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The Tool of Success

Presented By:

ASHFAQ HUSSAIN TOORI
Electrical Engineer
General Manger
Defence R&D

SCHEME OF PRESENTATION

• AIM
• History of Management
• Definitions of Management
• Basic Skills of Management
• Functions of Management
• Standards of Management
• Effective School Management

Is This True…? 60-75% of people said that in any organization. the most stressful aspect of their work was their immediate boss! Result .

mode and applications in Educational Institutions . AIM  Aim of this presentation is to share importance of Effective Management System and its standards .

History of Management Thought Quality Viewpoint Contingency Viewpoint system Viewpoint Behavioral Viewpoint Traditional Viewpoint 1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 .

HISTORY OF MANAGEMENT The terms management has been interrupted in several ways as: • Management is an Activity • Management is a Process • Management is an Economic source • Management is a Team • Management as an Academic Discipline • Management as a group .

Capital and Organization. Labour. Bureaucrats: consider it as an “authority” Sociologists: Managers as a part of the class “elite class” Peter Drucker: Management as a Multi purpose organ that manage a business . HISTORY OF MANAGEMENT Economist: Management as a resource like Land.

Davis: Management is a function of Executive Leadership Henry L. Directing and Controlling in order to attain stated objectives .Sisk: Management is the coordination of all resources through the process of Planning. HISTORY OF MANAGEMENT Ralph C. Organizing.

DEFINITIONS OF MANAGEMENT What is Management ? .

Taylor MANAGEMENT: Management as a process “Consisting of planning. F. Terry .W. organizing. staffing. directing/coordinating and controlling. DEFINITIONS OF MANAGEMENT MANAGEMENT: Management is the art of “ Knowing what u want to do” and then seeing that it is done in the best and cheapest way. performed to determine and accomplish by the use of people and resources” George R .

Decisive (influential) 7. Discipline 5. Motivational Skill 13. BASIC SKILLS OF MANAGEMENT 1. Teaching Skills 9. Tolerance 3. Flexible 8. Coordination Skill 12. Education and Training 10. Communication Skill 2. Fairness 6. Multitasking . Innovative 4. Leadership Skill: 11.

BASIC SKILLS OF MANAGEMENT Technical Skills Interpersonal Skills Conceptual Skills Fundamental Diagnostic Skills Management Skills Communication Skills Decision-Making Skills Time-Management Skills 13 .

FUNCTIONS OF MANAGEMENT  Planning  Organizing  Staffing  Coordinating/Directing  Controlling Balance act .

PLANNING:  Process of deciding Objectives Objectives  Charting out plans/methods to achieve plan objectives: • What is to be done • How to be done • Where is to be done • Who will do it • How results are to be evaluated Result video . FUNCTIONS OF MANAGEMENT 1.

FUNCTIONS OF MANAGEMENT 2. ORGANIZING  Process of involves following tasks: • Identification of activities • Classification of grouping of activities • Assignment of duties • Delegation of authority and creation of responsibilities • Coordinating authority and responsibility relationship .

FUNCTIONS OF MANAGEMENT 3. To put a right man at right job. reward etc)  Performance appraisal  Promotions and Transfer . Selection and Placement  Training and Development  Remuneration (pay. STAFFING: Process of manning the organization structure and keeping it manned. Staffing involves:  Manpower Planning  Recruitment. fee.

FUNCTIONS OF MANAGEMENT
4. COORDINATING/DIRECTING
 Mostimportant function of management
which involves:

 Supervision
 Motivation
 Leadership
 Communication

FUNCTIONS OF MANAGEMENT
5. CONTROLLING:
 Controllingis the measurement of
accomplishment against the standards and
correction of deviation from organizational
goals. Controlling involves:
 Establishment of Standard Performance (Sops, plociies,
work instructions etc)
 Measurement of actual performance (System Audit,
Inspections etc)
 Comparison of actual performance with standards
(Audit findingd, inspection reports etc)
 Corrective action ( by users)
video

MANAGEMENT STANDARDS

The work of preparing International Standards is normally carried out through ISO technical committees.  Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. . MANAGEMENT STANDARDS  ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies(ISO member bodies).

Information Security Management System (27001-2005) . MANAGEMENT STANDARDS  ISO 9001 .Occupational Health and Safety Management Systems (18001:2007)  EMS -14001 . Environmental Management Systems (14001:2004)  ISMS 27001 . Quality Management System (9001-2008)  OH&S MS-18001.

MANAGEMENT STANDARDS QMS ISO(9001-2008) • Quality policy and quality objectives • Management system manual • Procedures required by ISO (Controlled Document etc) • Documents needed by the organization to ensure the effective planning. and control of its processes • Quality records required by this international standard • Documentation maintained in both hardware and software form as appropriate VIDEO . operation.

EFFECTIVE SCHOOL MANAGEMENT .

EFFECTIVE SCHOOL MANAGEMENT  BASIC PROCESSES IN SCHOOL • Teaching/Learning • Admission • Examination • Admin function .

EFFECTIVE SCHOOL MANAGEMENT Annual School Development Plan: Suggested timeframe Major Activities January to February February to May May to June July to August Before end-October Before end.November Upload school report on website .

concepts and values on which the school's policy and programmes are based Goals: Goals are the specific expressions of how the mission will be attained.EFFECTIVE SCHOOL MANAGEMENT Mission: Mission defines a school's intentions. mission statement defines the overall purpose of the school. Mission statement serves as a framework for everything the school does Benefits of setting Goals . incorporating the beliefs.

EFFECTIVE SCHOOL MANAGEMENT • CLASSROOM MANAGEMENT: What is Classroom Management? • Effective discipline • Being prepared for class • Motivating your students • Providing a safe. comfortable learning environment • Building your students’ self esteem • Being creative and imaginative in daily lessons .

EFFECTIVE SCHOOL MANAGEMENT • • Techniques for Better Classroom Control: • Focus attention on entire class • Don’t talk over student chatter • Silence can be effective • Use softer voice • Direct your instruction so that students know what is going to happen • Monitor groups of students to check progress .

• EFFECTIVE SCHOOL MANAGEMENT • Techniques for Better Classroom Control: • Move around the room so students have to pay attention • Give students non-verbal cues • Make sure classroom is comfortable and safe • Come to class prepared • Show confidence in your teaching • Learn student names as quickly as possible .

• EFFECTIVE SCHOOL MANAGEMENT • Verbalize feelings but remain in control • Do not place labels (good or bad) • Do not get students hooked on praise • Praise the work and behavior – not the students themselves • Speak only to people when they are ready to listen • Do not tolerate undesirable behaviors no matter what the excuse • Be familiar with school policies from the start .

ORGANIZATIONAL STRUCTURE for EFFECTIVE SCHOOL MANAGEMENT .

3 Hierarchical Organization Chart Top Manager Middle Manager Middle Manager First-Line Manager First-Line Manager First-Line Manager First-Line Manager Work Work Work Work Work Work Work Work Group Group Group Group Group Group Group Group Adapted from Figure 2.2 . 2.

ORGANIZATIONAL STRUCTURE .

• Non Conformance: • Major: Total absence of a complete requirement of respective standard in terms of documentation or implementation. work instructions etc • Internal Audit: It is conducted by. • Minor: lapse or slippage on documentation or implementation of standard requirement . the organization itself • External Audit: Audit conducted by second or third party. procedures. SCHOOL AUDIT Effective implementation of FGE Directorate various Policies. or on behalf of.

The Principalship Vision to Action .

Creating a Vision The principal must consider: • Where has the school been? • Where is the school currently? • Where should the school be in the future? .

THE IDEAL PRINCIPAL/VP students community staff PRINCIPAL parents teachers .

Shepherding the Vision BEWARE OF… –Tradition –Scorn –Nay-Sayers –Complacency –Weariness –Short-range thinking .

The Principal and Change Political and Policy Context Community Relations/ bridge between the school and external constituencies Legal Issues Team building .

Reinforce rites and rituals of culture 7. Maintaining School Culture 1. Hire staff carefully 2. Identify and make available staff to serve as role models . Instruct staff in technical aspects of job 4. Reward staff for performances that reflect the values of the culture 5. Adhere closely to values of the culture 6. Train staff in desired school culture 3.

THE IDEAL PRINCIPAL/VP Well read and educated in latest research Thinks forward and consequentially Analyzes Sensitive to impact on students and campus community “ .

The Effective Schools Model CLEAR AND FOCUSED MISSION STRONG HIGH INSTRUCTIONAL EXPECTATIONS LEADERSHIP POSITIVE FREQUENT HOME-SCHOOL MONITORING RELATIONS SAFE AND ORDERLY OPPORTUNITY TO ENVIRONMENT LEARN .

THANK YOU .

BACKUP SLIDES .

rather than a subjective one Motivation: encourages individuals to perform at highest levels .EFFECTIVE SCHOOL MANAGEMENT Benefits of setting Goals: Commitment: individuals have a personal stake in outcomes Standards: enable principals to analyze performance objectively Targets: give individuals a concrete outcome.

EFFECTIVE SCHOOL MANAGEMENT Deals with :  Human Resources  Curriculum  Communication  Resources and Finance  Discipline  Record Keeping  Guidance .

CONTROLLING 1/27/2018 48 .

. ?  Lack of technical skill  Lack of senior management commitment  Week Communication skill  Decision-Making Skills  Unclear roles and responsibilities  Inadequate project planning. organizing. Why. controlling etc .

listening. Social and Humanities Education • Science Education • Technology Education • Arts Education • Physical Education Generic skills: Collaboration skills: For example. responding to questions. helping one another and negotiation help students to engage effectively in tasks and teamwork. Identification of Activities Curriculum: • English Language Education • Mathematics Education • Personal. appreciation. group work. and to benefit from collaborative relationships. . making speeches. Communication skills: For example. listening and writing help students to interact with people and express their ideas effectively.

Critical thinking skills: For example. Information technology skills: Mathematical skills (at Primary level) Problem-solving skills : Self-management skills: Self-learning skills (at Primary level): For example. identifying right and wrong and self reflection help students to draw out meaning from given data or statements. . Identification of Activities Creativity: For example. using different learning tools and applying what is learnt in daily life help students to develop good learning habits. and the abilities and attitudes to enjoy learning. suggesting alternatives for doing things and accepting different answers help students to develop the ability to produce original ideas and solve problems appropriate to contexts. independent thinking. thinking from different perspectives. collecting and processing information. and make their own judgments. generate and evaluate arguments.

COORDINATING/DIRECTING • Process consultation • Create a positive climate • Team Building • Train • Provide resources • Remove barriers • Get Feedbacks • Identify problem teachers and provide support and training .

(manual & electronic) Curriculum: • Broad and balanced • Careful selection of subjects • Appropriately Timed • Teaching styles • Student assessment • Teacher placement. EFFECTIVE SCHOOL MANAGEMENT Planning: • Teachers’ Records (manual & electronic) • Students’ Records (manual & electronic) • Personal Information (manual & electronic) • Registration (manual & electronic) • Finance and Resources (manual & electronic) • Student Achievement (manual & electronic) • homework/ class work/ tests/ exams. • Classroom Management • Relevant to Student Needs .

ORGANIZATIONAL STRUCTURE .

ORGANIZATIONAL STRUCTURE .

staff etc . Teachers. VP. AUDIT CHECK POINTS • Identification of school Goals • Implementation of policies/SOPs • Approval/monitoring of school budget • Evaluation and Report • Development strategies to support schools and teachers • Annual Training programs for Teachers • Safety Drills etc • JDs of School Principals.

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ADEQUATE PLANNING Adequate planning leads to the correct completion of work Good management performance .

INADEQUATE PLANNING Project Start Project End Inadequate planning leads to frustration towards the end of the project & poor management performance .

Establish Objectives IN: • Teaching/Learning • Admission • Examination • Admin function .

ANNUAL SCHOOL PLAN • School Vision. Mission and Goals • Targets • Strategies • Success Criteria • Methods of Evaluation • Time Scale • People in Charge • Resources Required .

Curriculum Goals and Instructional Objectives (cont’d) REMEMBER: OBJECTIVES MUST CORRELATE WITH THE CURRICULUM Refer to the 7 principles for selecting learning experiences to ensure that they foster active involvement in the learning process .

rather than a subjective one  Motivation: encourages individuals to perform at highest levels . Commitment: individuals have a personal stake in outcomes  Standards: enable principals to analyze performance objectively  Targets: give individuals a concrete outcome.

Misc Slides .

(iii) Administration and Management are one Many writers like Henri Fayol. The term Administration is more popular in Government and other Public sector organisation and the term Management is more commonly used in other business world. 1/27/2018 65 . New man viewed that the management and administration are one and same used interchangedly.

d) To solve this conflict of Opinions between administration and management.iii) Administration and Management are one (Cont. Management classified into – (i) Administrative Management (ii) Operative Management 1/27/2018 66 .

mentoring and appraising. Maintaining interest of students Structures must be in place to deal with existence of vacancies to appointment followed by induction.HUMAN RESOURCE MANAGEMENT Teachers – Recruitment. . Training. Motivation.

WHAT IS PROJECT  Unique Output  Start Date and End Date Cost Quality Time Specs/Scope .

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Management .