SIP Training - Day 1. For Participants

REGIONAL TRAINING OF TRAINERS FOR THE
ENHANCED SCHOOL IMPROVEMENT PLAN

AND SCHOOL REPORT CARD
OPENING CEREMONY
DEPARTMENT OF EDUCATION
National Anthem
Opening Prayer
INTRODUCTION OF
PARTICIPANTS
WELCOME REMARKS
EXPECTATION
SETTING
Instructions
1. On the metacards provided, as a
group, write your expectations on
the following areas:
Content
Facilitators
Self
Instructions
2. Post your metacard on the wall in
the appropriate area, as shown:
CONTENT
FACILITATORS
SELF
Summary of Expectations
CONTENT
Input summary of
expectations
SCHEDULE
FACILITATORS
Time on task
Punctuality
On time
Participant friendly
Flexible
Input summary of
expectations
SELF
Input summary of
expectations
10
Training Objectives
At the end of this Training of Trainers,
participants will be able to:
1. Train division facilitators/school on the

enhanced SIP process using the
principles of adult learning
2. Explain the enhanced SIP and SRC
11
Training Objectives
At the end of this training, participants will
be able to:
1. Facilitate the development of school

plans using the enhanced SIP process
2. Explain the enhanced SIP and SRC
12
INSERT MATRIX
13
Workshop Agreements
Everyone is
responsible
for the
success of
this workshop.
Be fully
present.
Everyones
input and
questions
should be
equally
valued.
Everyone
must be ON
TIME
throughout the
workshop.
Keep phones
and other
devices on
SILENT
MODE during
sessions.
Respect the
person
Discussions,
talking; dont
questions,
take part in
and critiques
side
will focus on
conversations.
ideas and
Listen & ask issues, not on
meaningful
people.
questions.
All are
expected to
participate in
& attend all
sessions. We
hope nobody
goes home
early.
Keep an open
mind and
listen
constructively.
Encourage
others,
respect
differences,
and work
together.
14
Break
15
ACTIVITY:
THE
PERFECT SCHOOL
16
Instructions
Image source: http://mahdischool.mihanblog.com
1. Think of your learners.

Recall the situation
wherein they were very
happy and were able to
absorb everything that
you were teaching.
Observe what you see in
your mind. (3 mins)
2. List down what makes a
happy environment thats
conducive to learning for
your learners- the
perfect school. As a
group, come up with a
consolidated list. (5 mins)
3. As a group, sketch the
perfect school based on
your list. (12 mins)
17
Instructions
4. Each group will be assigned a focus area
that you will use to evaluate the other groups
sketches.
GROUP 1:
Safety & Security: Region I
Health & Cleanliness: Region II
Learning Spaces: Region III
Recreation: Region IV-A
E
L
P
GROUP 3:
E
T
E
H
T
T
I
D
GROUP 2:
S
A
E
E
Safety & Security: Region VIII

Health & Cleanliness: Region IX
Learning Spaces: Region X
Recreation: Region XI
T
X
Safety & Security: Region IV-B

Health & Cleanliness: Region V
Learning Spaces: Region VI
Recreation: Region VII
GROUP 4:
Safety & Security: Region XII
Health & Cleanliness: NCR
Learning Spaces: CAR
Recreation: CARAGA
18
Instructions
Safety and
Security
Group
Health and
Cleanliness
Group
Recreation
Group
Learning
Spaces
Group
5. Exchange sketches
with the group next
to you, as shown.
6. Add features to the
other groups sketch
with your assignment
in mind by drawing
on their sketch. For
example, group 1 will
draw on group 4s
sketch. (3 mins)
19
Instructions
Safety and
Security
Group
Health and
Cleanliness
Group
Recreation
Group
Learning
Spaces
Group
7. Pass the sketch

to the next group.
8. Once your own
groups sketch
reaches your
group, post your
sketch on the
output wall.
20
SIP Mindset
Evidence-based
Innovative
Thinking
To always consider data

To be creative in looking
when making decisions
at and addressing
and implementing solutions
problems in school
Systems
Thinking
Continuous
To think about how
Improvement
each part interrelates
Learner-centered
To think in a way that
with other parts and
with the larger
system
To always remember
the why in everything
that we are doing
will bring about

school improvements
21
SIP Mindset
Evidence-based
Innovative
Thinking
To always consider data

when making decisions
at and addressing
and implementing solutions
problems in school
Systems
Thinking
Ex: Enrolment system
Continuous
Improvement
Learner-centered To think in a way that
To always remember
that we are doing
will bring about

school improvements
22
SIP Mindset
Evidence-based
Systems
Thinking
Ex: Listening to the

voice of the learners
Innovative
Thinking
at and addressing
problems in school
Continuous
Improvement
To always remember
that we are doing
will bring about

school improvements
23
SIP Mindset
Evidence-based
Systems
Thinking

Innovative
Thinking
Ex: Different solutions
for different contexts
Continuous
Improvement
To always remember
that we are doing
will bring about

school improvements
24
SIP Mindset
Evidence-based
Systems
Thinking

Innovative
Thinking
Continuous
Improvement
Learner-centered
To always remember
Ex: Habit of looking for
that we are doing ways to make things better
25
SIP Mindset
Evidence-based
Systems
Thinking

Innovative
Thinking
Continuous
Improvement
Learner-centered
Ex: Always go back
to whats best for the
Ex: Habit of looking for
learners
ways to make things better
26
RATIONALE & OVERVIEW
27
SBM and SIP

The SIP is an important element of SBM
Further devolves
governance of
education to schools
Empowers school
teams and personnel
Expands community
participation and
involvement
Makes delivery of
education services
more responsive,
efficient, and effective
Why the Changes?

It has been 6 years
since the SIP was
reviewed
To address the
challenges
experienced from the
past SIP
Official SIP Policy and Handbook

(DepEd Memo 386, s. 2009)
There is a need to
realign with DepEds
current thrusts
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
Harmonized Processes
Seamless integration of SIP,
SRC and other related
policies
Integrated Continuous
Improvement Principles and
Methodology
More learnercentered and
participatory
More
evidencebased
approach
2009 SIP
Enhanced SIP Process
A. Preparatory Work
A. Preparatory Activities
General Assembly
Forming the SPT
Gather and organize necessary data

Form the SPT
Convene the SPT for orientation, vision
sharing and scheduling
B. SPT Orientation and

Preparation for SIP
C. SIP Planning
B. Assess
Step 1. Collecting, organizing,

& analyzing school data
Step 2. Identifying Core Values &
formulating Vision & Mission
Step 3. Determining school
goals & objectives
Step 4. Formulating WFP & AIP
Step 5. Develop schools M&E
plan & structure
Step 6. Organizing for implementation
Step 7. Writing the SIP
Step 8. Communicating the plan
Step 9. Implementing the plan
33
Identify/Review PIAs
Analyze PIAs
Present the root cause to the SPT
C. Plan
Review general objectives & targets

Formulate solutions
Develop Project Designs
Write the SIP and prepare the AIP
D. Act
Test the solution/s

Roll out the solution/s
Check progress of AIP

Form the SPT
B. Assess
Analyze PIAs
Listen to the voice of the learners
Analyze school proceses
Select Area of Focus
Do root cause analysis
C. Plan

Formulate solutions
Integrated Policies
Child Protection Policy
D.O. No. 40 s. 2012
Early Registration
D.O. No. 1 s. 2015
Student-Led School
Watching and Hazard
Mapping
D.O. No. 23 s. 2015
Result-Based
Performance Management
System
D.O. No. 2 s. 2015
D. Act
Test and roll out the solution/s

SBM Assessment
Communicating with stakeholders
D.O. No. 83 s. 2012
34

Form the SPT
B. Assess
Analyze PIAs
Listen to the voice of the learners

Analyze school proceses
C. Plan

Formulate solutions
CI Tools
D. Act
Test the solution/s

Roll out the solution/s
35
36
37
38
39
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
Defined Guiding Principles

ItMore
is based on
standards.
2009 SIP
Enhanced SIP
It is learner-centered.
Anchored on the DepEd vision,
It is based on hard
mission, core values, strategies,
data.
and on Regional, Division, and
It is continuous.
school goals.
Evidence- and results-based, child It is logical and
and learner-centered.
iterative.
Requires systems thinking and a
It is inclusive and
mindset of continuous improvement
integrative.
Involves the active participation of
all education stakeholders in the
It is participatory.
school and community such as the
It is systematic.
school heads, teachers, parents,
It is systemic.
community leaders, and the
learners themselves, among others.
41
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
Continuous Improvement in
SIP Cycle
Three-year period that
follows the Assess, Plan,
and Act Phases
Emphasizes process of
learning and continuous
improvement
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
More Responsive PIA Rubric

2009 SIP Process
Relevance --- How relevant

is the problem to school
academic improvement?
Urgency --- If the problem
is not addressed
immediately, will it become
worse?
Growth potential --- If the
problem is not solved, will it
become worse?
Cost --- If we do not solve
the problem now, will it cost
more to solve later?
Strategic Importance the

number of other areas that
will benefit when the
improvement area is
addressed
Urgency the urgency or
need to improve the area as
soon as possible
Magnitude the number of
learners that will benefit
when the improvement area is
addressed
Feasibility the degree to
which the improvement area
is within the schools
mandate and control
45
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
More Comprehensive Templates

2009 SIP Process:
SIS Form
Part I: School Profile
Name of school
School ID
Municipality/City
Congressional District
Type of School
Part II: Performance

Indicators and other
Relevant Information
Enhanced SIP Process: SchoolCommunity Data Template
I. School Profile Data

II. Situation of Children/
Learners: Access In
and Out of School
III. Situation of Children/
Learners: Access
Attendance and Retention
IV. Situation of Children/
Learners: Quality In
and Out of School
47
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
More Effective Tools

Analyze PIAs
Listen to the voice of
the learners
Analyze school
proceses
49
What were Enhanced?

Processes
were
harmonized
More
responsive PIA
Rubric
Guiding
principles are
more defined
More
comprehensive
templates
SIP Cycle
emphasizes
continuous
improvement
More effective
tools
The Enhanced SIP

Same but tools for
planning are
enhanced
Easier to develop
and implement
More responsive to
the most urgent
needs of the school
The former SIP is

like your old
cellphone. It is still
working but you want
a superior product
Usec. Rivera, 2015
Raises the
awareness and
involvement of the
different
stakeholders
51
Perfection is not the target.

The target is CONTINUOUS
IMPROVEMENT.
Usec Rivera, 2015
52
Lunch
53
ENERGIZER:
Test Your
Observation
Skills
Watch the video.
Observe carefully.
54
PREPARATORY ACTIVITIES
55
Preparatory Activities Objectives
1.To gather information

on the situation of
children and learners
in terms of their access
to quality basic
education and the
situation of the school
in terms of governance
2. To begin the SIP

process by mobilizing
the SchoolCommunity Planning
Team (SPT)
56
STEP 1. Prepare for SIP

Development
1.1
Gather and organize

necessary data
1.2
Form the SPT
1.3
Convene the SPT for

orientation, vision
sharing, & scheduling
57
Tips on Data Gathering

GROUP THE DATA
Group the
data that will
come from
similar sources and
assign team for each
data source
ENGAGE EXPERTS
ORIENT YOUR TEAM
MAXIMIZE MEETINGS
Orient your team on what

data should be gathered
Maximize
school &
communitybased meetings to get
PRIMARY* and
SECONDARY**
data
CHECK WHATS
AVAILABLE
Check EBEIS, other
forms, and documents
ENSURE ACCURACY
DEVISE A SYSTEM
Important to have
Consolidate & organize
Gather specific data that
can come only from
evidence-based solutions
into the SCDT (Annex 1)
them
*Primary data data you gather on your own;
**Secondary data data you get from somewhere else (existing data)
58
Activity 1.1 Gather and Organize

Necessary Data
ANNEX 1A
Note:
Annex 1A is to help the School Head
and Team to organize data. It is a
container for all your existing data.
However, schools can gather and
organize data in their own way.
I. SCHOOL PROFILE DATA
II. ACCESS IN AND OUT OF SCHOOL
III. ACCESS ATTENDANCE & RETENTION
IV. QUALITY
59

Necessary Data
ANNEX 1A
GOVERNANCE
I. SCHOOL PROFILE DATA
II. ACCESS IN AND OUT OF SCHOOL
ACCESS
III. ACCESS ATTENDANCE & RETENTION
IV. QUALITY
QUALITY
ars
e
y
y3
r
e
v
e
Min
ANNEX 1B
CHILD MAPPING TOOL*
Does not
plan to move
anytime soon
Ethnolinguistic
identity (ex:
Ilokano,
Chavacano,
etc.)
Note: Do this together with your early registration

activities
61
ars
e
y
y3
r
e
v
e
Min
ANNEX 1B
CHILD MAPPING TOOL

WORK TOGETHER.
If you are planning to do child mapping
during early registration and there are other
schools in your barangay, work with them.
You can cover more ground
Easier to consolidate
Easier to share information between
schools and communities
Other reference: DO No. 1 s. 2015
62

Necessary Data
ANNEX 2A
CHILD-FRIENDLY
SCHOOL
SURVEY
63

Necessary Data
ANNEX 2B
CHILD
PROTECTION
POLICY
IMPLEMENTATION
CHECKLIST
64

Necessary Data
ANNEX 2C
STUDENT-LED SCHOOL WATCHING
AND HAZARD MAPPING
PROCEDURE
A. Organizing and preparing school watching
team
B. School watching and hazard mapping
65

Necessary Data
OUTPUT CHECK:
School Community Data Template (Annex 1A)
Child Mapping Tool (Annex 1B)
School Report Card (SRC)
Child-Friendly School Survey (Annex 2A)
Child Protection Policy Implementation Checklist
(Annex 2B)
School Watching Checklist and Hazard Map (Annex 2C)
66

Development
1.1
Gather and organize

necessary data
1.2
Form the SPT
1.3
Convene the SPT for

orientation, vision
67
Activity 1.2 Form the SPT
SCHOOL HEAD AS TEAM LEADER

Student Representative
Teacher Representative
Parent Representative
Barangay LGU Representative
Member of BDRRMC
Member of School Child

Protection Committee
* Please note that at least one of your members should

be a member of the School Governing Council (SGC).
68

The school head
members to its SPT.
may add
more
Non-Government Organization (NGO)

representatives
Alim/Ulama
Indigenous People (IP) representatives
Arabic Language and Islamic Values
Education (ALIVE) teacher
School alumni
Representatives from communities adjacent
to the one where your school is located
69

Gender balance should be considered in organizing the
SPT.
IP and Muslim representation should be considered.
An attendance of 50% plus 1 of the members is needed
for the SPT to reach quorum and conduct official
business
When a member needs to be absent from a meeting, s/he
may send a substitute who can speak for him/her (as
long as they have the same representation).
Note:
In cases where the teacher representative is also the School Head (such
as in small schools), additional seat may be given to parent
representatives
70
OUTPUT CHECK:
List of members for the SPT with their representations
71
Break
72
ENERGIZER:
The Boat is
Sinking
73
Instructions
1. Assign a specific occupation/ job for
each member of your team (1 minute).
Teacher
Housewife
Doctor
Carpenter
Actor
Make-up
Artist
Fisherman
Nurse
Instructions
1. For each group,
assign a team
leader.
2. Imagine that you are
on a boat. The boat
can only
accommodate 4
people. Otherwise,
the boat will
capsize.
Instructions
3. The role of the team
leader is to
determine who can
stay on the boat.
4. The team leader,
with inputs from the
members, will
choose the 5
members who will
survive. (4 minutes)

Development
1.1
Gather and organize

necessary data
1.2
Form the SPT
1.3
Convene the SPT for

orientation, vision
77
Activity 1.3 Convene the SPT for orientation,

vision sharing, and scheduling
AGENDA:
1. Orientation - SIP process
2. Vision Sharing
3. Scheduling
Before the meeting, you

should have:
A copy of the DepEd VisionMission, Core Values
Division goals/ targets
Schools strategic goals (if
available)
BE CREATIVE. Think of reflective

activities that will engage your SPT.
78
Tips in Facilitating Meetings

1. Make sure there is a clearly
stated objective or purpose
in the meeting and an
expectation of what the
outcomes and aligned
deliverables will be.
2. Ask someone to document
the meeting.
3. Recap the discussion and
restate any decisions.
4. Guide the group to discuss
what the next steps are.
79

1. Orientation of the SIP Process

Mandate of
DepEd on
SIP
SIP key
features and
principles
SIP development
& implementation
cycle & phases
Discuss why the SIP & AIP are important for the
school and the learners
80

2. Roles and Responsibilities

Discussion and agree on
the roles & responsibilities
of the SPT chair and
members
1. Ask a member to facilitate
2. Give everyone a chance to share their ideas
3. Facilitator will synthesize and let the SPT
comment/approve what has been discussed
81
ACTIVITY:
VISION SHARING
Note:
There is only one vision, mission, and core values
It is important to internalize this one VMV
82
Instructions
1. Calm yourself, close your eyes, take 3 breaths. (1
min)
2. Let go of everything else. Take 3 more breaths. (1
min)
3. On the next slide, you will see the DepEd vision.
Read it carefully and savour the words. (3
minutes)
4. Discuss in your group your answer to the questions
that will follow. (10 minutes)
5. Have someone from your group write the keywords
on strips of paper.
83
DEPED VISION
We dream of Filipinos
who passionately love
their country and whose
values and competencies
enable them to realize
their full potential and
contribute meaningfully
to building the nation.
What does this

mean for us?
What are our own
dreams for the
children of our
school?
How do our dreams
relate to DepEds
Vision?
84
DEPED VISION
As a learner-centered
public institution, the
Department of Education
continuously improves
itself to better serve its
stakeholders.
How do we
understand
learner-centered?
What does it mean
for us?
What does
continuously
improving mean for
us?
85
Instructions
5. On the next slide, you will see the DepEd
mission. Read it carefully and savour the
words. (3 minutes)
6. Discuss in your group your answer to the
questions that will follow. (10 minutes)
7. Have someone from your group write the
keywords on strips of paper.
86
DEPED
MISSION
To protect and promote the right of every
Filipino to quality, equitable, culture-based,

and complete basic education where:
Students learn in a child-friendly, gendersensitive, safe, and motivating
environment
Teachers facilitate learning and constantly
nurture every learner
Administrators and staff, as stewards of
the institution, ensure an enabling and
supportive environment for effective
learning to happen
Family, community, and other
stakeholders are actively engaged and
share responsibility for developing life-long
learners
What do these
words mean for
us?
How can we
contribute to this?
What is the role of
each one?
87
Instructions
5. On the next slide, you will see the DepEd
core values. Read it carefully and savour
the words. (1 min)
6. Discuss in your group your answer to the
questions that will follow. (10 minutes)
7. Have someone from your group write the
keywords on strips of paper.
8. Post all strips of paper around your
perfect school.
88
DEPED CORE VALUES

Maka-Diyos
Maka-tao
Makakalikasan
Makabansa
How do we understand these

core values?
What values do we possess that
support the core values?
How should we be (thoughts and
actions) so we can demonstrate
these core values?
How will these values help us
fulfill the vision and mission?
89
1.3 Convene the SPT for orientation,

Scheduling
ACTIVITIES
PREPARATORY ACTIVITIES
SCHEDULE
Suggested time frame for this phase is 1 month. Pls.
specify the dates.
Examples:
Securing the CBMS from the LGU
January 12
Organizing data using the School-Community Data January 28-30

Template
Suggested time frame for this phase is 2 months. Pls.
PHASE 1: ASSESS
specify the dates.
Examples:
Conduct Dyad, Triad, FGD or survey.
February 9
March 11-13
Suggested time frame for this phase is 1 month.
PHASE 2: PLAN
Examples:
Write the SIP
April 4-8
Brainstorm for solutions

PHASE 3: ACT
May 4
Time frame for this phase will depend on the projects
to be implemented and is spread out within the SY
Examples:
Start of pilot test on Grade 6 SARDOs in Section X
June-August (1st quarter)
Discuss preparations for roll out
September 3
90
1.3 Convene the SPT for orientation,

OUTPUT CHECK:
Documentation of vision sharing
List of SPT Roles and Responsibilities
SPT Timetable
91
Q&A
92

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REGIONAL TRAINING OF TRAINERS FOR THE

ENHANCED SCHOOL IMPROVEMENT PLAN

1. Train division facilitators/school on the

1. Facilitate the development of school

Image source: http://mahdischool.mihanblog.com

1. Think of your learners.

Safety & Security: Region VIII

Safety & Security: Region IV-B

7. Pass the sketch

To always consider data

will bring about

To always consider data

Ex: Enrolment system

will bring about

Ex: Listening to the

Ex: Enrolment system

will bring about

Ex: Listening to the

Ex: Enrolment system

will bring about

Ex: Listening to the

Ex: Enrolment system

Ex: Listening to the

Ex: Enrolment system

RATIONALE & OVERVIEW

SBM and SIP

Why the Changes?

Official SIP Policy and Handbook

What were Enhanced?

What were Enhanced?

Enhanced SIP Process

Gather and organize necessary data

B. SPT Orientation and

Step 1. Collecting, organizing,

Review general objectives & targets

Test the solution/s

Enhanced SIP Process

Review general objectives & targets

Test and roll out the solution/s

Enhanced SIP Process

Listen to the voice of the learners

Review general objectives & targets

Test the solution/s

What were Enhanced?

Defined Guiding Principles

What were Enhanced?

What were Enhanced?

More Responsive PIA Rubric

Enhanced SIP Process

Relevance --- How relevant

Strategic Importance the

What were Enhanced?

More Comprehensive Templates

Part I: School Profile

Part II: Performance

Enhanced SIP Process: SchoolCommunity Data Template

I. School Profile Data

What were Enhanced?

More Effective Tools

What were Enhanced?

The Enhanced SIP

The former SIP is

Perfection is not the target.