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Sales of Nonstock Item with Order Specific

Procurement
SAP Best Practices

The trader stays in charge for the complete delivery process  Fulfillment of customer’s requirements despite of material shortage Key Process Steps        Create Sales Order Convert Purchase Requisitions to Purchase Order Approval of Purchase Orders Post Goods Receipt Invoice Verification Delivery Processing and Goods Issue Billing © 2014 SAP SE or an SAP affiliate company. Benefits. and Key Process Steps Purpose  In this scenario a customer orders a material that is currently not in stock. Benefits  Handover of customer’s requirements directly to external supplier  Material is sent from external supplier to trader. The material is therefore procured from an external supplier. All rights reserved.Purpose. 2 .

All rights reserved.Required SAP Applications and Company Roles Required SAP Applications  Enhancement package 7 for SAP ERP 6.0 Company Roles        Sales Administrator Purchasing Manager Purchaser Billing Administrator Warehouse Clerk Accounts Payable Accountant Accounts Receivable Accountant © 2014 SAP SE or an SAP affiliate company. 3 .

Finally the invoice verification for the goods receipt is created. The delivery and the invoice follow from here. you will also check the customer’s credit level. a purchase requisition is generated. The material is therefore procured from an external supplier. © 2014 SAP SE or an SAP affiliate company.Detailed Process Description Sales of Non-stock Item with Order Specific Procurement In this scenario a customer orders a material that is currently not in stock. In the next step.  Toward the end of this process.  When creating the sales order.  The goods receipt is created on a customer’s special stock for the customer 100003. 4 . All rights reserved. Example:  The customer 100003 orders 100 PC of the material H14 at the sales organization 1000. the purchase requisition is converted into a purchase order for the supplier 300000.

AR = Accounts Receivables. 5 .Process Flow Diagram Delivery of Items to Trader’s Warehouse Credit Managemen t (108) Customer Request for Material Create Sales Order Quotation for Procurement (128) (Optional) Change Order Quantity Incoming Vendor Invoice Order Confirmation Credit Managemen t (108) Display List of Purchase Requisitions to be Assigned Billing Document Auto-generates a Requisition Convert Assigned Requisitions to Purchase Orders Approval of Purchase Orders Billing Administrator Purchasing Manager Sales Adminis-trator Customer Vendor Sales of Nonstock Item with Order specific Procurement Accounts Payable/ Receivable Accountant Warehouse Clerk Billing Delivery Due List Post Goods Issue Post Goods Receipt Print GR Slip Pick List AP –Outgoing Payment (158) COGS Vendor Invoice Receipt AR–Incoming Payment (157) AP = Accounts Payables. GR = Goods Receipt © 2014 SAP SE or an SAP affiliate company. COGS = Cost of Goods Sold. All rights reserved.

signifying a choice to be made by the end user. name. or form Does not correspond to a task step in a document. which affects the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario. Role band contains tasks common to that role. it is used to reflect a document generated by a task step. instead. this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document. The other process flow symbols in this table go into these rows. Lines represent different choices emerging from different parts of the diamond. this shape reflects data coming from an external source.Legend <Function> Symbol Description Usage Comments Band: Identifies a user role. or influence the course of events in the scenario. Symbol Budget Planning Manual Process Existing Version / Data System Pass/Fail Decision 6 . All rights reserved. instead. this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document. instead. put the scenario number. it is used to reflect a document generated by a task step. Existing Version / Data: This block covers data that feeds in from an external process Does not generally correspond to a task step in a document. instead it is used to reflect an automatic decision by the system that is made after a step has been executed. it is used to reflect a task that is manually performed. such as Accounts Payable Clerk or Sales Representative. such as unloading a truck in the warehouse. instead. this step does not have any incoming flow lines System Pass / Fail Decision: This block covers an automatic decision made by the software Does not generally correspond to a task step in the document. this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document. You have as many rows as required to cover all of the roles in the scenario. Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. report. Does not usually correspond to a task step in the document. instead. Line can also lead to documents involved in the process flow. and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point. Reflects a choice to be made after step execution © 2014 SAP SE or an SAP affiliate company. rather than a specific role. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part. This band can also identify an organization unit or group. External to SAP External Events: Contains events that start or end the scenario. Business Activity / Event Unit Process Process Reference SubProcess Reference Process Decision Diagram Connection Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document. put the scenario number and name here. or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Financial Actuals Process Reference: If the scenario references another scenario in total. Hardcopy / Document Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. it is used to reflect a document generated by a task step.

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