COMPETENCY MAPPING

PINTU SINGH
PRATIK DADHE
PRIYANKA KURKUTE
PURVASHI PAHUJA

CONTENTS









COMPETENCY?
COMPONENTS OF COMPETENCY
CLASSIFICATION OF COMPETENCY
COMPETENCY MAPPING
PROCESS OF COMPETENCY MAPPING
NEED FOR COMPETENCY MAPPING
AREAS OF IMPLEMENTATION
ADVANTAGES
DISADVANTAGES
CONCLUSION

WHAT IS COMPETENCY?

• It’s an underlying characteristic of a person which
enables him /her to deliver superior performance in a
given job, role or a situation.
• Competencies are personal characteristics
contribute to effective managerial performance.

that

COMPONENTS OF COMPETENCY

It comprises of many factors like memory. numerical ability. • SKILL.represents intelligent application of knowledge. and tools. experience. .COMPONENTS OF COMPETENCY • KNOWLEDGE. linguistic ability.refers to the information a person possesses about specific areas.

events. groups. • They are normally conceptualized as positive or negative.Attitudes are predispositions to other individuals. objects. etc. • Attitudes decide our approach or avoidance behaviour. .COMPONENTS OF COMPETENCY • ATTITUDE. issues. situations.

. characteristics of people. trait and motive competencies are more hidden “deeper” and central to personality. • But attitude.COMPONENTS OF COMPETENCY • Knowledge and skills tend to be visible and relatively surface.

WHO IDENTIFIES COMPETENCIES? Competencies can be identified by one of more of the following category of people: • Experts • HR Specialists • Job analysts • Psychologists .

• These behaviours are demonstrated by excellent performers on-the-job much more consistently than average or poor performers. .BEHAVIOUR INDICATORS • A Competency is described in terms of key behaviours that enables recognition of that competency at the work place.

. • Shows willingness to experiment with new things. • Ask questions when not sure of what the problem is or to gain more information.Some key behaviour indicators in an employee • Independently researches for information and solutions to issues. • Ability to know what needs to be done or find out and take steps to get it done. • Develops a list of decision making guidelines to help arrive at logical solutions.

problem solving is a competency that exists in every individual but in varying degrees.CLASSIFICATION OF COMPETENCY • BASIC COMPETENCIES . . For example. only their degree of existence differs. • ORGANISATIONAL COMPETENCIES – competencies in an organisation.Basic competencies are inherent in all individuals.

. Motivational Competencies: determine the level of motivation in an individual. 4.TYPES OF BASIC COMPETENCIES 1. Emotional Competencies: determine an individual's emotional quotient. 2. 3. Social Competencies: determine the level of social ability in a person.Intellectual Competencies: determine the intellectual ability of a person.

MANAGERIAL COMPETENCIES 3. FUNCTIONAL COMPETENCIES .TYPES OF ORGANISATIONAL COMPETENCIES 1. GENERIC COMPETENCIES 2.

etc. linguistic. regardless of their function or level. processing tools. program execution. . • Communication.GENERIC COMPETENCIES • Competencies which are considered essential for all staff.

Leadership.MANAGERIAL COMPETENCIES • Competencies which are considered essential for staff with managerial or supervisory responsibility in any service or program. Analytical Skills. Developing and supporting subordinates for effectiveness. Organizing Skills. Delegation. Decision Making. Execution Skills. . • Customer Orientation. Planning Skills.

TECHNICAL COMPETENCIES • Specific competencies which are considered essential to perform any job in the organization within a defined technical or functional area of work. • Example is business technical skills. business skills. . awareness.

and decisionmaking. and strengths of the individual in areas like team structure. leadership.emotional intelligence or emotional quotient (EQ). • It examines two areas . . as part of an organization.WHAT IS COMPETENCY MAPPING? • A process through which one assesses and determines one's strengths as an individual worker and in some cases.

WHAT IS COMPETENCY MAPPING? • Competency mapping not only acts as a useful tool for the organisation but also aids an individual's competency. • Large organizations use competency mapping to analyze the combination of strengths in different workers to produce the most effective teams and the highest quality work. .

• Good managers are generally aware about different qualities a person must possess to do a job effectively.WHAT IS COMPETENCY MAPPING? • It has been a general observation that hard work. sincerity. and they make use of their knowledge to select and train their subordinates. knowledge. . intelligence alone does not make a person a star performer in his/her profession.

WHAT IS COMPETENCY MAPPING? • Organisational psychologists have refined this understanding and converted it into a structural and formal process called Competency Mapping.  development of the employed person in doing the assigned job effectively. . • It is one of the most powerful tools: aiding the improvement for the HR professionals in finding the right employee for a job.

skills. • It is used to identify key attributes (knowledge. .PROCESS OF COMPETENCY MAPPING • Competency Mapping process is designed to consistently measure and assess individual and group performance as it relates to the expectations of the organization and its customers. and behavior attributes) that are required to perform effectively in a job or an identified process.

PROCESS OF COMPETENCY MAPPING • Competency Mapping juxtaposes two sets of data: 1. Based on organizational workflow and processes. . Based on individual and group performance capabilities. 2.

. LAYING DOWN OF OBJECTIVES:   To establish a Competency Model to create a benchmark for all the employees in the organization and will help in performing all HR functions more efficiently. To map the competencies of the existing employees and understand where they fall low or average in comparison to the competencies essential for their job.METHODOLOGY OF COMPETENCY MAPPING 1.

Action and Results). . Task.finds out which competencies are required for each job/role and their order of importance to each profile.METHODOLOGY OF COMPETENCY MAPPING 2. Behavioural Event Interview.PREPARATION OF ROLE PROFILE QUESTIONNAIRE: 2 tools are used.a set of open ended questions to find out the STAR’s (Situation. Rank order rating.

.  Responses are collected from the employees by one on one interaction. ANALYSIS: Based on the ratings provided by each employee to the different competencies. 4.  Opportunity Algorithm is used to map the current competencies of the employees in relation to the competencies rated by the employees in question. COLLECTION OF RESPONSES: Employees are asked to fill up the questionnaire.METHODOLOGY OF COMPETENCY MAPPING 3.  Highest rated competencies form the critical competencies in the Competency model and the others follow in the other categories.

. the Competency Model and the Competency Scorecard for each employee can be established. FINDINGS: With the help of the Opportunity Algorithm and the ratings provided by the employees.METHODOLOGY OF COMPETENCY MAPPING 5.

PROCESS OF COMPETENCY MAPPING Preparation of Questionnaire Collection of Responses Analysis Findings .

• Need for ensuring that competent people are available for performing various critical roles. • Downsizing adds to the consequent need to get a lot of things done with fewer people and thus reduce manpower costs and pass on the advantage to the customer. .NEED FOR COMPETENCY MAPPING • Increased cost of manpower.

• Recognition of the strategic advantage given by employee competencies in building the core competencies of the organization. customers and markets. systems and processes can all be set right or managed effectively if we have the right kind of human resources. .NEED FOR COMPETENCY MAPPING • Recognition that technology. finances.

NEED FOR COMPETENCY MAPPING .

AREAS OF IMPLEMENTATION .

• Career and succession planning – assessing employees potential to take on new challenges. . identify gaps in terms of the competencies for that role and the competencies of the person doing that role to diagnose the training and development needs. matching the competency profile of an individual to the set of competencies required for excellence within a profession.AREAS OF IMPLEMENTATION • Recruitment and selection • Training and Development – determine competencies for a particular position.

.AREAS OF IMPLEMENTATION • Rewards and Recognition: One way of improving employee performance is by recognizing and rewarding effort.e. Link to development of the individual and not just rewards. • Performance Management System: Focus on “HOW” of performance and not on “WHAT” of performance i. not on results but how the results are achieved. – To motivate employees to maintain and enhance their skills and competencies regularly. – To attract more competent than average employees. Competency pay is the best way to do so.

– Increase in effectiveness of training and professional development programs. .ADVANTAGES OF COMPETENCY MAPPING • For the company – Improved job satisfaction. – Provides a common understanding of scope and requirements of a specific role. better employee retention.

.ADVANTAGES OF COMPETENCY MAPPING • For the company – Help companies “raise the bar” of performance expectations. – Help teams and individuals align their behaviors with key organizational strategies.

ADVANTAGES OF COMPETENCY MAPPING • For Managers – Identify performance criteria to improve the accuracy and ease of the selection process. – Easier communication of performance expectations. .

ADVANTAGES OF COMPETENCY MAPPING • For employees – Provide a more specific and objective assessment of their strengths and the tools required to enhance their skills. – Helps each understand how to achieve expectations. . – Enhances clarity on career related issues.

there may be no room for an individual to work in a field that would best make use of his or her competencies. then it can be of little short-term benefit and may actually result in greater unhappiness on the part of individual employees. Especially when conducted by an organization. 2. If the company does not respond to competency mapping by reorganizing its employees.DISADVANTAGES OF COMPETENCY MAPPING 1. .

They can become out of date very quickly due to the fast pace of change in organizations and it can therefore be expensive and time consuming to keep them up-to-date. there is a risk that it will favor employees who are good in theory but not in practice and will fail to achieve the results that make a business successful.DISADVANTAGES OF COMPETENCY MAPPING 3. If too much emphasis is placed on 'inputs' at the expense of 'outputs'. . 4.

.CONCLUSION • It’s a process of identifying key competencies for an organization and a job and incorporating those competencies throughout the various processes (i. recruitment) of the organization. training. job evaluation.e. • Competent employees have become need of the hour in every organization and it is now essential that they undertake competency mapping.

2009.com).com).indianmba. assessed at 9 pm on 1st june.REFERENCES • Vani Venugopal “Competency Mapping-an overview” 20th july.2011. . • “Steps of Competency mapping”.citehr.2011. available at (www. available at (www. assessed at 8 pm on 1st june.