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INFORMATION

PROCESSES
Miss OGrady

IPT 2010

INFORMATION
PROCESSES
Developments in technology have been responsible
for major changes in information processing.
Today, information processing refers to the
creation of information by processing data using
information technology. This changing of data
into information involves seven steps called
information processes.
processes These processes
describe the procedures that an information
system performs to process data into
information. The steps are not necessarily
separate and sequential. Several steps may occur
at the same time. The rate at which these
information processes are carried out is critical to
the efficiency of an information system.

7 INFORMATION
PROCESSES.....
Collecting
Organising
Analysing
Storing and Retrieving
Processing
Transmitting and Receiving
Displaying

CASE STUDY_ BIG V


VIDEO
Big V is a video store that uses an information
system. The manager and staff are Big V Video
are continually using information technology to
carry out the information processes. As we will go
through the PowerPoint I will point out how this
information system goes through each of the 7
information processes.

COLLECTING
Collecting is the information process that
involves deciding what to collect, locating it and
collecting it.
Data can come from either primary or secondary
sources. Primary sources refers to data that is
collected first-hand. Many organisations prefer to
generate their own primary data because they
consider it meaningful and reliable, although it is
time-consuming and costly. Secondary sources
refers to data that is collected or created by
someone else. Example: newspapers, books,
electronic databases, CD-ROMs and the Internet
are secondary sources.

COLLECTING

Data is entered into an information system either


manually or electronically.
Manual-

Using a keyboard.
Electronically- Using devices such as scanners, digital
cameras, microphones or sensors.

Big V Video Store


Scanning and collecting the video and
membership bar codes'.

ORGANISING
Organising is the process that arranges,
represents and formats data for use by other
information processes. It is carried out after the
data is collected.
Example: If the information system is used to
store and search a large amount of data, the data
needs to be categorised. This will allow it to be
stored in a database.
Organising gives some structure to the data.

Big V Video Store


Ensuring the data is in the correct format to be used
by the database'.

ANALYSING

Analysing is the process that interprets data,


transforming it into information. It involves
examining data and giving meaning to it.
When data has been ordered and given some
meaning by people, it is called information.
The type of analysis depends on the format of the
data and information that is required.
Charts and graphs are often used in the analysis
of data.
However if a model needed to be used to
represent some aspect of the real world,
simulation programs may be used.
Big V Video Store
Searching and sorting the database to
produce reports'.

STORING AND
RETRIEVING

Storing and Retrieving is a two-step process for


retaining data: storing saves data for later use
on a storage device; retrieving obtains data that
has been previously saved.
These processes are important since most
information systems need to retain data for
further processing and to guard against data
loss.

Big V Video Store


Saving the database to an external disk'.

PROCESSING

Processing is the manipulation of data and


information. It occurs whenever the data or
information is modified and updated.
Processing is carried out by the Central
Processing Unit (CPU).
Processing is the only information process that
alters the actual data present in the system.
Example: At the conclusion of each school year
the front office updates the current year level for
all students. Those in Year 7 are updated to Year
8 and so on. We define this to be a processing
task as the data itself is altered.

Big V Video Store


Calculating late fees on overdue videos'.

TRANSMITTING AND
RECEIVING
Transmitting and Receiving is the transfer of
data within and between information systems.
Transmitting is the process of sending data or
information and receiving is the process of
acquiring data or information.

Big V Video Store


Transferring the data between peripheral
devices'.

DISPLAYING
Displaying is the presentation of information
from an information system.
Information is displayed using different
peripheral devices:

Screens
Printers
Speakers

Big V Video Store


Obtaining a weekly report of all the video
transactions'.