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Welcome one and all

For the training programme on

By
R.CHANDRASEKARAN, DGM/Mech.
TECHNICAL SECTION
MINE-I&IA, NLC.

What is a project ?
Essentials

Should have a clearly defined objective


Should have a well defined time frame
Should have an allocated budget
Characteristics

It can be small
It can be very large
It can contain many smalls to make up the large

It has mile stones


It has activities
The activities and events follows a defined sequence

It consumes man hours


It consumes machine hours
It consumes materials
It consumes time

Project phases
Pre-project phases
Project phase
Post project phase

Pre- project phase

Project justification
Checking the basics availability
Feasibility report
Statutory clearances
Project appraisal
Project sanction

Project phase

Planning
Scheduling
Monitoring
Controlling

Inspection
Expediting
Reviewing and
Reporting

LIFE CYCLE OF THE PROJECT


The growth, maturity and decay phenomena
associated with a projects is called the life cycle of
the project.

Post project phase


Total review
Data bank of activities with regard to

Time taken for activity


Man hours consumed for activity
Materials consumed for activity
Machine hours consumed for activity

Suggestion for improvement


In specifications
For selection of a particular scheme / configuration
For adoption of a particular quality assurance plan

In materials
Selection based on need
Based on availability
Based on cost economy

In procedures
For shop inspection
For site inspection
For commissioning
For processing deviation

What is management ?
Generally a multi purpose organ that

manages the business


Manages the managers
Manages the workers
Manages the work

It controls
It expedites
It monitors
to achieve the organization's objective

But what is project management?

It is different from the other routine management


It requires special organizational skills
It is unique in its time
It requires co-ordination and integration across
multiple functional lines
It demands strong inter personnel and
communication skills
It requires understanding the psychology of human
behaviour

What do we manage in projects?

We manage men
We manage machineries
We manage materials
We manage money
We manage time

How do we manage projects?


by

Planning
Scheduling
monitoring
controlling

inspecting
expediting
Reviewing
Reporting

Planning
Preparation of a set of targets to
be achieved to attain the objective
of the project is what is called
planning
Planning steps

Scheduling
Scheduling is applied planning
Scheduling affixes the plan on to a
time frame
Scheduling allocates resources
Deciding calendar date for start and
finish of activities

Scheduling
Scheduling decides
The start and end time for activities
The sequence of activities
Scheduling
In a net work can show critical activities
Can help in computing the project end date
With scheduling
It is possible for judicious allocation of resources
so that critical activities are speeded up at the
delay of non critical activities

Monitoring
Monitoring is the major role of the
project manager
It means

Monitoring the progress


Monitoring the resources
Monitoring the constraints

Controlling
Controlling follows Planning and scheduling
What is not planned cannot be monitored
With out monitoring there cannot be any control
Monitoring is measuring deployment of
resources against their schedule
Controlling is regulating the deployment of
resources against variance

List of packages
To facilitate effective management
Large projects can be split up into
convenient packages
The grouping is normally into civil,
mechanical, electrical packages
Further classification of convenience
can also be done like A type, B type,
C Type and D Type
List of packages

Project cost
Direct cost
It includes materials cost
It includes machineries cost
It includes man-hour cost
The direct cost can be crashed with
deployment of additional resources

Project cost
Indirect cost

It includes overhead
It includes Supervision & establishment
It includes loss of profit
It also includes market loss in
competition etc
Indirect cost is assigned to the total duration
of the project

Cost breakup of Power plant

Preliminary investigation
Land and land development
Roads Bridges drainage
Rehabilitation charges
Civil mechanical electrical & Instruments
Taxes and duties
Consultancy fees

Tasks

Return

Tasks are work which consumes


time in the project
It should be an activity in itself
It should be small enough to
facilitate tracking
Tasks are the building blocks of
projects

Milestone
A milestone is simply a task with no
duration (zero days). These are used to
identify significant events in project.
Examples
Drum lifting
Boiler light-up
Synchronizing
Return

Project manager
Project management is not every managers cup of
tea
He should learn

Psychology
Human behaviour
Organizational behaviour
Inter personnel relations
Communication skills

Problems of Project
management
The project manager should foresee the events
The project manager should be a very good problem
solver
The project manager should be a human relations
expert
The project manager should have very good
communication skill
It is better if he has expert knowledge of his work
area