HAIRUZILA IDRUS

Office – West Wing, Level 3 Building 21
Phone (O) – 05-3687734
Email – hairuzi@petronas.com.my
Consultation hours: By appointment

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BASIC CONCEPTS IN TECHNICAL WRITING 2 .

3 .What is ‘technical writing’? A generic term for all written communications done on the job. It places greater emphasis on techniques of organization and format that help readers find important information as quickly as possible.

Audience: teacher who requests the assignment and who will read it from beginning to the end. 3. 2. logic. Statistical and graphic support: Sometimes used to explain and persuade 4 . in a way that justifies a high grade. 4. TECHNICAL WRITING Features of Academic Writing: 1. 5. unity and grammar. clarity. Criteria for evaluation: depth.ACADEMIC WRITING vs. Purpose: demonstrating what you know about the topic. Your knowledge of topic: less than the teacher who evaluates the writing.

3.ACADEMIC WRITING vs. Purpose: getting something done within an organization. in a format that meets the needs of busy readers. TECHNICAL WRITING Features of Technical Writing: 1. 2. Your knowledge of topic: usually greater than that of the reader. with differing technical background. 5 . Criteria for evaluation: clear and simple organization of ideas. 5. Statistical and graphic support: Frequently used to explain existing conditions and to present alternative courses of action. Audience: often several people. 4.

Technical writing often is read by many readers. 2. Technical writing is done by an informed writer conveying needed information to an uninformed reader. Technical writing has a practical role on the job. 3. 6 . whereas academic writing is done by a student as learner for a teacher as source of knowledge. whereas academic writing aims to satisfy only one person. TECHNICAL WRITING Differences between Academic Writing and Technical Writing. the teacher.ACADEMIC WRITING vs. whereas academic writing aims only to display your knowledge. 1.

Written communication process Planning Drafting Revising Determine purpose Edit for mechanics Analyze readers Edit for grammar Collect information Edit for style Write initial drafts Complete outline Adjust content 7 .

Determining purpose of document: Why am I writing this document? What response do I want from the readers? Answers should pinpoint exactly what you want to happen as a result of your document. 8 .

Time out! Lets take a break… .

TECHNICAL WRITING IS AUDIENCECENTERED Deals with specific situation Enables readers to act Occurs within a community Is interactive Has definite purpose 10 .BASIC CONCEPTS IN TECHNICAL WRITING 1.

BASIC CONCEPTS IN TECHNICAL WRITING 2. TECHNICAL WRITING IS PRESENTATIONAL Use the top-down method Use headings Use chunks Use visual aids Establish a consistent visual logic Use plain and objective language 11 .

BASIC CONCEPTS IN TECHNICAL WRITING Objective language: Example: a. Turn off all power before you remove the cover. A hazard exists if contact is made with this part while it is whirling. The blade underneath could slice off your fingers! – objective language 12 . Warning. b.

BASIC CONCEPTS IN TECHNICAL WRITING 3. simple expression Credit others Codes of ethical conduct 13 . TECHNICAL WRITING IS RESPONSIBLE Use honest language Use format honestly Create helpful visuals Use direct.

14 . NOT FOR YOURSELF.WRITE FOR YOUR READER.

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