Presentation Skills

The 5 P (five step method)


By the end of this session, you will be able to: State the 5P method for making presentations Explain each step of the 5P method in detail

The 5 P method
Planning: Plan the presentation.

Preparing: Prepare the presentation (Collect, Select and Organize materials, Structure your presentation). Practicing: Practice Delivery.

Presenting: Opening, Platform Skills, Body Language, Audience Management, Time Management. Pursuing: Analyze your performance, interpret feedback, analyze your strengths & weak areas, overcome weak areas.

Presentation Skills

Stage 1 and Stage 2:

Planning and Preparing

Why Planning?

Planning enables us to:
    

Overcome fear & build confidence. Generate value for the audience. Structure the presentation. Manage time well. Create an impact. One of the effective way one can plan presentation is by using Creative Visualisation.

Creative Visualization

Creative Visualization is a technique that enables you to create conditions of success by using the power of your subconscious mind. It involves imagining/visualizing a successful presentation step by step using all the senses.

Aspects of planning

Identify your:
      

Context Subject/ topic Objective Audience Venue The duration The tools / training aids

First Impressions

Impressions are mental pictures we have of people, places and things that control our behaviour. How we are received and treated depends on the impressions we generate on others.

Components of Impression Management

People form impressions of us in
   

First 20 words First 20 seconds First 20 steps First 20 inches

Effective Presentations…

Should address the needs of the customer. Should be sequential. Should be timed well. Should be well planned, well organized & well delivered.

Beware of Self-made Obstacles

Written notes Visual aids Body talk

Presentation Skills

Stage 3: Practicing

Methods of Practicing
  

 

Speak in front of a mirror. Throw your voice – loud and listen to it. Record your voice on an audio tape and play back (That is how you sound to the audience). Get a Video shoot of yourself done – that is how the audience sees you. Do a dry run with a handpicked audience. Use creative visualization.

Presentation Skills

Stage 4: Presenting

Must Do…

Grab attention. Establish credibility. Make people smile. Display confidence, passion and involvement in your speech.

Presentations should have three distinct stages:

The introduction The main body Conclusion

Audience Attention Span

Tempo Management
E n e r g y
Opening Low key Middle and High Impact & Energy

Close Medium Energy


Additional tips for improving presentation
    

Voice modulation Body language Tips on handling video Using humour Handling Queries

Body Language Shows…
     

Openness Frustration Defensiveness Confidence Active listening Nervousness

Undesirable Body Language Signals
Body Language Signal Rubbing hands through hair, ‘Tsk’ sound



Arms crossed, Fist-like gestures, Defensiveness Pointing index finger Clearing throat, ‘Whew’ sound, Tugging the ear, Avoiding eye contact, Jingling money in the pocket, Leaning on the chair Nervousness

Presentation Skills

Stage 5: Pursuing

I have to make a presentation

Can I make a good presentation?

Yes, I can!!

What do I have to do?


DON’T FORGET!!!!!!!!!
5 P’s of Successful presentation

Planning, Preparing, Practicing, Presenting, Pursuing

PLANNING: It enables us to overcome fear & build confidence, generate value for the audience, structure the presentation, manage time well, create an impact.
PREPARING: It reveals loopholes, shows weak areas, shortcomings and drawbacks. DISTINCT STAGES: The introduction, the main body and conclusion.



Tips For Group Discussion
   

Jot down points State something different but relevant Gain support or influence colleagues Attempt to build a consensus

What Do The Panelists Assess?

Personality traits they look for are  Team Player  Reasoning Ability  Leadership  Communication  Flexibility  Group working skills  Assertiveness  Initiative  Creativity/ Out of the box thinking  Inspiring ability  Listening  Awareness  Decision making skill

Thought when a GD topic is announced
 

I know a lot about the topic Well I read about this I know something about this. What the hell is this? I have never heard about this.

I know the everything on the topic
  

Take the lead Be confident Take the responsibility for putting the right perspective or framework

I don’t know anything about the topic
    

Be a moderator Encourage people to speak Listen very carefully Summarize the points Direct the conversation and manage the chaos

I know something about the topic
  

Try to listen to people Add some points to the discussion Support the views or contradict according to the knowledge you have

Tips For Group Discussion
       

Good definition of your objective Get noticed by the panel/evaluator Ensure that group hears you clearly Be assertive Make your chances to speak Have a good knowledge base Do not interrupt while someone is talking Be open to new ideas



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