Aspire Parent Support Group

Orientation – June, 2010

AGENDA

 Review ASPG responsibilities

 Provide an overview of team fees
 Share how you can reduce team fees
 How can you get involved
APSG MISSION STATEMENT

 Non-profit organization (501c3) whose charter is :

“Support competitive gymnastics and tumbling
programs for youth”
 Foster a healthy and supportive environment for
coaches and athletes
 Raise funds for the benefit of Aspire competitive
teams
 Manage the finances relating to team competitions
and events
 Facilitate fund raising for team members/parents
 Provide support to Aspire Gymnastics and T&T in
coordination and execution of competitive events
APSG LEADERSHIP GROUP

 BOARD OF DIRECTORS – voting members

of the Leadership Team; same value and
benefit except for voting rights
 LEADERSHIP TEAM – provide support to a
specific event or task; non-voting
membership;
APSG BOARD OF DIRECTORS

President: Shelly Bodine

Vice President: Staci Smith
Treasurer: Kelly Hattendorf
Secretary: Karen Gillian
Boys’ Gymnastics Rep: Lorie Warnock
Girls’ Gymnastics Rep: Rachelle Schroeder
Tramp & Tumble Rep: Heidi Hutchins
Volunteer Coordinator: Sherri Madison
Fundraising Coordinator: Melissa Calderon
APSG LEADERSHIP TEAM

Aspire Ownership: Scott & Dona Barclay

Boys Level 4 Asst. Rep: VACANT
Girls Level 4 Asst. Rep: VACANT
Girls’ Optionals Asst. Rep: Karen Straus
Boys’ Optionals Asst. Rep: Georgia Waters
T&T Asst. Team Rep: VACANT
Fundraising Asst. Coordinator: VACANT
Golf Committee Chair: Craig Madison
Raffle Coordinator: VACANT
Print Coordinator: Karen Straus
LEADERSHIP GROUP DUTIES

 Oversee and facilitate team building opportunities for

athletes
 Approve/organize/facilitate fundraising activities
 Manage and support APSG sponsored events &
meets
 Organize team banquets & award ceremonies
 Attend monthly Board Meetings
 Provide leadership to committees and events
 Serve as liaison between Board and parent
community
LEADERSHIP GROUP BENEFITS

 Gets you involved in making Aspire a better

place for your athlete!
 ―Leadership group status‖ in volunteering
means you can accrue volunteer credits for
all activities associated with a fundraising
including: meetings, planning, organizing,
etc.
 You can plan ahead and pick and choose
your volunteering options.
APSG TEAM AND
COMPETITION FEES

 TEAM ASSESSMENT= Cost of running a

competitive team
 COMPETITION FEES = Cost of entering
competitions
TEAM ASSESSMENT + COMPETITION
FEES =
$$ YOU WILL PAY THE APSG
 TUITION = Monthly training fee paid to Aspire
Kids Sports Center
ADDITIONAL EXPENSES

These expenses are NOT included in the

APSG Team Fee:
 Uniforms (if needed)
 Travel, meals, lodging for athletes/families at
all meets
 Team spirit t-shirts
APSG TEAM ASSESSMENT-
BREAKDOWN
 State Athlete Registration $ 1,265
 Team Rep Discretionary Fund $ 800
 Social Events $ 2,860
 Competition expenses* $42,390
* Includes: Coaching, Coaches’ travel, Team registrations
 Banquets/awards $ 4,290
 Coaches gifts $ 2,400
 Professional fees $ 1,830
 Coaches education $ 4,240
 Coaches’ Uniforms $ 750
 Miscellaneous $ 800
 Total $64,345

 Total # of Athletes 143

 TEAM ASSESSMENT/ATHLETE $ 450
APSG COMPETITION FEES

 Meet registration fees vary by individual team and level (i.e.

Boys’ Level 4, Girls’ Optional, etc.)
 If you are a member of the team, then you are expected to
attend ALL meets (at your coach’s discretion). YOU WILL BE
BILLED FOR ALL MEETS ACCORDINGLY.
 Competition schedule may change slightly as we move through
the season and billing will reflect actual registrations
 Refunds will ONLY be given in the event of injury AND if we are
reimbursed by host gym
 Exception – T&T may have athletes who do not compete
MEET REGISTRATION FEES BY GROUP
[ESTIMATE ONLY]

 GIRLS’ COMPULSORY $ 730

 GIRLS’ OPTIONAL $ 760
 BOYS’ LEVEL 4 $ 740
 BOYS’ LEVEL 5 $ 900
 BOYS’ LEVEL 6 $ 965
 BOYS’ OPTIONAL $ 915
 TRAMP AND TUMBLE 3-5 $ 310
 TRAMP & TUMBLE 6-E $ 460

ADD TEAM ASSESSMENT OF $450 + COMPETITION FEE

(ABOVE) TO GET TOTAL TEAM FEE
TOTAL OBLIGATION TO APSG

Assess Meet Total

ment Registration Obligation
Fee Fees
Girls Comp $450 $730 $1,180
Girls Optional $450 $760 $1,210
Boys 4 $450 $740 $1,190
Boys 5 $450 $900 $1,350
Boys 6 $450 $965 $1,415
Boys Optional $450 $915 $1,365
T&T 3-5 $450 $310 $760
T&T 6-10 $450 $460 $ 910
T&T Elite Additional $450
APSG PAYMENT SCHEDULE

 $175 per month on the 15th of the month beginning

July 15, 2010
 NEW PROCESS: We will require all members to sign
up for automatic ACH deductions from savings or
checking account. If form is not completed then
payment in full is required. Your athlete will not be
registered for a USAG # if you do not complete ACH
form.
SAMPLE INVOICE w/ DEBIT BALANCE
SAMPLE INVOICE w/ CREDIT BALANCE
BENEFITS OF FUNDRAISING

 Keeps team fee down

 Fosters community among team parents
 Supports our athletes in competition
 Enables us to host competitions. We could
not do it without volunteers!
FUNDRAISING OPPORTUNITIES

 APSG Events:
– Sun Devil Classic
– Jammie Jam
– Golf Tournament
 Group specific fundraisers:
– Fry’s Card
– Bake Sale, Jamba Juice, etc
 Individual fundraisers:
– Gold Canyon Candles
– VIP Cards
APSG VOLUNTEER POLICY

 Profit earned at APSG sponsored events (meets, golf tournament,

etc.) is shared among the volunteers who work the event
 Receive credit to your team account based on profitability of
fundraiser and how many hours you worked (example on next
slide)
 Hourly credit capped at $10.00 per hour
 Leadership Group status: You may included ―planning time‖ (i.e.
meetings, solicitation of sponsors, etc.) in your reported volunteer
hours.
 Volunteer who are not part of Leadership Group may only report
hours worked at the event.
 All volunteers MUST complete a Form W9 & submit to Treasurer
 If you receive more than $599 during a CALENDAR year, then
you will receive a Form 1099 from the APSG
APSG VOLUNTEER EXAMPLE

 Jammie Jam meet grosses $7,000

 $1,000 goes to pay for expenses (concession food, prizes, raffles…)
 $6,000 is net revenue to split:
– 40% general fund ($2,400)
– 60% volunteer credits (or $3,600)
 Total volunteer ―man-hours‖ tabulated by volunteer coordinator: 400
hours
 Credit fund ($3,600) divided by ―man-hours‖ (400) = individual credit
rate: $9.00/hour
 Jane Doe works 10 hours (2 sessions/5 hours each)
 Jane Doe’s account is credited $90.00
 Since we are crediting accounts based on volunteer hours, each
volunteer is responsible for signing-in, signing-out and double-
checking that their time has been logged by the volunteer
coordinator.
FRY’S CARD FUNDRAISER

 Fry’s will pay some of your team fees!!

 You purchase a $5 Fry’s gift card from APSG
 Reload your gift card and use it for your grocery purchases at Fry’s
 Fry’s will pay us up to 5% of the amount loaded on your gift card(s)
twice per year (Feb and Aug)
 The Fry’s proceeds will be divided evenly among the athletes who
participate (―participation‖ defined as spending at least $100 during
reporting period)
 Top Spender for each team (Boys’, Girls’, T&T) will receive an
additional $100 credit
 Fry’s cards work at all Kroger stores nationwide—purchase one for out
of town family & friends!!
 Fry’s paid out $13K to APSG for 2009-2010 season!
 APSG Contact for Fry’s cards: Karen Straus - kpstraus@aol.com
APSG SCHOLARSHIP PROGRAM

 We will offer scholarships if our fundraising

goals are met
 Criteria on which scholarships are awarded:
 Financial hardship
 Family’s involvement with APSG
 Present and future commitment of athlete
to Aspire
AVAILABLE LEADERSHIP
POSITIONS

Boys Level 4 Asst. Rep: VACANT

Girls Level 4 Asst. Rep: VACANT
T&T Asst. Team Rep: VACANT
Fundraising Asst. Coordinator: VACANT
Raffle Coordinator: VACANT
ENROLLMENT CONTRACT

 We must receive a signed Enrollment Contract

before your athlete is placed on the competitive team
 We must receive a completed ACH Withdrawal form
 If you choose not to complete an ACH form, then you
must pay IN FULL by July 15, 2010
 Failure to complete ACH form or payment in full will
result in your athlete being held out of practice until it
is completed.
APSG THANKS YOU!

 We will stick around as long as necessary to

answer any questions.

 Thank you!
2010/2011 PAYMENT CONTRACT

 I, ____________________________________________, as parent/guardian of [list

athletes]_______________________________________________________________,
Hereby agree to abide by the financial obligations as stated in this June 2010 orientation
package.

 I understand that membership on a competitive Aspire Team comes with the expectation
that my athlete will participate in all team meets and events at his/her coach’s discretion,
and I will be billed for all meets. I also acknowledge that refunds will only be made in the
event of injury AND the host team returns the registration fee.

 I have completed an ACH withdrawal form and authorize the Treasurer of the Aspire Parent
Support Group, Inc. To initiate monthly withdrawals until my total obligation is met. Or

 I choose not to utilize the ACH Withdrawal process and my payment in full is attached.

Signature: _________________________________________ Date: __________________

Print name of parent/guardian: ___________________________________________________

 Please complete the information
below OR attach a voided check.
Sign and date. Return to APSG
box.
ACH FORM
Athlete Name(s):___________________________

Account type:
Checking
Savings

Name (as it appears on the account):

______________________________

Routing Number:_________________
Account Number:_________________

I hearby authorize Aspire Parent Support Group, Inc. to process a

monthly deduction of $175 per athlete from the above named
account until my total obligation for the 2010-2011 has been met.

Signature________________________ Date____________