problem, you can head over to
the forums and find help from other users.

Features
Change ownership
○ Switch ownership of Google docs as project leaders
change.
Data validation
○ Make sure everyone is entering data into the spreadsheet
the same way by controlling data validation settings.
Make changes at the same time
○ You and your classmates can log into the same document
at the same time to make edits.

Application .

1 – Collaboration ○ Suitable for school community ○ It can be done in any of the Doc types. ○ This is a good activity to model the use of a shared space and live editing ○ Class to individually work on a single shared Document ○ Ability to track the revision history .

.Example 1 Collaborative Lesson Planning Work on the same lesson plan at the same time with a colleague using Google Docs.

. Share with the rest of the staff.Example 2 Collaborative Meeting Notes Take your staff meeting notes in Google Docs.

. averaged. ○ The sharing of data from peers helps children to think about the accuracy and reliability of science data and to deal with a larger data set quickly.Example 3 Data Collection ○ Pooled data could then be analyzed. ○ Whole class to add their data at the same time. charted and explored.

simple headings to signpost where people are working. ○ Can use shapes. . and imported images to build a visual map for any task. arrows. ○ This structure provide students with opportunities to work together and develop ideas. text.Example 4 Brainstorming ○ Add structure to the page by adding a TABLE or if that does not suit the work. making it easy to see what each student has contributed to the big picture. ○ Revision history uses colors to highlight and tracks changes to any Google Doc.

Example 5 Textual Analysis .

Example 6 Improve the Writing Process Give students ongoing and simultaneous feedback. . Use revision history to hold students accountable for their work.

Example 7 Reading Response Journals Enable teachers to follow up on students progress .

. ○ Audience can simply click play to watch it right there.Example 8 Inline Video and Images in Comment ○ Share videos and images in the comment feature.

Comment option Ctrl + Alt + M .

The gorilla is gray and black. ○ Creating Notes and Summary ○ Round Robin ○ Pre or post details for a trip Sara (Kansas City Zoo) Kaylee (Cleveland Zoo) The gorilla is all black.Other Examples ○ Ask your and finish the sentence: "I am Unique because. ."learning about a new class ○ Shared Professional Writing ○ Buddy Edit ...Edit their reports (or other type of writing).

2 – Sharing ○ Can work from both school and home since documents are stored securely online ○ All you need is browser and internet connection ○ Collective working abilities ○ Creating collections (folders) to organize work ○ Create a standard naming scheme. ○ Sort by “Name” to easily find a student’s collection .

Example 1 Sharing Resources Store yearly lesson plans or activities in shared Doc list for easy access among the school community .

○ Enter data without having to sign-in.Example 2 Sharing Resources ○ Set your sharing settings to "Anyone With The Link" and check off "Allow anyone to edit (no sign-in required" ○ After clicking SAVE. . copy the link and send through email.

Example 3 Publish a presentation for protected sharing ○ Presentation in published version protect and prevent editing ○ Email or share the presentation URL from the top right of the presentation screen. 9- .

Request to share .

within your school or district. or by making it public on the web. .Publish student work Multiple sharing settings allow you to publish student work by sharing it within your class.

like an inbox. Drag-and-drop folders ○ Drag-and-drop folders and docs to spreadsheets.3 – Organizing View and unviewed ○ Mark new shared documents as viewed or unviewed. Create subfolders ○ Make subfolders for better organization. . documents and presentations.

Color code folders ○ Color-code the names of folders.3 – Organizing Tag ○ Tag items with certain keywords instead of going to the trouble of moving them to a folder. Star ○ You can also star documents. . Upload multiple files ○ Click “select more files” to upload multiple files in Google Docs. like you would in Gmail.

spreadsheets and presentations in a single ZIP archive. like in a table of contents. and minimize everything in the left pane for a minimized view. Minimize ○ Star only the docs you want to see at one time. . Zip archive ○ Export Google docs.3 – Organizing Insert bookmarks ○ Insert a link to another part of your document.

4 . .Translate Documents Translate letters home to parents by using the translate feature in Google Docs.

footnotes will appear at the bottom of the page. choose Footnotes ○ It will appear to the right of the document margin and a footnote marker (#) will appear within the actual document. ○ The footnote can be drag and drop anywhere by clicking on the pound sign and dragging it.5 . OpenOffice. footnotes will appear as endnotes. ○ Download document as a Word. ○ Print or save as a PDF.Add a Footnote ○ From the Insert menu. . RTF or HTML file. at the end of your document.

Use Templates ● Teachers can direct students to use a certain template or they can browse the different categories. ● Make sure students save the template as a copy. ● Teachers can also create their own templates and share them with their students.6 . .

.Get Organized or Just Search! ○ These folders can be labeled with different colors to help show where documents belong or use SEARCH or ADVANCED SEARCH.7 .

8 .Document Stats ○ From the Tools menu. . choose Word Count ○ Includes statistics about the document including the Automated Readability Index.

Color-code comments ○ You can color-code live comments in Google Docs.9 . . or prune. Revision pruning ○ When you have too many revisions. Track edits and changes ○ In Google Docs you can go back and forth between edits that you or collaborators made. but can still be viewed in revision history. save editing history and more.Edit Track comments. they’ll automatically collapse.

match whole words. . and choose to “revert to this one” if you choose. find previous words.9 . Find and replace ○ This version of find and replace lets you match cases. and more.Edit Revision history ○ View older versions of your document.

Preview docs in Gmail ○ Preview Google Drive attachments in Gmail. you can sync Google Docs with Microsoft Office. Sync with Office Documents ○ With Syncplicity. “attribute”).10 . .Synchronization Making your Google Docs work with other tools too. Google Finance ○ Enter information from Google Finance into spreadsheets with this formula Syntax: = Google Finance(“symbol”.

. Google Mobile ○ Use Google Mobile to access docs on your phone.Synchronization Sync with your server ○ To work offline. your documents will have to be synced to your server.10 .

Search Sync with your server ○ To work offline. your documents will have to be synced to your server.11 . . Google Mobile ○ Use Google Mobile to access docs on your phone.

12 . ○ Ctrl+H: Replace.Keyboard Shortcuts Navigate your documents and screen a lot faster ○ Ctrl+Home: Get back to the top of your doc. . ○ Ctrl+M: Insert comment. ○ Ctrl+B: Bold. ○ Ctrl+E: Center alignment ○ Ctrl+L: Back to left alignment.

Change the “1″ to any number 1-6 and get the corresponding header.12 . ○ Ctrl+spacebar: Select entire column. ○ Ctrl+Home: Go to first cell in data region. ○ Shift+spacebar: Select entire row. ○ Ctrl+Z: Undo. ○ Ctrl+Y: Redo. ○ Ctrl+J: Full justify. ○ Ctrl+: Heading style 1.Keyboard Shortcuts ○ Ctrl+End: Go to last cell in data region. .

○ Page Down: Move down one screen.Keyboard Shortcuts ○ Ctrl+Shift+L: Bulleted list. ○ Ctrl+Shift+Space: Insert non-breaking space. ○ Ctrl+K: Inset link.12 . . ○ Ctrl+Space: Remove formatting. ○ Ctrl+Shift+F: Full screen. ○ Page Up: Move up one screen.

Google Slides Aggregate. Organize. and Access your data in useful ways .

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. or Page setup in the File menu. charts. beautiful image. ○ Suitable for TV or monitor.1. tables or even a simple. ○ Get new space to fill with words.Widescreen Format ○ Change the size of your slides using the pull down menu in the theme chooser.

you can set all of your header fonts to Alconica.2. and add a logo in the bottom right corner. For example.Editable Master Slide ○ Change customize theme of presentations ○ Tailor the content appears on every slide by selecting "Edit master" from the Slide menu. . make all of your first level bullets bold.

Crop. and Add Borders to Images in Slides .Edit.3 .

4 .Transition .

5 .Theme .

Animation .6 .

7 .Artwork .

8 .Colourful Presence Markers .

Comment .9 .

Revision history .10 .

11 – Embed a Presentation in Website .

12 .Chat .

and insert new slides wherever you want. make duplicate slides.Google Sheets Organize slides ○ You can reorder slides. Insert tables ○ You can insert tables into Google Presentations Replace image and video placeholders ○ Depending on your presentation’s template. you can replace placeholders with an actual image or video. .

Hide chat ○ Keep everyone quiet during your presentation by clicking the left side of the chat module. . and move it around your screen. minimize and maximize it.Google Sheets Hide the gray bar ○ Click on the icon in the upper-right corner of the gray bar at the bottom of your screen to make it disappear Insert videos ○ You can add videos to your presentation.

and Access your data in useful ways .Google Sheets Aggregate. Organize.

missing assignment. behavior reports • Store a database of contact information for students and parents • Use a word cloud gadget to visualize written responses .Benefit of Google Sheets • Record grades with an organized grade book • Track attendance.

Google Sheets ○ Create a seating chart ○ Use a word cloud gadget to visualize written responses ○ Use an App Script to automatically email feedback to students ○ Collect data from across the web for research ○ Create interactive flashcards with a spreadsheet gadget ○ Format a weekly class schedule .

1 .Conditional Formatting .

1 .Conditional Formatting ● Feedback ● Share a revision list/log @infernaldepart .

2 – Analyze data .

2 – Analyze data .

Magic Fill .3 .

Examples of Student Use Documents ○ Essays (individual or co-edited) ○ Collaborative research papers (history. poetry) ○ Writing portfolios ○ Vocabulary . geography. science) ○ Collaborative book reports ○ Creative writing (script writing.

Examples of Student Use Presentations ○ Active student participation during a presentation ○ Create a slideshow with pictures for a class project ○ Collaborate easily for group presentations ○ Presenting group research ○ Storyboard videos. comic strips. written assignments .

Examples of Teacher Use Documents ○ Collaborate and share curriculum plans ○ Consolidate notes for department or faculty meetings ○ Create a simple webpage with docs publishing ○ Share and collect assignments without printing ○ Publish student handouts ○ Provide instant feedback to students .

Examples of Teacher Use Presentations ○ Publish Open House presentation for parents to review ○ Publish Lectures ○ Showcase student work on a class website with embedded presentations ○ Create templates that outline specific topics for student presentations ○ Publish “how-to” presentations with screenshots and videos ○ Design certificates to print or to send virtually .