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FORMAL REPORT

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Formal report
Is distinguished from the informal report by:
 inclusion of some or all the special
elements like front materials and end
materials.
 the length of the report.

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ii.g i.Front materials:    All materials that precede the text of the report. Pages are numbered in small Roman numerals (e. Help reader to: a) locate specific information b) become familiar with the general content and the organization of the report. iii) 3 .

ELEMENTS OF FRONT MATERIALS:       Title Page Transmittal Letter or Memo Table of Contents List of Illustrations Abstract Executive Summary 4 .

ELEMENTS OF FRONT MATERIALS: Title Page:  Like cover page  Title of report  Name of writer (“Prepared by…”)  Date of submission  Identity of primary audience (“Prepared for…”) 5 .

Title Page 6 .

.to provide a place for the writer to add comments about matters that do not fit easily into the report itself.ELEMENTS OF FRONT MATERIALS: Transmittal letter or memo: .to establish the title and purpose of report .place letter/memo immediately after title page 7 .

Transmittal Letter 8 .

ELEMENTS OF FRONT MATERIALS: Table of Contents:  Alert readers to: a) pages that contain specific topics b) the overall organization and content c) specific and supplemental materials  Helps audience locate particular sections  Placed directly after transmittal letter or title page. 9 .

except title page. 10 . indented under major headings. Do not underline headings. List all formal report elements. Include the titles of appendixes. List subsections.In table of contents:      List all major headings with the same wording used in the report.

Table of Contents 11 .

. separate the list into List of Figures and List of Tables.if there are many illustrations.ELEMENTS OF FRONT MATERIALS: List of illustrations: .indicates the page numbers on which the illustrations appear. 12 .

List of Illustrations 13 .

14 .Always begins on a new page.ELEMENTS OF FRONT MATERIALS: Abstract: .A synopsis of the most important points in the report. . .Provides readers with a preview of the full contents.

. 15 .presents the main points of the report.provides a more comprehensive overview than an abstract.always begins on a new page. often for the benefit of a non-technical secondary audience.use paragraph format .ELEMENTS OF FRONT MATERIALS: Executive summary: . .

 Provide additional specialized information for some readers.  16 .  Typically picks up the Arabic numbering where the body has left off.End Materials Furnish relevant information not included in the body.  Include supplemental elements that some readers need to understand the report information.

ELEMENTS OF END MATERIALS References  Glossary  List of Symbols  Appendixes  17 .

 Title of section can be ‘References’ or ‘Work Cited’.ELEMENTS OF END MATERIALS Reference list: Records the sources of information in the report and follows the final section of the report body.  18 .

 Do not number the terms or symbols.  19 .ELEMENTS OF END MATERIALS Glossary/List of Symbols: Alert readers to these materials in the introduction.  Arrange them alphabetically.  List the terms or symbols on the left and definition on the right side on the same line.

 Information that some readers need and others do not.  20 .ELEMENTS OF END MATERIALS Appendixes: Supplemental information that is too detailed and technical to fit well into the body of the report.  Recent trend. to place highly technical and statistical information here.

”  21 . like “Appendix A. like “See Appendix A for cost figures.  Provide title for each appendix. Questionnaire Sample.Guidelines for writing appendixes: Label appendixes with letters. “Appendix A” and “Appendix B”.”  Indicate in the body of report that an appendix provides supplemental information on a particular topic.

For assignment Title Page  Table of Contents  List of Illustrations  Abstract  References  Appendixes  22 .

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