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Introduction to PowerPoint

This is an overview to introduce you to


some PowerPoint basics.
It will take 5-10 minutes.
Navigate using the buttons to the left.
Exit

Wherever you see this button


there is a link to PowerPoint Help that
will give you detailed instructions for
PPT
the feature being discussed.

Introduction to PowerPoint
Table of Contents
1

Get to know PowerPoint


Create your first presentation

Customize your first presentation

Present your first presentation

Exit

Where to get more help and tips

Get to know PowerPoint


PowerPoint Basics
Each page in a presentation is called a
slide.
You can have as many slides in your
presentation as you need.

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Get to Know PowerPoint


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Get to know PowerPoint


What can you create?
On screen presentations
Web pages for web use
Color and B&W overheads
Color and B&W paper
printouts
35 mm slides
Audience handouts
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Get to Know PowerPoint


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Speaker notes

Get to know PowerPoint


Views
Views are ways of looking
at and working on your
presentation.
There are different views to
work in
Normal View
Slide Sorter View
Slide Show View

Exit

View
Buttons

Move between views by


clicking on the View
buttons in the lower left
part of the PowerPoint
window.
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Get to Know PowerPoint


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Get to know PowerPoint


Views: Normal View. . . 3 views in 1
The text outline of your
presentation is in the left
pane.
Click here to learn more
about the Outline Pane.

The current slide with all


your graphics and objects
is in the right pane.
Click here to learn more
about the Slide Pane.
Exit

Notes appear in the small


pane below the Slide Pane.
Outline
Pane
1

Slide
Pane

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Get to Know PowerPoint


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Notes
Pane

Get to know PowerPoint


Views: Slide Sorter View

Exit

Get to Know PowerPoint


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Click the Slide Sorter View


button to move to the Slide
Sorter View.
This view shows small
thumbnail pictures of all the
slides in your presentation.
Select one or more slides
and rearrange by dragging
and dropping to the desired
location.
Slide Sorter View
button

Get to know PowerPoint


Views: Slide Show View

Exit

Get to Know PowerPoint


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Slide Show View is being used right now to view this


presentation
Use Slide Show View to preview and rehearse your
presentation and to show your presentation
electronically to an audience.
Your presentation will run full screen with all
animations and transitions.
Advance to the next slide with a mouse click, or
move forward and backward using the cursor keys.

Get to know PowerPoint


Summary
You can create electronic slide shows, web pages,
overheads, speaker notes and audience handouts
with PowerPoint.
Your presentation is made up of multiple slides all in
a single file.
Views provide different ways to view and work on
your presentation.
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Get to Know PowerPoint


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Create your first presentation


Contents
1

2
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Create Your First Presentation


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Click here if you youre not sure what


to say or how to organize your first
presentation. Learn how to start
using the AutoContent Wizard.
Click here if you know what you want
to say. Learn how to start your
presentation from scratch.

Create your first presentation


AutoContent Wizard

Exit

Select AutoContent Wizard


when you run PowerPoint
for the first time
The AutoContent Wizard
creates a presentation with
a title slide and several
additional topic slides.
It provides suggested
content and organization
for your presentation.

Create Your First Presentation


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Select the
AutoContent
Wizard

Create your first presentation


AutoContent Wizard

Exit

Follow the step-by-step


instructions in the
Wizard.
When you finish, the
AutoContent Wizard
creates a presentation
with a title slide and
several additional topic
slides.

Create Your First Presentation


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1
2

3
4

Market Summary
Market Past, Present & Future
Market Summary
Review changes in market
Market players,
Past, Present &
share, leadership,
Future
market shifts, costs,
Review changes in market
pricing, competition
share, leadership, players,
shifts, costs, pricing,
Product Definition market
competition
Describe product/service
being marketed
Click to add notes

Create your first presentation


AutoContent Wizard
Select the suggested
text and replace it with
your own words.
Use the scroll bar to
advance to the next
slide.

Exit

Create Your First Presentation


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1
2

3
4

Market Summary
Market Past,
Present & Future
Background
Market
Summary
Review changes in market
share,
leadership,
players,
Market
Past, Present
&
market
shifts, costs,
Future
Review
changes in market
pricing,
competition
share, leadership, players,
Product Definition
market shifts, costs, pricing,
competition
Describe product/service
being marketed
Click to add notes

Create your first presentation


AutoContent summary
Use the AutoContent Wizard to create a new
presentation if you dont know how to get started.
Replace the suggested text with your own words.

Exit

Create Your First Presentation


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Create your first presentation


Start from scratch

Exit

Choose Design
Template from the
PowerPoint startup
dialog to pick the look
for your presentation.
Click on different
designs to preview
them in the preview
window until you find
the one you would like.

Create Your First Presentation


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Select Design
Template

Create your first presentation


Start from scratch

Exit

Next, pick a layout.


PowerPoints
AutoLayouts take care
of alignment and
placement of text and
objects on the slide
Choose an AutoLayout
that best matches the
information you want to
put on the new slide.

Create Your First Presentation


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PowerPoints
AutoLayouts

Scroll to see more


AutoLayouts

Create your first presentation


Start from scratch
Follow the on-screen
instructions to click and
type your text into the
placeholders on the slides

Title
Placeholder

Click to add title


Click to add text

Bullets appear automatically


Tab to indent (we call it
demote)
Bulleted
Text
Placeholder
Exit

Select New Slide from the


Insert Menu.

Create Your First Presentation


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View

Insert

Format
New Slide Ctrl+M

Insert New
Slide

Create your first presentation


Start from scratch summary
Pick a look for your presentation
Pick an AutoLayout that matches the information you
want to put on the new slide.
Type your title and text into the placeholders on the
slides
Add additional slides

Exit

Create Your First Presentation


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Customize your first presentation


Contents

Exit

Customize Your Presentation


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Heres what is discussed in this section:


Choose a new look
Add drawings and diagrams
Add charts
Add clip art
Add your logo or make changes to
every slide
Add pictures, tables, organization
charts, WordArt drawing objects, and
multimedia

Customize your first presentation


Choose a new look

Exit

Design Templates are


Select Apply Design
Template from the Format
professionally designed
Menu to preview and select a
looks that you can apply to
new design for your entire
your presentation at any
presentation. The content of
time.
your presentation does not
Each Design Template
change.
contains the master slides
which control elements like
background design, colors,
fonts, bullet styles and font
size.
The same

Customize Your Presentation


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presentation with 4
different Design
Templates applied

Customize your first presentation


Choose a new look
A color scheme is a set of 8 coordinated colors for titles, text
and graphics.
Each design template has several color schemes to choose from.
Select a new color scheme for some or all of the slides in your
presentation.

Exit

The same design


template with
different color
schemes applied.

Customize Your Presentation


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Customize your first presentation


Add a drawing or diagram
Use PowerPoint AutoShapes to create diagrams and
drawings.
Click on the shape and type. Text is automatically
attached to the shape.
Just
Exit

Customize Your Presentation


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click

and

type

Customize your first presentation


Add a chart
Insert a new slide and
select a layout with a chart.
Double click the chart
placeholder to create your
chart.
Replace the sample data
with your data.

Click outside the chart on


your slide to return to
PowerPoint.
Double click on your chart
to edit it again.

Exit

1
2
3
4
5

90 East
80 West
North
70
60
50
40
30
20

Customize Your Presentation


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10

A
20.4
42
30.6
45.9

B
27.4
38.6
46.9

C
90
34.6
45

D
20.4
31.6
43.9

Customize your first presentation


Add clip art
Click the Insert Clip Art button to access the clip art
collection.
Select from hundreds of images.
You can move and resize the clip art on your slide.
There are hundreds of clip art pictures on the
Microsoft Office CD and on the Web.

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Customize Your Presentation


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Customize your first presentation


Add your logo or change every slide
Use the Slide Master when you want to add or
change something on every slide.
Master slides hold the formatting information for the
title, text, bullets, and background items which
appear on every slide of your presentation.

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Customize Your Presentation


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Customize your first presentation


Add your logo or change every slide
On the View menu, choose Master, and then click
Slide Master. Insert your company logo on the Slide
Master where you would like it to appear.
Return to your slides when you are finished working on
the master.
And the
and
thelogo
logo

Add your logo


to the master...

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Click to edit Master title style

Click to edit Master text styles

Third level

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Customize Your Presentation


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Second level

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Customize your first presentation


Add other graphics
Add a lot of other objects to your slides

Pictures
Organization charts
Tables
WordArt drawing objects
Multimedia
Movies and sounds
Narration

Exit

Customize Your Presentation


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Customize your first presentation


Summary
Choose a new look for your presentation
Add drawings and diagrams, charts and clip art to
your slides.
Add your logo or make changes to every slide.
Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.

Exit

Customize Your Presentation


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Present your first presentation


Contents
Heres what is discussed in this section:
On-screen slide show
Color and black and white overheads
Handouts
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Speaker Notes
Publish on the Web

Present Your Presentation


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Present your first presentation


Slide Show

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Present Your Presentation


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Use the Slide Show View to preview and rehearse


your presentation and to show your presentation
electronically to an audience.
Build your bullet points one by one using
animation.
Animate diagrams and charts.
Add transition effects between slides.
Play sounds and movies.

Present your first presentation


Overheads and paper slides
Print in color, grayscale, or pure black and white
Black and white preview.
Preview what your black and white overheads and paper
copies will look like using the Grayscale Preview.
Color

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Present Your Presentation


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Grayscale

Present your first presentation


Handouts
Print handouts for your meeting attendees.
You can choose how many slides you would like to
print per page.

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Present Your Presentation


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Present your first presentation


Notes
Print your notes to refer to while you speak or to
provide additional detail about the slide content.
Preview how your notes pages will print from the
View menu.
Image of
slide

Exit

Present Your Presentation


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Notes

Present your first presentation


Publish on the Web
Save your presentation as HTML Web pages and
publish on the Web for others who missed your
presentation.
Your colleagues can view the Web presentation
using their Web browser.
Open the HTML files in PowerPoint to update or
change whenever you need to.
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Present Your Presentation


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Present your first presentation


Summary
Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
Print overheads in color or black and white
Create and print handouts for your audience
Use speaker notes to refer to while you speak
Publish your presentation on the Web
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Present Your Presentation


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Where to get more information


Use the Office Assistant to get Help.
The Office Assistant provides
guidelines for great presentations and
professional presenting, including
advice from Dale Carnegie Training.
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Extras
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The Microsoft Office Update web site


has up-to-date information and free
downloadable extras. On the Help
menu, click Office on the Web.

Tutorial Extras
Open this presentation in PowerPoint
and poke around to see what we did to
create it.
Look at the Notes pages for details on
how we created this presentation.
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Extras
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