Finding & Evaluating Stuff

Graham Turnbull
GT -12 April 2010

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Scran

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GT -12 April 2010

General
‡ A charity set up by National Collections to present an online learning resource base with 360,000 images, movies and sounds from museums, galleries, archives and the media. Already structured to feed into Glow with SRU/SRW and Shibboleth active. Supports thousands of learning packs with tools to build, edit, store, share and publish material.

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Figures

360,000 Records 60 million words 3,650 Subscriber Institutions 13.6 million hits per month 3.3 million page views Fully dynamic website CSS controlled ‡ MySQL, PHP ‡ OAI, Z39.50, SRU/SRW, XML ‡ ‡ ‡ ‡ ‡ ‡
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My Role
‡ Teacher / Head of Department ‡ Director of Operations, SCET ‡ Head of Publications, Scran
‡ Acquiring assets

‡ Head of Education & Editorial
‡ Providing assets into education

‡ Head of Service
‡ Chief bottle washer

‡ SCRAN merged into RCAHMS ‡ Head of Enterprises, RCAHMS

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An Open Secret
Finding Images Takes Time: there is no magic wand there are approaches & issues Evaluation of Suitability: Personal - your purpose Contextual Provision of Images Online: is for everyone education is not served on a plate

Purposes

‡ What are you going to use stuff for?
‡ Important to match against permissions

‡ What type of stuff are you seeking?
‡ Illustrative, factual, teaching point, exemplary etc

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Purposes
‡ What are you going to use stuff for? ‡ What type of stuff are you seeking? ‡ Your context is your issue

‡ Important to match against permissions

‡ Illustrative, factual, teaching point, exemplary

‡ Generalise out to develop your search criteria ‡ Searching on curriculum terms is problematic ‡ The rest of the world labels simply

‡ How will you employ the images

‡ The method is part of your teaching

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Purpose - worksheets, reports

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Purpose: coursework

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Purpose: intranet course

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Purpose: online course

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Purpose: interactive

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Finding: Where
‡ Google ‡ Ok but issues include specifity; resolution and rights ‡ Dark Data ‡ Aggregators like Europeana, Scran ‡ Usually themed - Europeana is on culture, Scran is Scottish ‡ How cultural or scottish is a picture of an Elephant?

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Finding: Where
‡ Google ‡ Ok but issues include specifity; resolution and rights ‡ Dark Data ‡ Aggregators like Europeana, Scran ‡ Usually themed - Europeana - culture; Scran - Scottish ‡ How cultural or Scottish is a picture of an Elephant? ‡ Curriculum Services ‡ Usually a more limited set ‡ Cross referred to the curriculum; Often in packs ‡ 80/20 rule re aggregation ‡ Can you disaggregate? ‡ Image Services ‡ Flickr, Getty, Alamy ‡ Rights, Royalty free does not mean free
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Finding: How
‡ ‡ ‡ ‡ ‡ Don't include the words pictures or images in your search. Watch your Spelling: Mary Queen of Scots Go Outside your domain: When Gran was a Girl Singular, Plural: eg. tuba gets more results than tubas. Spelling: eg. World War II instead of World War Two, or medieval / mediaeval. Wildcarding: Use an asterisk, eg. Egypt* finds Egypt, Egyptians, etc. Inverted commas to find an exact phrase, eg. "World War I".

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Finding: How
‡ ‡ Alternatives: You are interested in caving. A search for speleology finds no results, but a search for potholing finds 3 records. Think of alternative terms. You need pictures of Laurel and Hardy. Searching for Laurel finds 301 records, mostly featuring laurel wreaths; searching for Stan Laurel finds 14 records featuring Stan Laurel. Be more specific if necessary. You're looking for a famous painting. Searching for painting of Christ looking down from the cross by Dali gives no results, but searching for Dali brings back 19 results, including the painting you wanted. Choose a keyword instead of a description. You want to find a pictures of tricycles. Searching for tricycles produces 28 results, mainly of pictures of more than one trike; searching for tricycle produces 64 more pictures. Use singular and/or plural keywords.

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Finding: How
‡ ‡ ‡ ‡ Searches don¶t recognise and, to etc Keep to nouns Don¶t be too clever: Woman Bed Viking Clothes rather than Vikings

‡ Use Boolean: AND, OR, NOT
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QuickTimeΠand a TIFF (Uncompressed) decompressor are needed to see this picture.

Putting Purpose & Finding Together

General
‡ Scran is a charity and online learning resource base with 360,000 images, movies and sounds from museums, galleries, archives and the media. We support thousands of learning packs with tools to build, edit, store, share and publish material. And there is access to Scribble - a social network

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Figures

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347,400 Records 60 million words 3,650 Subscriber Institutions 3,000+ at home users Partners with over 350 institutions and individuals

‡ 13.6 million hits per month ‡ 3.3 million page views
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Decent Sites
‡ User doesn¶t understand separate searches
± Relate to user requirements ± Mix the fielded and full text retrieval systems ± Interpret and front load

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User wants to have learning and teaching wrapper
± To meet an established need ± To browse for own interest level

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Need for Instant ³Fix´ to package
± ± ± ± ± Edit this now irregardless of media type Make it this shape for me Let me have it locally Let me do it now Remember 80% Rule

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User flow
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User flow
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User flow
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User flow
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User flow
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User flow
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User flow
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Toolbar - Maps, Create, Share

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Create

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Albums & Slides

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Expectations
Arrive Browse Use Service Meet your goal

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Role
Clarity Unambiguity Flow Meet your goal

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Role
Clarity Unambiguity Flow Meet your goal

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Role
Clarity Unambiguity Flow Meet your goal

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Role
Clarity Unambiguity Flow Meet your goal

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Issues
‡ Be Clear About Your Scope of Use
‡ Don¶t pretend or conceal

‡ Are the Permissions Clear?
± Attribution: ©Hulton Getty. Licensor www.scran.ac.uk. ± You may: copy, display, store and make derivative works [eg documents] solely for licensed personal use at home or solely for licensed educational institution use by staff and students on a secure intranet. ± Under these conditions: Display Attribution, No Commercial Use or Sale, No Public Distribution [eg by hand, email, web]

‡ Don¶t Imply Terms, Know them
‡ Personal Use means for you, not a class set

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Issues 2

‡ Teachers only use pre-prepared stuff ‡ An Old Canard ‡ Teachers Edit all the time ‡ Teachers work Just in Time ‡ Look for Just in Time solutions ‡ Do You Keep it simple, stupid ‡ Do They Keep it simple, stupid

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Educator Questions Can you?
‡ ‡ ‡ ‡ ‡ ‡ Download stuff without reference to owner every time Make Class copies Put on Intranet Project in Classroom Burn on DVD or CD-ROM Share with colleague

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Summary
‡ ‡ ‡ Finding Stuff is no longer enough Doing Things with Stuff Counts Do plan what you want ‡ In terms of content ‡ In terms of what you expect to do with your stuff Do search with appropriate terms Do pay attention to terms ‡ Is it theirs; how does it become yours ‡ Know the limits; don¶t imply rights Do try to formulate contacts sensibly ‡ Automated systems means they are for you to use ‡ Such services get 100s of emails asking for someone to do the research ‡ Don¶t ask if you need an aerial for the internet.
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