INFORMAL

REPORTS

1

informative & persuasive 2 .INFORMAL REPORTS • Will not have wide distribution • Will not be published • Shorter than 10 pages long • Purpose: .informative (to clarify or explain) .persuasive (to convince) .

GUIDELINES 1.the document’s purpose .the variety of readers who will receive the document . Plan Well Before You Write Record specific information about: .an outline of main points to be covered in the body 3 .the needs and expectations of readers .

Make text visually appealing .GUIDELINES 2.numbered points for long lists.frequent use of headings and subheadings to help locate information quickly. .bulleted points for short lists. 4 . .

Body – give details .Conclusion – reserve the end of the report for a description or list of findings. . conclusion or recommendation. 5 . Use the Right Format of Organization .GUIDELINES 3.Introduction – start with a capsule version of the information most needed by decision-makers.

6 .Scope statement – what range of information does the report contain? .Summary of essentials – what main information does the reader most want or need to know.GUIDELINES 4.Purpose for the report – why are you writing it? . Introduction section .

Put Important Details in the Body .” .Precede subheadings with a lead-in passage: “This section covers 3 phases of the field study: clearing the site. collecting samples and classifying samples.Move from general to specific in paragraphs.Use headings generously . 7 .GUIDELINES 5.

Findings: facts you uncover . 8 .GUIDELINES 6. . Recommendations are almost exclusively made up of opinions.Conclusions: ideas and beliefs you develop based on your findings.Recommendations: suggestions or action items based on your conclusion. Separate Fact from Opinion in Report Discussion .

but has not covered. Option 2: If the discussion leads up to. Focus Attention on Conclusion . these conclusions or recommendation. . give more detail in this 9 final section. only restate them briefly to reinforce their importance.GUIDELINES 7.Provide heading Option 1: If your major conclusions or recommendations have already been stated in the discussion.

- • PERIODIC REPORT .TYPES OF REPORTS • PROGRESS REPORT a report that provides the reader with details about work on a specific project.a report that summarizes the work on diverse tasks over a specific time period. 10 .

• Discussion of progress: .purpose of report. .changes recommended. .work planned for the next reporting period or for the remainder of the project.problems encountered. time period the project cover and objectives of project. if any.PROGRESS/PERIODIC REPORT • Introduction: .work accomplished since beginning of project or since the last progress report. • Conclusion: . overall status of 11 project. .

TYPES OF REPORTS • IMRD REPORT .present lab research.standard way to present information that is the result of some kind of research. . questionnaire results or result of actions to find out about a topic.discuss what was discovered. . 12 .

• Discussion: . implications of the results • Conclusion: . point of the report.process description of actions taken to achieve the goal. • Results: . establish credibility. or suggest it’s causes or effects. what was discovered. why perform those actions. goal of the research (question investigated).IMRD REPORT • Introduction: . 13 . or recommendations.results of each action or sequence.purpose of report. • Methodology: . interpret by relating it to some other important concept.brief restatement of major findings. why the actions were performed.has the goal been achieved. explain significance of findings.

data to support claim. thorough description of problem.background of problem. • Body: .PROBLEM ANALYSIS REPORT • Introduction: . • Conclusion: . summary of problem. degree of urgency to solve problem. 14 . suggested next step.brief restatement of problem.purpose of report.

options. main benefits. • Body: . 15 . background information.brief restatement of major findings.RECOMMENDATION REPORT • Introduction: .purpose of report. offer to help with next step. benefits • Conclusion: .details of recommendation by comparing all options based on criteria. criteria used for recommendation. summary of recommendation. data that supports recommendation.

• Body: . wellorganized critique (either analyzing parts of one piece of equipment or contrasting several parts of similar equipment according to selected criteria) • Conclusion: .thorough description of equipment.brief restatement of major findings. summary of what report says about the equipment.EQUIPMENT EVALUATION REPORT • Introduction: . .purpose of report. conclusions16 or recommendations.

.THE END - 17 .