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Downstream New GL

Implementation
June 2016 – February 2017

Background
Currently PT. SMART is in the process of E2E Project road map, and
the target to implement is January 2017. As per direction from
management, E2E Project suppose to cover the End to End process
for all Upstream, Downstream and Corporate. Since the scope will
cover all line of business for the consolidation, we need to have the big
picture in company wide.
The latest hot topic are about Parallel Currency and New GL
implementation which suppose to be implemented before the E2E
implementation, as they will have a significant impact on data
preparation and data availibity. We also need to have a strategy on
how to minimize any kind of redudancy process during this data
preparation.

Objective
• To support E2E project with necessary information in
Budget Planning and Consolidation (BPC).
Requirements :
• New Enterprise Structure will follow the recommendation
of E2E project : Naming convention in system, New GL
& Trading Partner PCA.

Scope of Work
There are companies code that we cover in this project :
1.SMART Tbk DS [3300]
2.Sumber Indah Perkasa [4600]
3.Ivomas Tunggal [5200]
4.Binasawit Abadi Pratama [5300]
5.Buana Wiralestari Mas [5800]
6.Leidong West [6400]
7.Sinarmas Bio Energy [64]
8.Sinarmas Distribusi Nusantara [58]
9.Kreasi Mas Indah [1000] – Moved from other server
10.Oleokimia Sejahtera Mas [5500] – Moved from other server
11.SOCI Mas [5600] – Moved from other server
12.Victory Tropical Oil [193]
13.GAR Pakistan Pvt Ltd [504] – Moved from other server
14.Holland VTO B.V [512] – Moved from other server
15.Victory Oleo Holding Gmbh [516] – Moved from other server

Downstream Landscape (as is)
RPP

168
PRD
-

Gemini India
GAR India
VTO BV
GAR Pakistan

-

RCP

FDP

168 PRD

168 PRD

China Agri
China Food

-

DS
Indonesia
SDN
VTO USA

SOCI
OSM

PRD

PRD

PRD

-

SDP

GEP

DSP

-

GAI SG
GAI MY

-

KMI

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Downstream Landscape (to be)
RPP

RCP

pe
o
c
in S
t
o
N

pe
o
c
in S
t
o
N

168
PRD
-

Gemini India
GAR India

New
DS Indo

168 PRD

-

China Agri
China Food

Non
DS Indo

PRD

168 PRD

-

DS
Indonesia
SDN
KMI
SOCI
OSM

-

VTO BV
GAR
Pakistan
VTO USA

GEP

e
cop
S
in
Not
PRD

-

GAI SG
GAI MY

Project Governance

SAP Team

Project Milestones
Milestone Activities

Milestone Date

Preparation

30 May 2016 – 20 June 2016

Business Blueprint (Validation)

20 June – 29 July 2016

Realization

01 August 2016 – 30 October 2016

Final Preparation

31 October 2016 - 31 December 2016

Go Live Date

02 January 2017

Go Live Support

02 January – 28 February 2017

9

Key Activities Roadmap
Prep

Blueprint

Jun

Jul

Realization

Aug

Sept

Support

Final Preparation

Oct

Nov

Dec

15
Jun
2016

Jan

Feb

2 Jan
2017

DEV

QA

Client
Strategy

PRD

Kick-Off
BP

IAW : Impact Assessment
Workshop
BP : Blueprint
BP-C : Blueprint Confirmation
FS : Functional Specification
UT : Unit Test
SIT : System Integration Test
UAT : User Acceptance Test
TTT : Train the Trainer
EU : End User (Training)
MD : Master Data
SHA : Stakeholder Analysis

BP BP
BP Sign Off
Rev Final

Configuration
FS

ABAP Dev

UT
Extraction&Mi
gration Tools

SIT

Master
Data Prep

UAT
Trial

MD
MD
Review
Upload 1
Upload 2

KU
Train

EU Train

Go-Live Prep
SHA

CM Plan

Roles changes Create
Prep
ID

Autho
Test

Support

Deploy

Go /
Go-Live
No-Go

10

User Involvement
Prep

Blueprint

Jun

Jul

Realization

Aug

Sept

Support

Final Preparation

Oct

Nov

Dec

15
Jun
2016

Jan

Feb

2 Jan
2017

DEV

QA

Client
Strategy

PRD

Kick-Off
BP

BP
WS

IAW : Impact Assessment
Workshop
BP : Blueprint
BP-C : Blueprint Confirmation
FS : Functional Specification
UT : Unit Test
SIT : System Integration Test
UAT : User Acceptance Test
TTT : Train the Trainer
EU : End User (Training)
MD : Master Data
SHA : Stakeholder Analysis

BP
BP Sign Off
Final

Configuration
FS

ABAP Dev

UT
Extraction&Mi
gration Tools

SIT

Master
Data Prep

UAT
Trial

MD
MD
Review
Upload 1
Upload 2

KU
Train

EU Train

Go-Live Prep
SHA

CM Plan

Roles changes Create
Prep
ID

Autho
Test

Support

Deploy

Go /
Go-Live
No-Go

11

User Involvement





Workshop : July 18 – 29
Master Data Prep : Sep 19 -31
UAT: Oct 24 – Nov 11
KU Training : Nov 21 – Dec 2
MD Review-Cutover : Dec 19-31
Go Live : January 2 - 6

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Blueprint Process
Enterprise Structure

Blueprint and System
Review
(June 15 – June 30)

P
u
r
c
h
a
s
e
O
r
g
.

P
u
r
P
c
u
h
ra
c
s
h
e
a
s
G
e
r
p
G
r
2
p

Blueprint Workshop
(July 15-30)

Blueprint – Addendums
(Duration: August 1–5)

RICEF
(Migration, Enhancement moved
from other system)

D
i
v
D
i
is
v
i
D
io
i
s
n
iv
io
1
s
n
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o
2
n

a
C
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h
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a
e
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l
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e
1
l

P
l
a
n
t

3

S
t
o
S
r
ta
o
g
re
a
g
L
e
o
c
L
o
1
c
2

Key Data Structure changes
(Duration: August 1–5)
2

2

P
D

B

Migration & Development
Requirement (RICEF)
(Duration: August 1–5)

Blueprint
(Addendums and Data Structure
changes)

D
i
s
D
t
i
s
C
t
h

C
o
m
p
S
a
a
n
l
y
e
s
C
o
O
d
r
e
g

Blueprint Addendums
Finalized
(August 5-10)

Blueprint Confirmation with
BPO
(August 5-10)
Bu
Pro sines
Do cess s
cu
me
nt

Blueprint Finalization & Sign
Off
(August 10-12)

Change Management Plan
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What’s On What’s Off

No

Description

On/Off Remark

1

Trading Partner Profit Center On

2

Document Splitting

On

3

Functional Currency

On

4

Business Area

Off

5

Segment

Off

6

Parallel Ledger

Off

7

Profit center constant

Off

By Profit ctr

Enterprise Structure
Ops Con
No

Company code

CO Area

COA

As is

To be

As is

To be

As is

To be

1

SMART Tbk DS [3300]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

2

Sumber Indah Perkasa [4600]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

3

Ivomas Tunggal [5200]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

4

Binasawit Abadi Pratama [5300]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

5

Buana Wiralestari Mas [5800]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

6

Leidong West [6400]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

7

Sinarmas Bio Energy [64]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMA

8

SOCI Mas [5600]

ZSMD

ZSMD

ZSMO

ZSMO

ZSMA

ZSMA

9

Oleokimia Sejahtera Mas [5500]

ZSMD

ZSMD

ZSMA

ZSMO

ZSMA

ZSMA

10

Kreasi Mas Indah [1000] -> 57

ZSMD

ZSCP

ZSMA

ZSCP

ZSMA

ZSMA

11

Sinarmas Distribusi Nusantara [58]

ZSMD

ZSCP

ZSMA

ZSCP

ZSMA

ZSMA

12

GAR Pakistan Pvt Ltd [504]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMS

13

Victory Tropical Oil [193]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMS

14

Holland VTO B.V [512]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMS

15

Victory Oleo Holding Gmbh [516]

ZSMD

ZSMD

ZSMA

ZSMA

ZSMA

ZSMS

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Profit Center
Code : AYYY (4 digits)
A
: Business Division
YYY : running number

Profit Center Coding
Descriptions
C
Consumer Goods → Water, Beverages, Indonesia & India

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D

Distribution

E

Biodiesel Energy

F
H

Food (China Food), Noodle, Snack, Healthy Food
Downstream Office / Center

I

Rice Bran

L
M

Lauric
Palm

O

Oleochemicals

P
R

Trading Pack (Cooking Oil, Shortenings, Margarine, Specialty Fats)
Refinery / Manufacturing (Midstream)

S
U

Soybean
Sunflower

Z

Port, Storage and Shipping

Notes
KMI, SWT
SDN, RHQ China

d/h Branded
SMART, SOCI

16

Cost Center
Code : XXXXYYYZZZ (10 digits)
XXXX : Profit Center
YYY : Function & Manufacturing
ZZZ : Sub Function or Running number

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Changes (1)

DSI (7 companies)
•Profit Center & Cost Center
•Cross Profit Center posting
•Add characteristic COPA : location
SDN
•Controlling Area & Operating Concern
•Add characteristic COPA : account
•Allocation

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Changes (2)
SOCI
•Re-config
•Profit Center & Cost Center
OSM
•Re-config
•Controlling Area
•Profit Center & Cost Center
KMI
•Re-config
•Company code
•Chart of Account
•Controlling Area & Operating Concern
•Profit Center & Cost Center
•Material – Product Hierarchy
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Changes (3)
VTO US
•Re-config
•Chart of Account
•Cost Center
VTO Holland
•Chart of Account
•Cost Center
Victory Oleo Holding
•Chart of Account
•Cost Center
GAR Pakistan
•Chart of Account
•Cost Center
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