ERP Complete Cycle of ERP From Order To Dispatch

WELCOME
FOR
ERP
SOFTWARE
PRESENTATION
1 OF 175
Request
• Due to enterprise wide nature of

DNS this presentation is not
meant for only a particular
department, therefore we
strongly suggest that all
department heads are present
during this presentation
• This presentation is for about
two hours. So please schedule
everyone's time accordingly, as
it is best understood without
interruptions
2 OF 175
We bring 32 years of IT experience
in
business automation
• Traditional accounting packages are
‘Financial reports-centric’. They are
primarily designed to inform
management of a company’s
financial condition long after it has
conducted its business.
• On the other hand, DNS Adopts a
day-to-day perspective. It provides
strategic information and tools in
REAL TIME. When you need it the
most.
3 OF 175
DNS ERP is the proven solution for the
following questions
• Do you get information when you want?

• Do you have islands of information?
• Is stores-in-charge able to give you correct
quantity of raw material in stock, as of now?
• Is purchase order linked to material inwards?
• Is inventory and accounts integrated?
~~~ /DNS ERP SOFTWARE/ ~~~

Because you have
islands of
information
Why ERP

Why ERP ?
Because organization has computers

but, do not get real time information
Because information is scattered like
islands
The business processes are not linked
• Solution
Install a Server computer and ERP
Software to manage the business
efficiently

• SERVER IS
Client / Server architecture ALWAYS ON
• ALL DATA IS
SAVED ON
THE SERVER
• USER
CANNOT
SAVE
Server computer TRANSACTIO
NS ON THE
LOCAL HARD
DRIVE
•C:\NOT
USED
USERS COMPUTERS ARE CALLED

CLIENT PC
7

ERP DEFINITION
Enterprise Resource
Planning software is
fully integrated business
management software,
to link business
processes automatically,
and give real time
information to
authorized user, to
facilitate and accelerate
the decision making
process.

Seamless Integration of ERP modules
CRM
SECURITY VAT
ISO / Q C COST SHEET
ESTIMATE
Sub-Contractor Order
LOCAL PAYROLL
PURCHASE Accounts OUT fulfillment
HR
Import BOM EXPORT

Purchase SUB-
Production CONTRACTO
R IN
Material PLANT Automatic After Sales

Multi- Service
Managemen MAINTENANC E-Mail
location E
t Send /
Receive data
Alerts
MRP Resource Sales &

Matrix Distribution
EXCISE E-Business

ERP helps in decision making
• Paper – paper everywhere, not information
Data Overload
DNS ERP DNS USER

Gives MIS
That can be gets Useful
filtered
By user Knowledge
Data Mining in Pharma

Industry 10

ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY
• THERE ARE TWO KINDS OF

MANUFACTURERS
– MAKE TO STOCK
• STANDARD PRODUCTS
– MAKE TO ORDER
• ORIGINAL EQUIPMENT
MANUFACTURER
(OEM) SUPPLY
• MECHANICAL / ELECTRICAL
/ ENGINEERING
COMPANIES
11

MAKE TO STOCK EXAMPLES
Mass production / Discreet

products
• Standard industrial items
– E.G. Fire fighting
system
• CONSUMER GOODS
(FMCG)
• SALES THROUGH
DEALERS /
DISTRIBUTORS
– Toys and Games
12

FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
• SAFETY VALVES
• INDUSTRIAL SPRINGS
• CORRUGATED BOX
• CHEMICAL
MANUFACTURING
– INDUSTRIAL RESINS
– BLUE PIGMENT
CHEMICAL
• ELECTRONICS
• SPM – SPECIAL PURPOSE
MACHINE
13

FOR EXAMPLE
DNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES
• FOOD PROCESSING
– PICKLE
• SURGICAL
INSTRUMENTS
• INTRAOCULAR LENS
• CNC MACHINING (FOR)
AUTOMOBILE
MANUFACTURER
14

FOR EXAMPLE
FOOD PROCESSING
– PICKLE /SPICES
SURGICAL INSTRUMENTS
• INTRAOCULAR LENS
• CNC MACHINING (FOR)
AUTOMOBILE MANUFACTURER
VADA PAV
MAKING AND
SELLING
COMPANY
•SUPPLY
CHAIN
MANAGEMENT
AND
FRANCHISEE
MANAGEMENT 15

DNS SUCCESS STORY IN SME
16

FOR EXAMPLE
• UPS / INVERTER MANUFACTURING

• CONSTRUCTION INDUSTRY
– GLASS WINDOWS AND
SHUTTERS
17

Letter of satisfaction
• It is difficult, though not

impossible, to satisfy an ERP
customer, let alone recommend
• We have received a letter of
satisfaction and recommendation
from Action Medical Marketing
18

From Action Medical Marketing
“We recommend to the

management of any
growth-oriented company
to consider implementing
DNS in their organization
as it offers one time
investment and a long-
term benefit…..” MR. SHAH,
M.D.
AMM
19

LITEL – LEADERS IN INFRARED HEATING SYSTEMS
Working with the DNS ERP team required

priority assigning, real-time information
capturing and then training Litel
employees at all levels so as to understand
and feel confident in using the system.
This is happening effectively today…. It
has provided online operations through
computers, in all aspects of business and
is expected to contribute to increased
profitability and a better reputation in the
ever changing global market.
Managing
Director
20

"...ERP software is quite robust
and has immensely helped us to
take care of our entire business
functions. Our staff has taken a
liking to the software and has
adapted themselves very
well...While we started off with
the inventory module, DNS has
also successfully implemented all
the other modules such sales,
purchases, BOM, MRP, Accounts…”
Mr. Surinder Agarwal, M. D.
Care Pack Pvt. Ltd.
DNS ERP
SATISFIED
USER
21 OF 175
“Now I can go home at six o’clock”
Mr. Sanjay Belhe - Director, Protocontrol
A happy
DNS
User
22

Scope of ERP software
Vendor in India
Local Purchase Location

Transactions One
• RAW MATERIAL
FOREIGN • BOUGHT OUT ITEMS

SUPPLIER
Import Purchase • CONSUMABLES

Transactions
$$
Location
Third Party Two
23

Scope of ERP software
Location Customers in India

One
• PRODUCT 1
• GROUP 1 Customer
• ITEM 1 Transactions
• ITEM 2
Export Customer
• PRODUCT 2
• GROUP 2 $$
• ITEM 3
• ITEM 4
Customer
Location Labor Bill
Two 24

DNS ERP SOLUTION GIVES COMPETITIVE ADVANTAGE
25

E.G. FURNITURE MADE AS PER ORDER
STANDARD
PRODUCTS –
YET TAILORE
D
AS PER
CUSTOMERS
REQUIREMEN
TS
26
DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER
FOR EXAMPLE
IR OVEN MADE FOR HYUNDAI CAR
27

SECURITY
28

ERP is a multi-user software
29

Meeting the Business Needs
• Presenting a CASE
STUDIES Vendor
• To illustrate various
modules we have taken Customer
two examples
– of a company
Sub-contractor ERP
manufacturing BALL
PEN and
– of a company
manufacturing Bank
PERSONAL COMPUTERS
• Let us understand the
complete business
cycle……….. Transaction Flow
30

BILL OF MATERIALS
BOM
31

The BALL PEN MANUFACTURING
Company & its business
Manufacture PEN
• Assumptions for the purpose of this case study:
• FINISHED GOODS (FATHER ITEM) = BALL PEN
• CHILD ITEMS = REFILL, CAP AND BODY
• ASSEMBLY IS CARRIED OUT IN SHOP FLOOR
• PRINTING OF NAME IS DONE AT PRINTER’S LOCATION (THIRD
PARTY)
32

The BALL PEN MANUFACTURING
Company & its business
Manufacture PEN
• THE COMPANY IS PURCHASING READY MATERIAL FROM

VENDORS, SUCH AS REFILL, CAP AND BODY
• BLUE COLOR BALL PEN
• RED COLOR BALL PEN – THIS HAS RED COLOR REFILL, BUT
CAP AND BODY IS SAME
33

B.O.M
BALL PEN MANUFACTURING COMPANY

BOM shows relationship between
father item and child item/s
Finished Goods
BALL
LY PEN CUSTOMER
MB
SE
AS
CCI
1 X BLUE CHALLAN CUM INVOICE
REFILL
1 X CAP
1X
BODY
Child items and

BOUGHT OUT ITEMS
quantity -
Material given
out for
ASSEMBLY 34

The Company & its business
Manufacture Computers
• Some Raw Material / Components are bought out items
• Cabinets are manufactured in-house using
– 2 Machines
• 1 Machine for Cutting the metal sheet
• 1 Machine for Bending the metal sheet
– 2 Operators
• 1 Person for Cutting the metal sheet
• 1 Person for Bending the metal sheet
• Since there is no ‘wave soldering machine’ the soldering work is
subcontracted - ‘Subcontractor OUT’
– Mother boards are manufactured by sub-contractor
• 3 Processes
• Bending process
• Cutting process
• Soldering process
• Finally PC is ‘assembled’ in-house
35

B.O.M Overhead
F= Finished
Product
EXAMPLE OF A PC SA1 = SUB @ Rs. 200 per piece
ASSEMBLY PC
Sale@40,000
Cost of Mother board

220
GM=8,
(10*1000)+700+80=10,780
CPU
Mother- @10,780 1 1
Case
UT
tor
O board @ 8,000
a c 0 FACTORY
o ntr 1 , 00 MADE
bc @
Su 10X
Monitor
Labor @ Rs. 80
1 MB(10,780)+Cabinet(1,000)+
Processor per piece
1 Monitor(8,000)+KB(1,500) 1
IC @ 700 +Mouse(1,000)+SMPS(1,500)+ @ 1,500
@1,000 HDD(7,000)+FDD(800)
PCB
+OH(200)=31,780
Material
= Total Cost Key
given out Cabinet
for
hop 1 board
Soldering S
i ne @ 1,000
ch Overhead
M
a Bending @ 400
1 1
+ 1
o n Mouse
i @ 800
Cutting e
t
ra hine or @ 1,500 @ 7,000
s es Op mac era
t
s p
oce +O
Pr SMPS HDD DVD
SHEET 2 K.G.
TEMS
36
T I
@ 600 T OU
GH
~~~ /DNS ERP SOFTWARE/ ~~~ BOU
BILL OF MATERIALS (BOM) IS USED IN
1. MRP – MATERIAL REQUIREMENT PLANNING
2. CREATING THE WORK ORDER (JOB CARD)
AUTOMATICALLY
3. COST SHEET
4. BOM CAN BE USED FOR STORES ISSUE TO SHOP FLOOR
– MATERIAL ISSUE NOTE (MIN) LINK TO BOM FOR
STORES ISSUE TO SHOP FLOOR. MATERIAL IS
CONSUMED AT STORES LOCATION.
– OR STOCK TRANSFER CHALLAN (STC) LINK TO
WORK ORDER FOR STORES ISSUE TO SHOP FLOOR –
(RECOMMENDED) -> PRODUCTION ENTRY WILL
CONSUME THE MATERIAL FROM SHOP FLOOR
1. PRODUCTION ENTRY – TO CONSUME RAW MATERIAL
37

BILL OF MATERIAL
FATHER ITEMS –
CHILD ITEMS –
FACTORY MADE + BOUGHT OUT FACTORY MADE
FATHER ITEMS
SHOWN IN BOLD
O M A K E
R O P I N T ERFACE T
DRAG & D BOM
38

PRODUCTION MODULE:
CONSUMPTION BASED ON BOM
39

VALVE MANUFACTURING -BILL OF MATERIAL
40

PCB MANUFACTURING -BILL OF MATERIAL
41

BILL OF MATERIAL – RESINS [CHEMICALS]
42

BILL OF MATERIAL - PICKLE
43

BILL OF MATERIALS FOR TOYS
44

BOM
45

BOM of discreet industrial product – Safety Valve
46

BOM of Glass Window – Construction industry
47

BOM of industrial spring – OEM
48

BOM example of a chemical manufacturing
company -Pigment
49

SALES
CRM
SALES &
DISTRIBUTION
EXPORT
50

ABC MANUFACTURING Co.
Sales Enq.
Enquiry
Received Sales Quot.
Rejection
from
LOCATION Customer.
Order Receipt
QC information
ORI
Customer’s
SHOP
QC
PO is
FLOOR
F.G.
STORES STORES
received
Bought PRODUCTION
Out RM
(PROCESS +VALUE)
SUB-CONTRACTOR
STORES REPAIRS
Machine location
OPERATIONS
CAPTIVE
CAPITALIZATION
TP SC IN Location
Fixed
Assets
Supplier
Machine
Location
CASH /
BANK
51

CUSTOMER MASTER
52

Multiple Contact Names
* Means mandatory fields
53

MARKETING OR ORDER FULFILLMENT
Presale Module
BASED ON
Enquiry BOM MASTER
-
Costing /
Estimate
Automation
Quotation ORI or
-
Internal ORI
(OA)
54

MARKETING OR ORDER FULFILLMENT
Presale module and sales accounting is integrated
Enquiry BASED ON
BOM MASTER
-
Costing /
Estimate
Automation PROFORMA
INVOICE
-
N AL
- PTIO
O
Quotation
ORI or -
INVOICE MONEY
Internal RECEIPT
ORI -
(OA)
55

PRODUCTION CORPORATE
OFFICE
BASED ON
IPT
ORDER RECE
(ORI) PRODUCTION / STORES
INFORMATION
RECEIVES WO BASED ON ORI
FROM MRP H. O.
CU
STO
ME
R
REJECTION
LOCATION
SHOP FLOOR FINISHED
STORES LOCATION GOODS
HOLD
PE or PS will produce FG LOCATION
LOCATION
LOCATION
VENDOR
FACTORY SCRAP
LOCATION
MATERIA
LOCATIO L MOVEMENT
THIRD PARTY N WISE T
BY DNS E RACKING
RP
56

ORI
• TRIGGER FOR ALL ACTIVITIES

– PURCHASE
– MATERIAL ISSUE
– SHIPPING
•Tax Invoice
57

Presale Module (Cont..)
58

Show enquiries for
Sales Enquiry report Which quotation is not made
59

Order Fulfillment Main Transactions
• Commercial Invoice
• Challan-cum-Invoice (CCI)
• Sales Return
• (Stock) Transfer Invoice (to own
locations)
60

Quotation – in .PDF format that can be attached
with email – can be read by Adobe Acrobat reader
Quotation is
linked
To Enquiry
and
Sales Order
61

PROFORMA INVOICE LINKED TO ORI AND
SALES INVOICE
62

TAX INVOICE
63

IMPRESS YOUR CUSTOMER WITH CRISP INVOICE
ORIGINA FOUR CO
L, TRANS PIES
PORTER C
You can di OPY, ASSE
rectly mak SSES COP
e .PDF file Y, EXTRA
and email COPY
to custome
r
64

MIS FOR Sales
65

Order Acceptance register or ORI register
66

SALES INVOICE REGISTER
FOR A GIVEN PERIOD
L ICK RY
L E C MMA
OUB SU
D SEE
TO
SORT ON COLUMN
HEADING TO SORT
ANY COLUMN 67

SALES ORDER – ITEM WISE REPORT SHOWS ‘PENDING /
DISPATCHED’ STATUS
68

Sales invoice register – item wise
69

Sales (Customer) Ledger / Debtor Ledger
70

Age wise analysis of outstanding bills:
Receivable over one month, two months, etc.
Useful for collection

follow-up
71

EXCEPTION REPORTS
• MOST REPORTS CAN PREPARED AS PER USER
REQUIREMENTS INSTANTLY BY USING FILTERS
– E.G. SHOW SALES FOR A GIVEN PRODUCT FOR A
GIVEN PERIOD REPORT CAN BE PREPARED USING
DRILL DOWN BUTTON
• DASH BOARD GIVES IMPORTANT SUMMARY FIGURES
TO TOP MANAGEMENT
• WORK BENCH REPORT GIVES PROJECT WISE OR
ORDER WISE REPORT SHOWING ALL RELATED
TRANSACTIONS
72

Sales - Instant MIS – Key Reports
1. Online Enquiry Register.

2. Online Quotation Register.
3. Online Sales Order (O. A.) Register.
4. Automatic Pending Enquiry Report (Enquiry received but
Quotation not given).
5. Automatic Pending Quotations Report (Quotation given but
order not received).
6. Automatic Pending Orders Report (order received but not
dispatched).
7. Sales Bill register – Customer details.
8. Sales Bill register – Item details.
9. Customer List (Information) from customer database.
73

Additional MIS for marketing function
1. Customer type wise - sales analysis.

2. Order Analysis Report – Booking, Pending, Completed,
Cancellations – Filtered on Customer, Product, Category.
3. Sales Analysis – Region, Customer, Month, Sales Officer,
Sales Representative, Distributor, City Wise sales.
4. Customer Ledger.
5. Age wise outstanding balance analysis – Bill to Bill.
6. Outstanding Statement – Bill to Bill, Due Date-wise, Sales
Officer (coordinator) wise.
74

EXPORT
75

EXPORT SALES INVOICE
76

Export Invoice
77

Tax Invoice
78

EXPORT INVOICE
79

PACKING LIST FOR EXPORT
80

ARE 1
81

Export Sales Register
82

Export Sales Register - Excel
83

SUB-CONTRACTOR IN
• Customer’s material is received

• Labour charges bill raised
SUB-CONTRACTOR
IN
84

B.O.M
FINISHED
GOODS
BILL Semi
Labour
OUR Semi finished B

Sale Bill
LAB Produced outside

Finished C
tor
tr ac
con Factory made
b
Su Item
ID
PA
S
R GE
Raw A
Material 2 CH
O UR
B
LA
Material oor
given out Fl Semi Finished
for h op Item A
Processing S Produced
Machine2 in-house
2
Machine1 s
sse
1 oce
s
se Pr VED
ce
s
M A TE RIAL RECEI
R’S
Raw o CUSTOME
Pr
Material 1
85

Material received from Automobile manufacturer for
machining
86

MATERIAL
MANAGEMENT
87

MM MODULE – MATERIAL
MANAGEMENT / INVENTORY
Manage online inventory
• Raw Material Stock
• WIP Stock
• Finished Goods Stock
• Item master – Show picture of item – graphics,
Unit of Measurement, various rates are stored on
the item master
88

New Item (Finished Product)
ITEM
SPECIFICATION
89

Example of Item Master – Raw Material
90

ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION
91

ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION
92

WITH OR WITHOUT ITEM CODE
• DNS HAS BOTH OPTIONS

– ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION
• E.G. PACKING MATERIAL IS CALLED PACKING
MATERIAL
• E.G. RAW MATERIAL IS CALLED RAW MATERIAL
• E.G. SOFA SET IS CALLED SOFA SET
– ITEM CODE IS BASED ON LOGIC
• EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A
SPECIFIC MEANING
– E.G. H/CC41224X3
93

AUTO ITEM CODE
• FOR FINISHED GOODS
• FOR OTHER ITEMS
– RAW MATERIAL
– BOUGHT OUT ITEMS
94

AUTO ITEM CODE
• USER DEFINED MASTERS
95

AUTO ITEM CODE
• ITEM CODE IS AUTOMATICALLY GENERATED BY DNS
96

MIS for stores – Item ledger (example showing
raw material for a chemical company)
You can vie

w stock of
items or se All
lected item
for a given ,
location
97

PRODUCTION CORPORA
TE
BASED ON OFFICE
IPT
ORDER RECE PRODUCTION / STORES
(ORI)
INFORMATION RECEIVES WO BASED ON ORI
FROM MRP H. O.
CUSTOMER
REJECTION
LOCATION FINISHED
STORES SHOP FLOOR
HOLD GOODS
LOCATION
LOCATION
LOCATION
LOCATION
VENDOR
FACTORY SCRAP
LOCATION
MATERIA
LOCATIO L MOVEMENT
THIRD PARTY N WISE T
BY DNS E RACKING
RP 98

WHERE IS MY MATERIAL ?
IDENTIFY
MATERIAL
BY
LOCATION
IS TH
AL IRD
SO PA
I
LO NV RT
CA EN Y
TI O TO
N RY
99

Serial Number Tracking
Enter
Serial / Lot / Batch Number
to track your inventory
Very useful incase of Warranty

issues. Inventory control feature
provided by DNS
100

Controlling inventory
• Excess received percentage:

– When material is received, the PO quantity is
defaulted automatically. The stores person
cannot receive quantity exceeding PO quantity.
However, for some item it may not be
practically possible for vendor to supply the
exact quantity.
– When ticked, DNS will allow excess by
percentage that is defined for a given sub-
category.
101

MATERIAL REQUIREMENT PLANNING
MRP
102

ABC - MANUFACTURING Co.
Sales Enq. For PC
Rejection Capture Sales Order Sales Quot. For PC

Ware-
House W-4 MRP PROCESS
Sales Order + Schedule
INDENTS FOR BO /
QC
WO FOR MFG. ITEMS
QC
‘Planning’ will
QC
Sales Order is S–1
F.G.
W1 +V STORES run MRP
stored Bought Out
PRODUCTION
Process
SUB-CONTRACTOR
(PROCESS +VALUE)
RM
REPAIRS
STORES
M/C
D 3 location
OPERATIONS
W- 5
MRP will automatically
CAPTIVE
SC - OUT generate
CAPITALIZATION
STORE
(1) Purchase Indents for RM,
TP1
Fixed Bought Out material
Assets
Location (2) Work Order for Production
Supplier
Machine
CASH / BANK
103

Material Requirement Planning –
Shortage Quantity Reports
• QUANTITY TO BE PROCURED TO FULFILL

AN ORDER IS COMPUTED AUTOMATICALLY
BY ERP
• PURCHASE OFFICER GETS INFORMATION
BASED REAL-TIME DATA
104

SUPPLY CHAIN MANAGEMENT USING ERP
CUSTOMER
M.R.P.
Sale Order or
Projection F. G. Stock
in hand ?
YES
NO
Purchase Order
Vendor B. O. M.
NO
Raw
Material in
R. M. stock ?
F. G.
Stores CHECK Warehouse
YES
Production
Sales Invoice
ERP will automatically calculate ‘PO

quantity’ based on BOM
ERP will automatically generate work order
for production
105

SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS
CONSUMERS CHANNEL
Dispatch Order or
Or ORI Projection
Transfer or
Sales Invoice
NO
Purchase Stock in
Vendor hand ?
Order
YES
GRN Finished
Goods
Warehouse
ERP will automatically calculate PO 106

quantity required based on BOM
Material Requirement Planning
107

MRP R
EPOR
T
108

M.R.P.
J.I.T. INVENTORY CONTROL
• BASED ON SALES ORDERS (ORI) OR
PROJECTION
• CHECK FG STOCK IN HAND
• AUTOMATIC EXPLOSION OF BOM
• DISPLAY GROSS QUANTITY REQUIRED OF
CHILD ITEMS, BASED ON ORDER QUANTITY,
AND PROJECTION QUANTITY
• AUTOMATIC LINK WITH STORES STOCK IN
HAND
• FIND FROM DATABASE PENDING PO QUANTITY
• COMPUTE NET QUANTITY TO BE ORDERED
109

ROL BASED MRP
• MIS FOR ITEMS TO

BE PROCURED
BASED ON REORDER • MAXIMUM
LEVEL AND NOT
RELATED WITH THE
SALES ORDER
• ROL
• ITEM QTY <

REORDER LEVEL • MINIMUM
• STOCK-OUT
110

MRP based on ReOrder Level (ROL)
111

PURCHASE
PROCUREMENT
LOCAL PURCHASE /
IMPORT PURCHASE
112

Purchase Return – Sales Invoice
(SAY 2 NOS.)
ABC - MANUFACTURING CenVAT register is
Co. Vendor Bill
PURCHASE Passing
updated Sales Enq. For PC
RFQ
–QC accepted
Quantity transferred
PUR order raised Rejection
Warehouse
Σ S/O Schedules Sales Quot. For PC
to Stores
PO raised based on
Rejected Material MRPPurchase
PROCESS quote and Indent –QC Done remark
Sales Order + schedule
HOLD INDENTS FOR BO / automatically printed
WO FOR MFG. ITEMS –Bill is passed based
QC
Rejection on total received
Material received: GRN 2 Nos Q quantity
C
CCI (Qty: 10 Nos) CEN SHOP –For short quantity a
VAT FLOOR F.G.
REG STORES Debit Note can be
generated
PRODUCTION Excise
Bought Out –Accordingly
QC CENVAT
SUB-CONTRACTOR
(PROCESS +VALUE)
RM
REPAIRS Payment is made
Accepted 8 STORES
Nos in
Register –Bill less Debit Note
Machine
Stores OPERATIONSupdated
SC - OUT CAPTIVE
STORE CAPITALIZATION Based on INDENT: Procurement
sends enquiry on to approved
TP SC IN Location VENDORS for raw material / bought
out items
W –3
PAYMENT
Fixed
Supplier
Machine
Assets CASH / BANK

Location
113

PURCHASE MODULE
• Purchase Enquiry
• Purchase Quotation
• Purchase Order
• Goods Receipt Note
• Vendor Payment
• Vendor Ledger
• Automatic updating Stock
• Automatic updating Excise Registers
• Credit / Debit Note
114

There are THREE kinds of Creditors
(suppliers or vendors)
• Supplier for raw material, bought-out
items, etc. This is to be entered in
the vendor Master.
• Service Provider. For example,
consultant or auditor. Where
inventory is not affected. This is to be
entered in the vendor Master.
• Sub-Contractor or Third Party. This is
to be entered in Address Master. This
entity is vendor as well as Inventory
location
115

PRE-PURCHASE PROCESS
1. First ‘Request For Quotation’

RFQ – (Purchase Enquiry) is
made in ERP
2. Then based on which we
receive quotation from
vendor
116
3. Next is to raise Purchase
Order
PURCHASE ORDER
Audit Trail
117

GOODS RECEIPT NOTE – GRN
• WHEN THE MATERIAL IS

RECEIVED IN STORES THE SAME
IS LINKED TO THE PURCHASE
ORDER
• QUALITY ASSURANCE INSPECTOR
CAN OPEN THE GRN / PV AND
ENTER THE ACCEPTED QUANTITY /
REJECTED QUANTITY AND QC DNS
REMARKS
• ACCOUNT PERSON CAN VIEW THE
SAME FOR THE BILL PASSING
PURPOSE
• EXCISE AND VAT DETAILS ARE
CAPTURED FROM PV
AUTOMATICALLY
118

GRN
119

GRN -Material Accepted Completely

GRN - GOODS RECEIVED NOTE
QC DONE
ACCOUNT
BILL
PASSED
121

CAPTURE TAX DETAILS – CENVAT AND CST OR VAT
122

GRN – Goods Receipt Note Register

GRN – Goods Receipt Note Register

Purchase Voucher Entry
Serial number / lot number / batch
number can be Auto-generated
125

CREDITOR LEDGER
ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKS

SUCH AS QC PENDING / QC DONE / BILL PASSED,
ETC.
126

IMPORT
PURCHASE
127

Purchase Order
128

IMPORT PURCHASE ORDER
129

IMPORT PURCHASE
USER WILL ENTER

CUSTOM DUTY
AND OTHER
AMOUNT
130

IMPORT PURCHASE (Printout)
CUSTOM
DUTY
AND OTHER
AMOUNT
131

Import Goods Receipt Note
132

Import GRN Register
133

IMPORT PURCHASE REGISTER
134

IMPORT PURCHASE REGISTER
135

Material Management - Instant MIS – Key
Reports
1. Purchase Order Register. PO Status Report
2. Stock Statement for the Raw Material (bought out
items) for a given period.
3. Stock Statement for the Finished Goods for a
given period.
4. Stock Ledger and Ledger Summary.
5. Classification of items category wise (product
group wise) and sub-category wise.
6. Stock transfers from one location (store) to
another Location. Warehouse-to-Warehouse
stock movement.
7. Complete material tracking including sub-
contractor inventory.
136

What is the most important impact of
Information Technology on business?
Information Technology forces you to

organize your business processes more
logically. The computer can handle only
things to which the answer is YES or
NO. It cannot handle MAYBE. It is not
the computerization that is important,
it is the discipline that it brings to your
business processes.
LATE MR. PETER DRUCKER
137

ERNAL
VARIOUS INT
RE
LOCATIONS A
OCATION
DEFINED IN L LOCATION CONCEPT
MASTER
STORES
LOCATION PLANT 1
LOCATION
VENDOR SCRAP
REJECTION STC
RTV
STORES
LOCATION PLANT 2
LOCATION
RTV
SCRAP
REJECTION 138

Sub-Contractor
OUT
139

SUB-CONTRACTOR OUT
• PRODUCTION AT THIRD PARTY LOCATION

• OUT-SOURCING
• JOB WORKING OUT
140

PARTS PROCESSED AT THIRD PARTY
141

OUR JOB
ORDER IS
ORI FOR TP
142

Sales Enq. For PC
PURORDER
JOB quotationfor Subcontractor
Rejection Σ S/O Schedules This
Sales slide
Quot. For explains
PC how
providing
PUR order raised job services
Warehouse
ERP
MRP PROCESS completely takes
INDENTS FOR BO / Sales Order + schedule
Rejected Material care of
WO FOR MFG. ITEMS
Material: PCB + IC sent Subcontracting -OUT
QC
Material received: GIN For soldering (Labour
QC work) QC
57SHOP
F 4 prepared
FLOOR SALE Invoice of PC
Bought Out
Work order for
RM
SFG PRODUCTION
STORES
Subcontractor
SUB-CONTRACTOR
(PROCESS +VALUE)
REPAIRS
Payment
Material sent M/C
SC - OUT OPERATIONS –BOM shows relation of
GDN STORE item to be sent
CAPTIVE
LINK WITH CAPITALIZATION JOB Order / Labour PO
BOM
iv ed Material sent (child
TP ece
r items)
e ri al N
t Father item is received
Ma -GI
Supplier
PAYMENT
Machine
CASH / BANK by GIN

–Payment is made after
deducting TDS 143

Sub-Contractor OUT
1.BOM
4B. AUTO PRODUCTION

WILL CONSUME RM
FROM
2. JOB
ORDER TP LOCATION
+WORK
ORDER
THIRD PARTY
SHOP FLOOR
3. SEND CHILD ITEMS

TO TP 4A. GOODS INWARD NOTE
GOODS DELIVERY
NOTE & 57 F 4
SHOP FG
VENDOR STORES STORES
FLOOR
GOODS
RECEIPT NOTE
144

Sub-Contractor OUT: SPECIAL CASE WHERE VENDOR
1.BOM
IS ASKED TO SEND MATERIAL DIRECTLY TO TP
4B. AUTO PRODUCTION

WILL CONSUME RM
2. JOB
ORDER FROM
+WORK
ORDER TP LOCATION
THIRD PARTY
3. SEND CHILD SHOP FLOOR
ITEMS
GDN +57 F 4
4A. GOODS INWARD NOTE
SHOP FG
FLOOR
PURCHASE ORDER WITH ‘UNLOADING LOCATION’
WILL TRIGGER AUTO GDN FEATURE
145

Sub-Contractor OUT: AUTO GDN FEATURE
1.BOM
4B. AUTO PRODUCTION

WILL CONSUME RM FROM
2. JOB TP LOCATION
ORDER
+WORK
ORDER
THE ACC
EPTED Q
HAS TO T
THIRD PARTY BE ENTE Y
BY STOR RED
ES WHIC
3. SEND CHILD SHOP FLOOR RECEIVE H IS
ITEMS D BY TP
GDN +57 F 4
4A. GOODS INWARD NOTE
SHOP FG
FLOOR
GRN - CHALLAN QTY,
RECD. QTY AND
ACCEPTED QTY
146

PO WITH UNLOADING LOCATION AS THIRD PARTY
147

Sub-Contractor OUT
X JOB ORDER
+WORK THIRD PARTY THIRD PARTY
ORDER X Y
GDN SHOP FLOOR SHOP FLOOR
Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
PO / PV
FLOOR
148

Sub-Contractor OUT
X JOB ORDER
+WORK THIRD PARTY THIRD PARTY
ORDER “X” “Y”
GDN SHOP FLOOR SHOP FLOOR
Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
POAUTO
/ PV PRODUCTION
WILL CONSUME RM FLOOR
FROM
TP LOCATION
149

CHILD ITEMS TO BE SENT TO TP
150

DNS CAPTURES TWO KINDS OF PRODUCTION
• PROCESS PRODUCTION
• ASSEMBLY PRODUCTION
e-Manufacturing
151

PRODUCTION
Sales Enq. For PC
Rejection
Warehouse
MRP PROCESS Sales Quot. For PC
PUR order Fully manufactured
raised INDENTS FOR BO /
finished product is WO FOR MFG. ITEMS
now transferred to Sales Order + Schedule
Rejected Material
Finished Goods
Stores QC
Material received: GIN QC DSA
Material Transfer to STC SHOP
Shop floor link to WO / FLOOR SALE Invoice of PC
F.G.
BOM
Bought STORES
Out + PRODUCTION
RM
SUB-CONTRACTOR
(PROCESS +VALUE)
REPAIRS
STORES
Machine
R / M transferred to shop OPERATIONS
based on Work Order as per Completed FG is
BOM CAPTIVEsent for Quality
CAPITALIZATION
Control:
R / M inventory is reduced &
WIP inventory is increased Q C Interlock
TP W –3
Fixed WIP inventory is Excise register DSA
Assets reduced &
CASH / BANK updated
Location
Finished Goods
gets produced 152

PPC MODULE - Production Planning & Control
• User can select customer and click on the check box to select the ORI
153

PPC MODULE - Production Planning & Control
User can prepare work order automatically in DNS
•
154

PROCESS PRODUCTION
PROCESS
PRODUCTION
155

OPERATOR MASTER
156

PRODUCTION PROCESS FLOW
• FOR A JOB WHERE
PROCESSES ARE
PREDEFINED
• PFD
– PROCESS FLOW
DIAGRAM IS
USED TO STORE
SEQUENCE OF
OPERATIONS
157

PROCESS FLOW DIAGRAM – PFD AND ITEM MASTER
RELATION
• ITEM MASTER
WILL STORE THE
PFD
INFORMATION
158

PRODUCTION PLANNING
In the process drop

down the process
defined in the work
order
which are required
will get defaulted
159

STAGE WISE PRODUCTION
This transaction will help to transfer the material from one process to
another process. Simultaneously it will ask for accepted quantity and
then only it will show in next process.
160

WORK ORDER FOR PROCESS PRODUCTION
• PROCESSES ARE SHOWN AUTOMATICALLY FOR THE
PRODUCTION TO BE CARRIED OUT
161

Line rejection at Shop Floor location hence
material transferred to Production rejection

Line rejection material is Returned to Vendor

PRODUCTION ENTRY – Captures Setup Time, Process Time,
etc.
165

PRODUCTION ENTRY
166

Rework material kept at rework location

Job Card

Job Card – QC Check Points

Production Slip, Packing Slip & Inspection
Report will be generated automatically along
with Job Card

Control Plan
• Advance production module features
Contro
l P l an
172

Contro
l Plan
173

Contro
l Plan
174

Contro
l Plan
175

Contro
l Plan
176

ASSEMBLY PRODUCTION
• MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT
• CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON
• MULTI-LEVEL BOM
E-MANUFACTURING
177

STORES ISSUE WITHOUT LINK TO BOM
• PRODUCTION ISSUE
• ENTER NAME OF FATHER ITEM TO BE PRODUCED
178

PRODUCTION ISSUE NOTE OLP
179

STORES ISSUE TO SHOP FLOOR
• WITHOUT LINK TO WO
• NO LINK TO BOM
180

STORES ISSUE TO SHOP FLOOR - OLP
181

WORK ORDER INFORMS PRODUCTION WHAT
TO MAKE AND FOR WHOM
• WORK ORDER REGISTER
182

WORK ORDER – ON LINE PRINTOUT
(OLP)
183

PRODUCTION ISSUE WITH BOM
REGISTER
• STORES ISSUE TO SHOP FLOOR IS LINKED TO
WORK ORDER
184

PRODUCTION TAKES PLACE BASED ON WORK
ORDER. THIS IS A PASSIVE TRANSACTION
WO IS LINKED TO BILL OF MATERIALS (BOM)
SECOND TAB GIVES MATERIAL REQUIRED TO PRODUCE THE
FATHER ITEM
185

QUALITY CHECK FOR ISO 9000
• PRODUCTION QC REGISTER
186

PRODUCTION SLIP (NOT LINKED TO BOM)
• PRODUCTION SLIP REGISTER

• ITEMS PRODUCED FOR A GIVEN PERIOD
187

DNS ERP - SUMMARIZED
Sales Enq. For PC
S/O Schedules Sales Quot. For PC

P. O. raised Rejection
Location MRP PROCESS
INDENTS FOR BO / Sales Order + Schedule
Rejected
WO FOR MFG. ITEMS
Material
QC
MATERIAL QC DSA
INWARD QC
STC SHOP SALE Invoice
Bought
FLOOR
F.G.
Out RM STORES
Job order STORES PRODUCTION
a les ed -
WORK S r n te
(PROCESS +VALUE)
SUB-CONTRACTOR
tu o
ORDER Re ds N
Material sent Machine o o GN
57 F4 G R
Giving job work

OPERATIONS
To TP
Sub
Customer
- CAPTIVE
r ial assemblies
CAPITALIZATION
t e d JOB S/O
TP Ma eive tor received SC IN
rec ntrac from
Location
s subcontrac
Co tore SC - IN
N CASH /
GI to S tor
BANK Labour Bill
FIXED
Supplier
Machine
ASSET SALE 188
PAYMENT RECEIPT
In DNS inventory transactions are linked to
accounts
• OTHER TRANSACTIONS
– STC - Stock Transfer
Challan
– RGN - Return Goods
Note – Sales Return
– RTV – Return to
Vendor – Purchase
Return
– Replacement Challan
– Credit Note
– Debit Note
189

QC
PROCEDURES
190

QC Procedures / INSPECTION REPORT
• ERP IS COMPLETELY
INTEGRATED WITH QC
PROCEDURES
• At the time of receiving material
in Stores
• At the time of Dispatch
Quality Control
Material
QTY accepted
e.g. Printing the
Inspection Report QTY rejected
Automatically after
the Sales Invoice
191

RELEASE NOTE ENTERED BY QUALITY
ASSURANCE
• RELEASE NOTE REGISTER
192

CCI AND INSPECTION REPORT IS PRINTED
193

COSTING
COST SHEET
ESTIMATE
194

Costing – Online Estimate
OVERHEAD PURCHASE
BILL OF VOUCHER
MATERIAL MASTER LANDED COST
EXCHANGE
EX-FACTORY RATE
COST
EXPORT
EXPENSES
DNS COST
SHEET
195

COST SHEET
196

COST SHEET – INSTANT MS EXCEL SHEET
197

OVERHEAD EXPENSE MASTER
CLICK EXCEL BUTTON TO

PREPARE
INSTANT EXCEL FILE
198

OVERHEAD EXPENSE MASTER
INSTANT
EXCEL
SHEET
199

LOCAL EXPENSES PARTY WISE
SUB-CATEGORY WISE
200

Export Estimate
201

ACCOUNTS
202

What is the definition/meaning of Mercantile
Accounting ?
• Mercantile System of Accounting is also Known as
Accrual System of Accounting where all the
transactions are recorded irrespective of period of
Amount received or paid. In other words, it is a
system of Accounting where amount paid or
payable is recorded. Presently every company is
following this system
• Another system is cash basis
• In double entry system each transaction is debited
as well as credited with the same amount
– E.g. sales invoice is debited and sales account in
GL is credited
203

In DNS we have three ledgers
• General ledger
• Sub-ledger
– Customer ledger or debtor ledger
– Creditor ledger or supplier ledger
DEBTOR
GENERAL LEDGER
LEDGER
CREDITOR
LEDGER
204

First create mandatory accounts groups
• Hard coded accounts group and subgroup

– E.g. Under group liability, create sub-group
duties and taxes
– This will be used in all active transaction posting
– If not done on ‘day-one’ then accounts will not
give proper results
– These guidelines are given in an excel sheet for
making some basic accounts subgroups
205

Accounts and Inventory is tightly integrated
• Ensure that closing balance of asset and liability is

entered, customer balance, supplier balance, etc.
as on given date
• Bank and cash balance is required to start the cash
book and bank book
• Physical stock has to be taken and entered for the
same ‘cut-off’ date
• Take location wise inventory, especially of stores,
warehouse, third party, etc.
206

Accounts Masters
• Account Group • FBT Flag (Fringe
Master. Benefit Tax
• Subgroup Master. accounts).
• General Ledger • TDS (Tax Deducted
Account Head at Source) and %
Master. fields in the vendor /
• Detail Account address (TP)
Master. masters. Automatic
posting in GL. DNS
• Narration Master. will create a TDS JV
automatically.
207

Accounts Transactions
• Cash receipt voucher.

• Bank receipt voucher.
• Cash payment voucher.
• Bank payment voucher.
• Service-tax payment (for excise link).
• Journal Voucher.
• Contra-entry voucher.
• Credit Note.
• Debit Note.
• Expense PO (for service provider, optional).
• Expense voucher (for service provider bill booking).
208

Accounts Transactions
• Adjust unlink receipt with open sales

invoice.
• Adjust unlink payment with open GRN
(Purchase bill / expense bill).
• Closing balance for master data (debtor,
creditor, and GL accounts).
• Rate of depreciation (as per company act).
• Rate of depreciation (as per I-Tax act).
• Asset installations slip.
• Asset sale transaction. (for asset register
and deprecation register).
209

ACCOUNTS KEY REPORTS
210

ACCOUNTS MODULES DNS FEATURES
• Automatic posting in respective G. L., from

goods inward and sales invoice, etc.
• TDS procedure takes care of automatic TDS
posting.
• Service tax procedure takes care of automatic
posting in related tax ledger.
• Help of Standard Narration master saves time
to enter voucher.
211

Expense voucher
• For service provider bills

– Debits the GL
– Credits the supplier
• Expense PO is optional
• Or
• Debit the GL directly using payment voucher
• Or use JV instead of EV
212

MONEY RECEIPT
CAN BE ADJUSTED AGAINST INVOICE
213

Linking Receipt with Invoice
Receipt
Detail
INVOICE
detail
Linkin
g Inv
oice w
ith m
oney
receip
t
214

Customer Ledger
215

Customer Type Wise MIS
•Percentage %
• % Quantity
• % Value
Customer type : ALL
Break up for Customer Type ‘Doctor’
216

MIS - Product Category
Product Category : ALL
Product Category Break-up ALL MIS REPORTS

CAN BE INSTANTLY
SAVED AS EXCEL FILE
217

TAX DEDUCTED AT SOURCE
TICK IF
TDS
APPLICABLE
218

AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER
E.G. TDS
RS. 280.19
DEBITED
219 OF 175
AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER
220

DAILY TRIAL BALANCE
GROUP, SUB GROUP, GL WISE TB
ABC ELECTRICAL CO.
221
PAYMENT VOUCHER ENTRY
222

LINKING PAYMENT WITH PURCHASE BILLS
223

E.G. TDS
PAYMENT RS. 280.19
AUTOMATICALLY
SHOWN IN
PAYMENT
VOUCHER
224

Debit Note
225

Expense PO Register
226

TRIAL BALANCE
227

Trail Balance – Group & GL Wise
228

T- Format GL Wise Trial Balance
229

PROFIT & LOSS ACCOUNT
230

BALANCE SHEET
231

FBT – Journal Voucher
232

FBT – PAYMENT VOUCHER
233

TAXES – LEVY - DUTY
EXCISE
SERVICE TAX
VAT / SALES TAX
INTEGRATION
234

OP. BAL.
EXCISE
RAW
MATERIAL, HEADING
CAPITAL
MASTER
GOODS, SERVICE TAX
SERVICE
AVA TAX CREDIT / DEBIT
IL
SER
VIC
E TA
REGISTERS
CRE X
AT T D
HE IT
TIM
EO
F PA
YM
ENT
CENVAT
T
DNS EXCISE
CREDIT / DEBIT
CE IP MODULE
S RE LES REGISTERS
OO D E / SA E -INPUT
G OT OIC
N NV
I C ISE / -CAPITAL GOODS
EX DIT
L
AI RE Y
AV TY C ENTR
DU BIT
DE
DAILY STOCK
ACCOUNT (DSA) GAR 7 CHALLAN
PERSONAL REGISTER ENTRY
LEDGER -SERVICE TAX

ER 3
ACCOUNT (PLA) -CENVAT REG
ER 1 235
REGISTER
SERVICE TAX
• SERVICE TAX PROCEDURES
ARE INTEGRATED IN DNS ERP
• CREDITOR’S BILL WILL
CAPTURE SERVICE TAX
DETAILS
• AT THE TIME OF PAYMENT THE
POSTING IS DONE FOR
TAKING CREDIT IN EXCISE
BOOKS
236

SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT
237

SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT
238

SERVICE TAX REGISTER
239 OF 175
SERVICE TAX REGISTER
EXPORT ED TO EXCEL
240 OF 175
EXCISE OP. BAL. ENTRY
241

PLA BALANCE
242

DAILY STOCK ACCOUNT
DSA REGISTER
243

Input Credit Register

EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROM
THE SALES INVOICE
245

GAR 7 CHALLAN - CENVAT
246

GAR 7 CHALLAN – SERVICE TAX
247

GAR 7 CHALLAN (TR 6)
248

Excise Integration
• DSA Register
– Invoice wise
– Description wise
249

57 F4 – REGISTER – MATERIAL SENT OUT FOR
JOB WORKING
250

EXCISE CR / DB FROM CAPITAL GOODS
251

Cess 2% GL posting
252

ER1
253

VAT /
SALES TAX
INTEGRATION
254

VAT / SALES TAX INTEGRATION
• ERP takes care of • C Form tracking –

all VAT (Value Sales
Added Tax) / CST • C Form tracking –
(Central Sales Purchase
Tax) related
procedures and
the same is linked
with other
relevant
modules.
255

C FORM TRACKING (PURCHASE)
256

VAT STATEMENT
257

Automatic GL posting – VAT 4% (Purchase)
258

S & D MODULE
SALES &
DISTRIBUTION
259

S & D MODULE
• MANY ENTERPRISES HAS MULTIPLE LOCATIONS

• NUMBER OF FACTORIES (PLANTS)
• NUMBER OF OUTLETS, BRANCHES, DEPOTS,
STOCKIEST, FRANCHISES, ETC.
• THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR
ORGANIZATIONS WITH MULTIPLE LOCATIONS
260

CORPORAT
E
DISTRIBUTION MODULE OFFICE
THERE ARE
EXTERNAL
LOCATIONS DEPOT H. O.
DEPOT
BRANCH
CFA
PLANT 1 R&D
THERE ARE
INTERNAL FACTORIE
LOCATIONS S
PLANT 2
THIRD PARTY
THIRD PARTY WAREHOUSE

261

WORK FLOW / DOCUMENT FLOW
FOR DISTRIBUTION MODULE
STOCK
TRANSFER
DISPATCH INVOICE FOR
ORDER FOR OWN DEPOT
OWN DEPOT
STOCK IN
HAND ? YES
SALES
ORDER NO
WORK SALES
ORDER INVOICE
262

WORK FLOW / DOCUMENT
FLOW
FOR DISTRIBUTION DISPATCH STOCK
MODULE LINKED TO ORDER SALES TRANSFER
PRODUCTION INVOICE
ORDER
STOCK IN
HAND ? YES
NO
WORK SALES
ORDER INVOICE
PRODUCTION
ENTRY
263

CORPORAT
E
TRANSFE
R INVOICE
DISPATCH OFFICE
ENTERED
IN
FACTORY. DEPOT H. O.
LINK
WITH D.O.
NUMBER
PLANT I
BRANCH FACTORIES CFA

PLANT II
DEPOT
THIRD PARTY
THIRD PARTY
264
WAREHOUSE
CORPORAT
SALES DISPATCH E
INVOICE OFFICE
ENTERED
DISTRIBUTOR
IN DISTRIBUTOR
FACTORY. H. O.
LINK
WITH S.O.
NUMBER
PLANT I
FACTORIE
S
PLANT II R&D
DISTRIBUTOR
DEALERS
THIRD PARTY
THIRD PARTY
WAREHOUSE 265
VENDOR
PURCHASE ORDER CORPORAT
IS RAISED. E
MATERIAL IS OFFICE
SUPPLIED TO
VARIOUS
‘UNLOADING’ DEPOT
LOCATION BY
H. O.
VENDOR
PLANT I
FACTORIE
PURCHASE
S ORDER
BRANCH CFA
PLANT II
DEPOT
THIRD PARTY
WAREHOUSE
THIRD PARTY
266
VENDOR
TR
A NS
FE
SCM -
W1
RO
UT concept
WAREHOUSE
WORKS +
MRPLL PRIMARY SALE MR
TR
W2 AN
SF STOCKIEST
E R SECONDARY
IN SALE
P CFA / CA
ER FRANCHISES /
Depot Management DISTRIBUTOR
System
TI ARY
TER LE
CORPORAT RSP SA
E
OFFICE
RETAIL
CONSUMER
H. O. Field Management
267
VEND System
OR~~~ /DNS ERP SOFTWARE/ ~~~
CONSUMER GOODS
CASH SALE O
F FAST MOVIN
G CONSUMER
STANDARD P G OOD S –
DNS CAPTUR RODUCTS
ES INFORMAT
AND MATERIA ION OF MATE
L RECEIVED B RIAL SENT
ACK (WASTAG
EXPIRED FOO E E.G.
D PRODUCTS
)
MANUFACTURER
DISTRIBUTORS
DISTRIBUTORS
RETAIL
RETAIL
OVER THE COUNTER SALE
OVER THE COUNTER SALE
CONSUMERS
268

Legacy Supply Chain Management
Old Environment
 Partially informed
 Push / pipeline
model
 One-way data flow
Managemen
Manufacturer
t
Truckers
Distributors
Truckers
Retailers
Customers
269

Adding Intelligence to the Supply Chain
Managem
Manufacturer
ent
Old Environment
Partially informed Truckers
Distributors
Push / pipeline Truckers
model Retailers
One-way data flow

Customers
Manageme
nt
Manufactu Telephony
rer Direct Infrastructu
Marketing re
Transportatio
n
Distributor
s Web New Environment
Transportation
Infrastructur
e Fully informed
Overnight Network model
Delivery DNS ERP
SERVER Retailers
Bi-directional
Data Mining information
flow through
270
Customers DNS network
PLANT MAINTENANCE
PLANT
MAINTENANCE
271

PLANT MAINTENANCE MODULE
MACHINE MASTER
272

SHOP FLOOR MACHINES
MAINTENANCE DATA ENTRY
PREVEN
T IVE MAI
N TENANC
E
CORREC
T IVE MAI
N TENANC
E
273

AFTER SALES &
SERVICE
274

HISTORY CARD
275

History Card - Manufacturing
276

History Card – Additional Info
277

HISTORY CARD REGISTER
278

History Card – Excel Sheet
279

Service Report
280

MULTI-
LOCATION
281

LAB SAMPLE
T. PSS SAMPLE
PSS /
HEAD OFFICE
COUNTER
SAMPLE EXPORT
VASHI
MARKETING CUSTOMERS
OFFICE
ORGANICS
REJECT
CASH
THIRD
PARTY HOLD STORES BANK
F. G.
WIP
UNIT 1 COLORS
REJECT
DOMESTIC CUSTOMERS
CASH
HOLD STORES
BANK
F. G.
WIP ~~~ / ERP SOFTWARE/ ~~~
VENDOR UNIT 2
REJECT
CUSTOM EXCISE
HOLD STORES
TO F. G.
PROJECT U1 WIP
VENDOR /U2
/ORG
282
MULTI-LOCATION MATERIAL MANAGEMENT
Send – Receive data for multi-location
• Where ERP server cannot be

connected to the internet
• DNS can prepare a .txt file
that can be sent by email or
write on a CD and send by
post
• ERP Servers required at both
locations, e.g. HO and factory
– DNS will automatically
synchronize the database
on both servers
283

Electronic data transfer – Multi Location
USING INTERNET
FACTORY 1
CORPORATE OFFICE
DAT DNS ERP SERVER WITH
A
STATIC IP ADDRESS
FACTORY 2 TA
DA WHAT IS REQUIRED?
• SERVER SHOULD BE
ALWAYS ON
• CONNECTED TO INTERNET
• STATIC IP ADDRESS
284

RESOURCE MATRIX
RESOURCE
MATRIX
285

Resource Matrix Module
• DNS CAN GENERATE TIME

SHEET AUTOMATICALLY
• CAPTURES PRODUCTIVE HOURS
OF INDIRECT PERSONNEL
ACTIVITIES
286

Activity or Task Tracking of individual in the organization – for
example draftsman hours salesman hours
– Master:
• Activity Master
• User Master
• Customer Master
– Transaction:
• Daily Time Card entry
– Outputs:
• Resource wise (User wise) time spent report for a
given period
• Activity wise time spent for a given sales order (ORI)
– Features:
• Can be also linked to enquiry or quotation (pre-sales)
time spent by staff
• Department wise, controlling and monitoring indirect
time (hours) spent by staff
287

TO SUMMARIZE LET US SEE FOR EXAMPLE AN ‘ORDER-T0-
CASH’ BUSINESS CYCLE
NEXT FEW SLIDES SHOWS

COMPLETE INTEGRATION OF BUSINESS
PROCESSES
– SALES ORDER
– PRODUCTION INDENT
– JOB CARD
– PRODUCTION
– SALES INVOICE
– MONEY RECEIPT
288

OR DE
ACCE R
P T AN
CE
289

OR DE
ACCE R
P T AN
CE
290

DELIV
ER Y
SCHE
DU LE
291

SALES DELIVERY
SCHEDULE
292

PROD
UCTIO
INDE N
NT
293

JOB C
AUTO ARD
MATI
CREA CALL
TED B Y
DNS Y
294

JOB CARD AUTOMATICALLY CREATED BY
DNS
295

JOB C
AUTO ARD
MATI
CREA CALL
TED B Y
DNS Y
296

JOB C
ARD
REGIS
CREA TER
TED B
DNS Y
297

JOB C
ARD
CREA RE
TED I GISTER
N MS
EXCE
BY D L SHE
NS ET
DONE & PENDING

PRODUCTION PROCESSES
SHOWN 298 OF 175
INVE
LEDG NTORY
ER PO
DONE STING
BY
DNS
299

SALE
S INVO
ICE
300

SA L E
S
INVO
ICE
301

MONE
Y
RECE
IPT
302

MONEY
RECEIPT
303

CUST
OMER
ACCO
UNT
LEDG
ER
304

Click & Mortar world
• E-BUSINESS
• The pioneer of direct
computer sales online DELL
is selling $30 million worth
of computer hardware a
day from its website, so it’s
obviously doing something
right
• EVERY 60 SECONDS
SOMEONE IS BUYING A CAR
FROM www.ebaymotors.com
• DNS CAN HELP YOU IN
LINKING YOUR PRODUCT
DATABASE TO YOUR
WEBSITE
305

TIME BOUND PLAN FOR IMPLEMENTATION
• We have developed expertise in implementing the
ERP software
• Full time ERP coordinator is required
• Implement modules in a phased manner
• Time plan - approximately THREE to FOUR months –
for example:
Marketing
BOM
Production
Material Management
Go Live
Accounts
WEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16
306

Training
•Training DNS user

–We will give necessary hand holding
support. Train users at various levels
to give them necessary confidence in
using the integrated system
–Yes, implementing a new system is a
challenging task, one that mandates
changing existing mindsets and
procedures
•However, doing so will vastly improve
your bottom line
307 OF 175
PROVEN TECHNOLOGY
•CLIENT / SERVER ARCHITECTURE

•DNS SOFTWARE IS ONLY ON THE SERVER
COMPUTER (AND NOT ON EVERY CLIENT)
•CENTRAL DATABASE ON SERVER
•DEVELOPED IN VB 6.0 (Front-end)
•MS EXCEL INTEGRATED
308 OF 175
IT Infrastructure required
•High performance Server computer
•MS Windows 2003 server OS
•MS SQL 2000 OR 2005 Server RDBMS
(Backend database)
•At least two client PC (nodes) in LAN with MS
Windows 2KP
•2 / 3 hours UPS
•Anti-Virus Software
•Internet connection
309 OF 175
Business benefit: As seen by DNS user
• DNS has resulted in a faster response /

delivery time. For example, in the legacy
system the Invoice and Delivery challans were
made separately. Stock is updated
automatically when the item is purchased and
sold. This results in ensuring that the stock
figures are always up-to-date
• Better customer reach has resulted into
increased revenue. Online customer master
data and actual sales data are now available
310

Business benefit: As seen by DNS user
• Purchase is entered online which gives the

vendor wise purchase information
• Company sales have increased including
Export. The Digital Nervous System provides
the top management the automated paperless
flow of information between departments
311

BPR
• BUSINESS PROCESS
REENGINEERING OR
• BUSINESS PROCESS RE-DESIGN
• BPR EXERCISE CARRIED OUT
BEFORE CRP RUN HELPS IN
• Earlier you invest your time
and effort toward planning
and executing a successful
transition, the sooner you will
reach the point of Happiness
at work
• And go home at ‘six o’clock’
312

CONCLUSION: TOTAL FINANCE MANAGEMENT
AC
CO
UN
T
PA
YA
BL
GE NERAL
LEDG ER E
Finance
E
A BL
V
CEI
RE
N T
COU
AC
313

AND TOTAL INVENTORY MANAGEMENT
GO
OD
SI
NW
AR
D
S
ES
OC
PR
IN
K
OR
W
Inventory
K
OC
ST
OR
CT
RA
NT
FI
NI
CO
SH
ED
B-
GO
SU
OD
S
314

ACTION PLAN
•Discuss MODULES options

•Make infrastructure available
•Deploy the DNS in your organization
•CRP run – Conference Room Pilot
•Rollout
…… Go-Live
315 OF 175
THANK YOU
Email info@dnserp.com
Tel +91 20 3052 3692
316

ERP Complete Cycle of ERP From Order To Dispatch

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ERP Complete Cycle of ERP From Order To Dispatch

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WELCOME

• Due to enterprise wide nature of

• Do you get information when you want?

~~~ /DNS ERP SOFTWARE/ ~~~

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Because organization has computers

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USERS COMPUTERS ARE CALLED

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Import BOM EXPORT

Material PLANT Automatic After Sales

MRP Resource Sales &

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DNS ERP DNS USER

Data Mining in Pharma

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• THERE ARE TWO KINDS OF

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Mass production / Discreet

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“We recommend to the

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Working with the DNS ERP team required

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Local Purchase Location

FOREIGN • BOUGHT OUT ITEMS

Import Purchase • CONSUMABLES

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Child items and

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