FEDERAL GOVERNMENT CONTRACTING

“Contractor Solicitation Basics”

PACE 2007

Phillip K. Parson Defense Holdings Inc. / Corrosion Correctors LLC And John S. Tanner NLB Corporation

ACQUIRE YOUR BUSINESS LICENSE Visit http://www.statelocalgov.net/

State Government Offices, Local US Government, City Government and Federal Government

FEDERAL TAX IDENTIFICATION NUMBER

VISIT http://www.irs.gov/ SEARCH FOR FORM SS-4 APPLICATION FOR EMPLOYER IDENTIFICATION NUMBER

DUN AND BRADSTREET (DUNS) Number

VISIT http://www.dnb.com/ Get a D&B D-U-N-S® Number

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) VISIT
http://www.census.gov/epcd/www/naics.htm/

In general most painting contractors would have an NAICS of: 238320
“Painting and Wall Covering Contractors”

CENTRAL CONTRACTOR REGISTRATION (CCR) VISIT http://www.ccr.gov/ According to the Federal Acquisition Regulation (FAR) policy FAR 4.1102 (October 1, 2003), “Prospective contractors shall be registered in the CCR database prior to award of a contract or agreement.”

COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE A CAGE Code will be assigned during CCR Registration. The CAGE Code specifically identifies your company and is used extensively by government procurement officials.

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA) VISIT https://orca.bpn.gov/ ORCA may be completed once you have a DUNS Number and have successfully registered in the CCR database and have received your Marketing Partner Identification Number (MPIN)

SEARCHING FOR FEDERAL BUSINESS OPPORTUNITIES VISIT http://www.fbo.gov/ Select “Vendors” then search the government agencies you desire to do business with

WHAT IS A SYNOPSIS? A SYNOPSIS provides general information for an upcoming solicitation: • A brief description of the requirements • Issuing government agency • Point of Contact

WHAT IS A SOLICITATION? SOLICITATION documents will provide details of the contract terms, conditions and requirements. • Description of the products or services • Statement of Work (SOW) • Provisions and Clauses

CONTRACT TYPES • • • • • • • • Fixed Price Cost Reimbursement Incentive Indefinite Delivery Time and Material Labor Hour Letter Agreement

FIXED PRICE CONTRACTS A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss.

COST REIMBURSEMENT CONTRACT Cost-reimbursement types of contracts provide for payment of allowable incurred costs, to the extent prescribed in the contract. These contracts establish an estimate of total cost for the purpose of obligating funds and establishing a ceiling that the contractor may not exceed (except at its own risk) without the approval of the contracting officer.

INCENTIVE CONTRACT Contracts as described in this subpart are appropriate when a firm-fixed-price contract is not appropriate and the required supplies or services can be acquired at lower costs and, in certain instances, with improved delivery or technical performance, by relating the amount of profit or fee payable under the contract to the contractor’s performance.

INDEFINITE DELIVERY CONTRACTS
“Delivery order contract” means a contract for supplies and or services that does not procure or specify a firm quantity of supplies and or services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the delivery of supplies and/or services during the period of the contract. This is also known as an “IDIQ” type of contract. “Task order contract” means a contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract.

TIME and MATERIAL CONTRACT Provides for acquiring supplies or services on the basis of— Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and Materials at cost, including, if appropriate, material handling costs as part of material costs

LABOR HOUR CONTRACT

A variation of the time-and-materials contract, differing only in that materials are not supplied by the contractor

LETTER CONTRACT

A written preliminary contractual instrument that authorizes the contractor to begin immediately manufacturing supplies or performing services

AGREEMENTS
A written instrument of understanding, negotiated between an agency or contracting activity and a contractor that (1) contains contract clauses applying to future contracts between the parties during its term and (2) contemplates separate future contracts that will incorporate by reference or attachment the required and applicable clauses agreed upon in the basic agreement.

A basic agreement is not a contract

GENERAL SERVICES ADMINISTRATION GSA SCHEDULE CONTRACTS http://www.gsa.gov/ In general most painting contractors would submit under: Schedule 03FAC Solicitation Number: 6FEC-E6-030292-B

WHAT ARE BUSINESS SIZE STANDARDS

Business size standards are established by the Small Business Administration (SBA) through NAICS. Size standards are determined by Annual receipts or number of employees. It is important to know what your business size standard is so you are eligible to compete for a variety of contracts. http://www.sba.gov/ search for “Size Standards”

HOW DO I PREPARE A BID PROPOSAL Read, read, and read some more until you believe you understand completely the contents of the request for proposal. Pay close attention to sections: C – Statement of Work (SOW) L – Instructions to Offerors M – Evaluation Factors

CONTRACT AWARD

If your proposal is accepted the contracting officer will notify you via phone, fax, email or postal mail. NOW PERFORM!

OTHER USEFUL INFORMATION

STATE CONTRACTS: http://www.statelocalgov.net/ WAGE DETERMINATIONS: http://www.wdol.gov/