PRESENTATION

ON
HUMAN RESOURCE
MANAGEMENT
SYSTEM

FARUQUE AHMED MBA

 AGENDA
OBJECTIVES
WHAT IS HUMAN RESOURCE MANAGEMENT
FUNCTIONS OF HRM
DEFINITION OF HRM SYSTEM
NEED OF AUTOMATED HRMS
WHAT IS SOFTWARE ALL ABOUT
EXAMPLES OF HRMS
USE AS A BUSINESS MANAGER
ADVANTAGES
DISADVANTAGES
CONCLUSION
 OBJECTIVES
The objective of this presentation is to provide the
information about HRMS as :
The functions of Human Resource departments are
generally administrative and common to all
organizations.
The main objective of Human Resource Management
is to reduce the manual workload of these
administrative activities.
To improve the productivity and efficiency of the
Human capital of the Organization.
Track and Manage Your Most Valuable Asset - Your
Employees.
 What is Human Resource
Management ?
Human resource management (HRM) is the
strategic and systematic approach to the
management of an organization's most valued
assets - the people working there. HRM means
employing people, developing their resources,
utilizing, maintaining and compensating their
services in tune with the job and
organizational requirement.
 FUNCTION OF HRM
HRM function includes a variety of activities such as:
Deciding what staff needs.
Recruiting and training the best employees.
Managing your approach to employee benefits and
compensation.
Managing employee records and personnel
performance.
Mostly to manage the paperwork around hiring and
paying people.
WHAT IS hrms ?

“ HUMAN RESURCE MANAGEMENT

SYSTEM REFERS TO THE SYSTEM AND
PROCESS AT THE INTERSECTION
BETWEEN HUMAN RESOURCE AND
INFORMATION TECHNOLOGY”
 WHY DO WE NEED OF
AUTOMATED HRMS

Because all the functions are maintained

manually that’s why following problems arise:
Service records and payroll details are maintained in
papers and are decentralized.
Information about these employees has to be culled
out from these Service registers and needs
consolidation.
Decision making is time consuming.
There is no uniformity in payroll generation.
Gives scope to errors and fraud.
No proper security to the data.
WHAT IS SOFTWARE ALL ABOUT

The Human Resource Management

System (HRMS) is a software or online
solution for the data entry, data tracking,
and data information needs of the Human
Resources, payroll management and
accounting functions within a business.
 WHAT IS SOFTWARE ALL ABOUT

Recruiting
Management

Work Time
Primary Payroll
Management
HRMS Management

Performance Record
Management
 EXAMPLES
Payroll Module
The Payroll module automates the pay
process by gathering data on employee
time and attendance, calculating various
deductions and taxes, and generating
periodic paybills and annexure reports. In
Government the paybill is then submitted
Treasury for payment.
Application Technical Details

Windows2003
Database Oracle 10g
Crystal reports
HTML reports
Reports available in Excel
formats
SYSTEM ARCHITECTURE
 WHO IS USING THIS ?
Telecom
Engineering, Process Control
Banking, Finance and Insurance (BFSI)
Infrastructure, Construction
Automotive
Textile
Overseas Placements.
SPECIALY GOVT OF KARNATAKA
 SALIENT FEATURES
• Only State in the Country to have implemented the
total HRMS.

• All category of officers/employees and different pay

scales like State, Central, Judicial are drawing salary
from a centralized single platform.

• Maintains HRMS database for 500,000+ employees

spread across 29 districts and 176 talukas of State
of
Karnataka.
USE AS A BUSINESS MANAGER

Management of all employee information.

Reporting and analysis of employee information.
Company-related documents such as employee
handbooks, emergency evacuation procedures, and
safety guidelines.
Benefits administration including enrollment, status
changes, and personal information updating.
Complete integration with payroll and other
company financial software and accounting systems.
Applicant and resume management.
 ADVANTAGES OF HUMAN
RESOURCE MANAGEMENT SYSTEM

Error free generation of pay bill for all

employees.
Easy and fast access to information for
decision making .
Improves productivity and efficiency for
day to day management.
Better management of human resource.
Faster Generation of report.
Easy pension settlement.
DISADVANTAGES OF HUMAN RESOURCE
MANAGEMENT SYSTEM

Manager may misuse HRMS as he can change

some data at any time.
Due to availability of data to every
authorized user any user can obtain nonrelated
data for misuse or to disclose to others, or for
committing frauds.
This software is so sensitive that it can not
accept single alphabet mistake. So it needs
correct data entry.
 CONCLUSION

Though there are some reports of misuse of

HRMS , it is accepted by HR departments of
mostly Organizations.
It is proved that HRMS is FASTER ,
ACCURATE and RELIABLE to maintain the
“HUMAN CAPITAL” of an Organization.
THANK YOU !