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Center for Learning and Teaching
Fall 2003 Binghamton University
1. Getting started 2. Preparing a simple slide 3. Inserting and editing text 4. Inserting pictures and figures 5. Making a Table 6. Making a graph (chart) 7. Importing Data and Charts from Excel 8. Making action buttons 9. Adding animations 10. Organizing the presentation 11. Preparing handouts
1. Getting started
Open Microsoft PowerPoint Open File, click on New Go to Blank Presentation, and click on Ok From the Auto Layout Menu, Click on the first slide (Title), and click Next Fill in Title and Presenter Information To Add a theme and color scheme to your presentation, click on the Format drop down menu and select Apply Design Theme Choose a Design Template, click Ok All of your slides will now have the same color and design theme
2. Preparing a simple slide
(like this one)
Go to Insert, and click on New Slide. Choose a layout (second one presented). Type in slide’s title and slide’s text in boxes indicated. To move box, use mouse to grab hash line (between little squares), and drag. To resize height, drag a square on a horizontal border. To resize width, drag a square on a vertical border. To resize box in proportion, drag a square on a corner. To add another text box, go to Insert, click on Text Box, then click and drag to create new box.
3. Inserting and editing text
Go to Insert and choose Textbox from the drop down menu Click on the slide and drag out with the mouse, creating a box Type inside the box To move the box, click and drag a side of the box. To resize the box, click and drag a corner Change the font size/shape/color by highlighting the text, then right clicking the mouse. Use the options in the pop up menu to make your changes
4. Inserting pictures and figures
To copy image from Internet to disk or hard drive:
For PC, right-click mouse on Image, go to Save as, name image, Save to your disk or hard drive. For Mac, hold down Apple while clicking once on image, go to Save image as, name image, Save to your disk or hard drive.
To insert image from File: Click on Insert, go to Picture, select From File. Locate image on drive or disk, and click Insert. To insert image from Clip Art: Click on Insert, go to Picture, select Clip Art. Choose image and click on Insert.
5. Making a Table
Go to Insert, click on New Slide, and choose the Table slide showing table. Click OK. (On an existing slide, Go to Insert, click on Table ) Double click on table icon. Choose numbers of rows and columns, and add one to each for data labels. Select row or column, go to Table and click on Merge Cells for data labels.
Major Biology 200 275
Physics 100 25
6. Making a Graph (Chart)
Click on Insert, then on Chart (or click on chart icon)
Click on Datasheet, and fill in the headings and data
Click on slide to return to slide with graph
300 250 200 150 100 50 0 Biology Physics Female Male
Go to slide of first graph. Go to Insert, and click on Duplicate Slide. On the duplicate slide, double click on graph, and notice that it overlies Datasheet with same data used for your first graph. Go to Chart, click on Chart type, select a new type. Click back on slide to finish. After you look at the graphs, delete slide(s) you don’t want. 300
250 200 150 100 50 0 Biology Physics Female Male
Making another kind of graph from same set of data
7. Importing from Excel – Data as a resizable image
Music Downloads by Genre from Kazaa by Community Binghamton University - Fall 2003 Genre Rock 2000 500 750 1000 50 4300 Pop 500 2000 3000 1500 75 7075 Jazz 200 100 300 750 100 1450 R&B 1000 1500 2000 1500 200 6200 Community Dickinson Newing CIW Hinman Mountain View Total Classical 300 10 150 500 20 980 Total 4000 4110 6200 5250 445 20005
On your Excel Spreadsheet, click and drag to select the
range of cells you want to bring into PowerPoint. Copy it. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Picture from the Pop Up Menu Right click on your data and choose Format Picture to change any colors
Importing From Excel – Data as an Excel Worksheet Object
Music Downloads by Genre from Kazaa by Community Binghamton University - Fall 2003 Genre Community Dickinson Newing CIW Hinman Mountain View Total Rock 2000 500 750 1000 50 4300 Pop 500 2000 3000 1500 75 7075 Jazz 200 100 300 750 100 1450 R&B Classical 1000 300 1500 10 2000 150 1500 500 200 20 6200 980 Total 4000 4110 6200 5250 445 20005
On your Excel Spreadsheet, click and drag to select the
range of cells you want to bring into PowerPoint. Copy It. IN POWERPOINT – Go to the Edit drop down menu, click on Paste Special. Choose Paste and Microsoft Excel Worksheet Object from the Pop Up Menu Double click on your data to make changes, using Excel.
Use the Same Method to Import Charts from Excel
Music Downloads by Genre from Kazaa by Community at Binghamton University - Fall 2003
2500 Rock Downloads 2000 Pop Jazz 1500 R&B Classical
0 Dickinson Newing CIW Community Hinman Mountain View
8. Making Action Buttons
Go to Slide Show, click on Action Buttons, then click on Custom. Place cursor on slide where you want the button. Click and drag to produce a small square. The square is the button. Release the mouse. On pop-up menu that appears, choose hyperlink to another slide, or URL, or whatever Similarly install action button on hyperlinked slide so as to return to continuation of presentation.
9. Adding Animations
Click on text box. Then click on Slide Show, then click on Custom Animation From the Effects tab choose animation style and sound effects. From the Order and Timing tab choose the order of the animations and mouse click or automatic timing.
This is an example of an animation….
10. Organizing the Presentation
Click on Slide Sorter View icon to see thumbnail versions of all the slides in your presentation. To remove a slide, highlight it by one click, and delete. To insert a new slide, click where you want to add it. Go to Insert, click on New Slide. To rearrange existing slides, click on and hold the slide you want to move. Drag and drop it in new location.
11. Preparing Handouts
to File, click on Print. Change setting on drop-down menu from General to Microsoft PowerPoint. On the Print What drop-down menu, select your preference.
The Center for Learning and Teaching
http://www.clt.binghamton.edu Technical Support Specialist
Matt Dietz Pretema Latchman Andres Mok Wei Wang Joe Wong Special Thanks to:
Department of Biological Sciences
Dr Alan Haber