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Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking print.

Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking
Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking

Printing Facts

  • 42 - Percentage of global wood harvest dedicated to paper production

5.4 million

- Tons of paper consumed annually by U.S. companies

Printing Facts 42 - Percentage of global wood harvest dedicated to paper production 5.4 million -

800-1000

- Annual $ expense per-employee for printing/copying/imaging

10,000

- Number of pages printed by the average employee each year

$150,000

- Cost to fill your car’s gas tank with inkjet ink

Printing Facts 42 - Percentage of global wood harvest dedicated to paper production 5.4 million -
Printing Facts 42 - Percentage of global wood harvest dedicated to paper production 5.4 million -

Printing Rules

• • • • Printing Rules Force printing on both sides of the page Redirect print

Force printing on both sides of the page Redirect print volumes to lower cost devices Limit user access Thousands more…

"Our waste has decreased to less than approximately 8% and paper usage in total is now under control. I estimate PCS Director has reduced our cost of operation to one quarter of what it used to be, all this has easily been worth the price of admission" George Herrera, University of Texas

• • • • Printing Rules Force printing on both sides of the page Redirect print
• • • • Printing Rules Force printing on both sides of the page Redirect print

Green Job Size Initiative Limits - - How How it it works works

- Print to Job inkjet Cancelled
-
Print to Job
inkjet
Cancelled
Green Job Size Initiative Limits - - How How it it works works - Print to

More

1-3 Pages

than –3 OKPages

to print

Green Job Size Initiative Limits - - How How it it works works - Print to

3+ Pages – printed to low cost

printer without interruption

Green Job Size Initiative Limits - - How How it it works works - Print to

Cost Recovery

Chargeback printing to users/clients Set printing quotas Validate and restrict printer usage Limit costs or generate revenue

Cost Recovery Chargeback printing to users/clients Set printing quotas Validate and restrict printer usage Limit costs

“PCS Director has generated enough income in one month to more than pay for itself. In addition, the revenue estimated for the next year was enough to offset the cost of some new equipment we needed for the upcoming year." Linda, Controller, First United Property Management

Cost Recovery Chargeback printing to users/clients Set printing quotas Validate and restrict printer usage Limit costs
Cost Recovery Chargeback printing to users/clients Set printing quotas Validate and restrict printer usage Limit costs

Chargeback – How it works

Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded
Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded
Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded
Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded
Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded
to
to

Invoice is generated and/or

Transaction

Print

Audit popup

is recorded

displays

Print job is initiated (any

account debited

database

printer)

Chargeback – How it works to Invoice is generated and/or Transaction Print Audit popup is recorded

A Vault for Print and Copy

• Lets you know who, where

and when sensitive documents

were printed

• Significantly reduces the cost

of litigation.

• Block printing of certain

documents i.e. financials.doc

A Vault for Print and Copy • Lets you know who, where and when sensitive documents

"I would recommend PCS Director to anyone who needs to keep track of what is getting printed and why." Christine Catanzaro, A/E/C Solutions Inc

A Vault for Print and Copy • Lets you know who, where and when sensitive documents
A Vault for Print and Copy • Lets you know who, where and when sensitive documents

Security Rules

IfIf Yes

User

Attempts

No opens

–– Job

Job file print

istois canceled

called document

tracked

“Company

and Smart Financials.doc”

Alert sent

Security Rules IfIf Yes User Attempts No opens –– Job Job file print istois canceled called
“What” “Who” “When” document Printed Date and name Time “Where” Application, computer & printer 35 Pieces
“What”
“Who”
“When”
document
Printed
Date and
name
Time
“Where”
Application,
computer
& printer
35 Pieces of
information on
every print job

Regulatory Compliance

PCS Director helps to attain compliance for hundreds of Sarbanes Oxley, HIPAA and other government required regulations

Regulatory Compliance PCS Director helps to attain compliance for hundreds of Sarbanes Oxley, HIPAA and other
Regulatory Compliance PCS Director helps to attain compliance for hundreds of Sarbanes Oxley, HIPAA and other

Machines In Field Review

Machines In Field Review • What does your current print environment look like? • What would

What does your current

print environment look like?

What would you like to

accomplish?

How much will you save

each month?

Machines In Field Review • What does your current print environment look like? • What would

Satisfaction Guarantee

Satisfaction Guarantee You will receive a 100% return on your investment within one year, OR Your

You will receive a 100%

return on your investment

within one year,

OR

Your software purchase

will be refunded if you

wish.

Satisfaction Guarantee You will receive a 100% return on your investment within one year, OR Your

PCS Director Implementation

Create a benchmark by installing PCS Director in silent mode (15 – 30 days)

Review data to determine goals and rules to use

Let affected staff know about changes

Enter rules into PCS Director administrator

Schedule reviews to make sure that goals are being

met.

PCS Director Implementation Create a benchmark by installing PCS Director in silent mode (15 – 30