TRANSFERS

By TEAM CARNATION

The Team CARNATION

2

Content • What is a TRANSFER? • Benefits of Transfers • Objectives of Transfers • Annual Transfers • Transfers on Exigencies of Service • Transfers on Disciplinary Grounds • Mutual Transfers • Step towards Transfers implementation 3 .

What is TRANSFER ? • “A transfer is a change in the job of an employee without a change in responsibilities or remuneration” • Every Public Officer is subject to transfer • A Public Officer can be transferred only by  the Commission  an Authority with Delegated Power 4 .

Employer relationships • Improve Employee Satisfaction and Morale 5 .What are the Benefits of TRANSFER ? • Improve Employee Skills • Reduce Monotony and Boredom • Prepare Employee for challenging assignments in the future • Improve Employee.

Objectives of TRANSFER • Fill a vacancy in an institution • Meet the administrative needs of an institution • Promote the efficiency and productivity of the institution • Meet the needs of a disciplinary process • Implement a disciplinary order • Provide the officer with an opportunity to gain experience in a wider field • Provide the officer with an opportunity for professional development and improvement of his skills • Provide relief from personal difficulties experienced by the officer 6 .

4 Types of TRANSFERS i. Transfers done on exigencies of service iii. Transfers done annually ii. Transfers done on disciplinary grounds iv. Mutual transfers on requests made by officers 7 .

ANNUAL TRANSFERS Annual Transfer Committee Principles and Procedures on Annual Transfers Calling of Applications for Annual Transfers Issuing the Notice on Proposed Annual Transfers Annual Transfer Proposals Review Committee Issuing Annual Transfer Orders Implementation of Annual Transfer Orders 8 .

9 . ANNUAL TRANSFER COMMITTEES • Director General (Delegated Authority) constitutes an annual transfer committee before June 1st each year. • The authority with delegated power can be set up with in ministry or ministry when officer number exceed 25 or in special circumstance.ANNUAL TRANSFERS cont.

• Senior officer in-charge in establishment matters • A representative in trade union (which has at least 15% members of particular service) 10 . Composition of Annual Transfer Committee • Deputy head. in absence such post most senior assistant head.ANNUAL TRANSFERS cont.

11 . • Mutual transfers on requests made by officers. • Transfers on a disciplinary order or as required by a disciplinary process. • Transfers on exigencies of service.ANNUAL TRANSFERS cont. The instances shall not be come under transfer committee • Internal attachment in a government institution not involving change in station.

• The principal and procedure will made known when calling applications for annual transfers. 12 . PRINCIPALS & PROCEDURES ON ANNUAL TRANSFERS • The transfer committee constitute the principal and procedures relevant to the annual transfer with the consultation of his ministry/dept.ANNUAL TRANSFERS cont.

supplementary financial and other benefits and privileges in work station. • Personal matters related to a officer and the members of his family on which some relief may be provided without prejudice to the needs of duty. • Providing an opportunity for a Public Officer to improve his knowledge and skills in a wider field. The considerations on annual transfers by the committee • The period a Public Officer has served in a workstation. • Need for the smooth functioning of the Ministry or Department. 13 . • To prevent commission of irregularities by a public officer due to continuous service in the same work station or perform the same duty for a prolonged period.ANNUAL TRANSFERS cont. • Legitimate. • Geographical location of work stations and the consequent facilities or difficulties.

ANNUAL TRANSFERS cont. CALLING OF APPLICATIONS • The Authority with Delegated power may before 30th of June issue the notice calling for applications AND should be submitted on or before 31st of July. 14 . • Should take steps to hand over the annual transfer applications received before 10th of August.

• The Authority may take action to issue the notice on the proposed annual transfers prior to 15th of September after the recommendations of the committee.ANNUAL TRANSFERS cont. Provided however. ISSUING THE NOTICE ON PROPOSED ANNUAL TRANSFERS • The committee may submit its recommendations to the Authority before the 31st of August and shall record the reasons for its recommendations. the maximum period for such representation shall not exceed 14 days. 15 . • The notice shall contain the last date on or before which any representation should be made to the Authority with Delegated Power by any Public Officer who is aggrieved by the proposed transfer.

• The Review Committee may take steps to submit its written recommendations to the Authority with Delegated Power on or before 15th of October.ANNUAL TRANSFERS cont. • Annual transfer proposals review committee shall take into consideration the principles and procedures on annual transfers prepared by the Authority. • It shall be the responsibility of the annual transfer proposals review committee to indicate in their report the reasons for its recommendations. • A public officer shall take steps (Under 209) to appoint three senior Public Officers as members and to appoint the senior most Public Officer as the Chairman. 16 . ANNUAL TRANSFER PROPOSALS REVIEW COMMITTEE • The Authority shall appoint an annual transfer proposals review committee before 15th of September.

ANNUAL TRANSFERS cont. 17 . ISSUING ANNUAL TRANSFER ORDERS • Requires consideration on the proposals of the annual transfer committee and the recommendations of the annual transfer proposals review committee. • Transfers may be made effective from 01st January and shall be the responsibility of the Authority with Delegated Power to issue the annual transfer orders at least two months before the effective date.

due to administrative reasons. • It is found. that the retention of an officer in his present station is not suitable. 18 . • An officer is needed for service in another station or that particular officer himself is needed.TRANSFERS ON EXIGENCIES OF SERVICE REASONS • The services of an officer is no longer needed at his present station.

• The transfer cannot be deferred till the next annual transfers. • Need has actually arisen as specified in above reasons. • Before a Public Officer is transferred on exigencies of service. the Authority with Authorized Power shall personally satisfy himself/ herself. 19 .TRANSFERS ON EXIGENCIES OF SERVICE cont.

• Depending on the nature of the need for services that has arisen. 20 . • The Appointing Authority shall record in the relevant file clearly all the factors that caused the transfer of an officer on exigencies of service. The Appointing Authority shall convey the reasons to the officer concerned.TRANSFERS ON EXIGENCIES OF SERVICE cont. the Appointing Authority may transfer an officer at short notice.

the Appointing Authority may transfer a Public Officer on disciplinary grounds for the following three reasons: • Where a disciplinary order has been made with a transfer as punishment consequent upon a formal disciplinary inquiry held against the officer • Although the findings of a preliminary investigation do not warrant the interdiction of the Public Officer.TRANSFERS ON DISCIPLINARY GROUNDS Without prior notice. but require that he should not be allowed to serve in his present station 21 .

22 .TRANSFERS ON DISCIPLINARY GROUNDS cont. • Where it is found on matters revealed either before the beginning. or in the course of a investigation or on existing circumstances that the retention of a Public Officer in his post or station may obstruct the conduct of a preliminary investigation The Appointing Authority shall convey the reasons in writing to the officer.

3) Officers Transferred on Disciplinary Grounds. 2) Consent for the request by respective head of department /Institution. 4) Service Period of present station. 23 .MUTUAL TRANSFERS ON REQUEST Things to be considered on Mutual Transfers 1) Service & Grade or Post of the respective officers.

Performance Evaluation Report of the officer. IV. Report containing the details of all study courses. III. IX. Other important documents relating to the officer. Recommendation in respect of the period. Statement on Holiday Railway Warrants obtained by the officer. Updated Personal File with the updated History Sheet.STEPS TOWARDS TRANSFERS IMPLEMENTATION I. . 24 X. from the date of the officer’s last increment up to the date of implementation of the transfer. VI. Salary particulars of the officer. II. VII. workshops and various conferences attended by the officer. Leave particulars of the officer. VIII. regarding the payment of the officer’s next increment. V.Credit Balance Statement of the officer.Report containing details of all foreign travel of the officer during his service.

Procedural Rules 2009.psc.lk/web/images/pdf/english/2.pdf (Accessed: 21 January 2017). 3.gov.lk/web/images/stories/ecode/ecode (s). 18. Available at: http://www.pdf (Accessed: 21 January 2017).REFERENCES 1.1_Procedural_Rules/2_1_1_Procedural %20Rules%20of%20the%20PSC. c._Rules_R egulations/2.pubad. c. Establishment Code of Sri Lanka 2013. 25 . 2. Available at: http://www.gov.

THANK YOU ! .THE END.