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DIVISION

ORIENTATION-WORKSHOP
on
RESEARCH
MANAGEMENT
GUIDELINES
ACTIVITY OBJECTIVES

• Orient the participants on the


Research Management
Guidelines;
• Update participants on the
improved grants processes of
the BERF; and
• Level off mechanisms in
managing research initiatives;
OVERVIEW

Research Management
Guidelines (RMG)
• Legal Basis and Policy Support
• Milestones in Research
Management in DepEd
• Policy Objectives
• Research Management Cycle
• Fund Sources
• Special Provisions
LEGAL BASIS

R.A. 9155
Chapter 1, Section 5:

“[DepEd] shall have authority,


accountability and responsibility
for the following:

…5. National educational research


and studies.”
POLICY SUPPORT

DO 13, s. 2015
Policy Development Process

systematic

participatory

evidence-based
POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

TEACHING AND LEARNING

CHILD PROTECTION
HUMAN RESOURCE
DEVELOPMENT
GOVERNANCE
POLICY SUPPORT

DO 39, s. 2016
Basic Education Research Agenda

GENDER AND DEVELOPMENT

DISASTER RISK REDUCTION AND


MANAGEMENT

INCLUSIVE EDUCATION
MILESTONES IN RESEARCH MANAGEMENT

2010

MARCH
2010 BERF Guidelines
issued (DO 24, s. 2010)
MILESTONES IN RESEARCH MANAGEMENT

2011-2014

JANUARY - DECEMBER
• Continuous implementation of BERF
• Total Budget: PHP 55,399,232.28
• Only 12% (PHP 6,711,159.00) was used for
education research
• Most of the funds were reallocated
particularly for trainings
MILESTONES IN RESEARCH MANAGEMENT

2015

JANUARY SEPTEMBER NOVEMBER


Establishment of 2015 Revised Regional
Policy Research and BERF Orientations on
Development Guidelines the BERF and
Division – Planning Issued (DO 43, Call for
Service s. 2015) Proposals
FEBRUARY - JUNE OCTOBER
Consultations and validation 2015 BERF
for the draft revised downloaded to
guidelines for the BERF Regions (PHP 2M)
MILESTONES IN RESEARCH MANAGEMENT

2016

JANUARY - JUNE JUNE-JULY NOVEMBER


• Call for • Research • Downloaded
proposals, agenda issued 2016 BERF to
implementation • Regional regions
of other regions Research • Research
• Issuance of Caravans Management
Amendment to • Policy review Conference
DO 43 (DO 4, s. of BERF
2016) Guidelines
MILESTONES IN RESEARCH MANAGEMENT

2017

JANUARY MARCH-APRIL
Downloaded • Issuance of the Research
2017 BERF to Management Guidelines
regions (DO 16, s. 2017)
• Regional RMG Orientations
• Call for Proposals
POLICY OBJECTIVES
• To provide guidance in managing
research initiatives across governance
levels;
• To improve support mechanisms for
research such as funding, partnerships,
and capacity building; and
• To reinforce the link of research to
education processes
[policies/programs] through research
dissemination, utilization, and advocacy
GUIDING PRINCIPLES IN THE CONDUCT
OF RESEARCH (DO 39, s. 2016)

EXCELLENCE
• Relevant and researchable
• Appropriate research methods
• Logical, coherent, and evidence-based findings
INTEGRITY
• High ethical standards
• Honest and accurate in the collection,
analysis, and reporting of data
OPENNESS
• Collaborative research work
• Multi-disciplinary perspectives
• Truthful and timely dissemination of
research results
RESEARCH
COMMITTEES
NATIONAL

REGIONAL

DIVISION
NATIONAL RESEARCH COMMITTEE

Undersecretary Directors of:


Field Operations Planning Service
& Planning Bureau of Education Assessment
Bureau of Human Resources and Org Dev’t
CHAIR National Educators Academy of the PH
Finance Service – Budgeting / Monitoring
(Other bureaus/services, by invitation)
Undersecretary
Curriculum &
MEMBERS
Instruction
Policy Research and Development Division
CO-CHAIR
SECRETARIAT
FUNCTIONS OF THE NRC

• Provide guidance re: Research


Agenda;
• Approve proposals covering all
regions or at least 2 regions;
• Approve research initiatives and
activities;
• Forge partnerships;
FUNCTIONS OF THE NRC

• Resolve emerging issues;


• Recommend release of research
funds;
• Keep cost estimates within rules
and regulations; and
• Provide feedback to Execom re:
research initiatives.
FUNCTIONS OF THE NRC
SECRETARIAT

• Organize, coordinate, and


document meetings;
• Conduct initial screening of
submitted proposals;
• Aid NRC members in
recommending proposals for
approval;
FUNCTIONS OF THE NRC
SECRETARIAT

• Liaise with academic and


research institutions;
• Provide TA to researchers;
• Prepare staff work as needed.
REGIONAL RESEARCH COMMITTEE

Chiefs of:
Assistant Curriculum and Learning Mg’t Division
Regional Education Support Services Division
Director Human Resource Development Division
Quality Assurance Division
CHAIR Field Technical Assistance Division
Finance Division
Chief, Policy, (By invitation) Legal Office or focal person
Planning, & MEMBERS
Research
Division
Policy, Planning, & Research Division
CO-CHAIR
SECRETARIAT
FUNCTIONS OF THE RRC

• Guidance re: Research Agenda;


• Approve proposals covering the
region or at least 2 divisions;
• Confirm/approve research
initiatives and activities from
the RO and DOs;
• Forge partnerships;
FUNCTIONS OF THE RRC

• Resolve emerging issues;


• Recommend research fund
release;
• Keep cost estimates within
regulation;
• Provide feedback to Execom re:
research
• Endorse proposals to NRC.
FUNCTIONS OF THE RRC
SECRETARIAT
• Organize, coordinate, document
meetings;
• Conduct initial screening;
• Aid RRC members in
recommending proposals for
approval;
• Liaise with academic and research
institutions;
FUNCTIONS OF THE RRC
SECRETARIAT
• Conduct periodic monitoring of
research;
• Provide TA to researchers;
• Prepare accomplishment report on
regional research initiatives and
fund utilization;
• Prepare staff work as needed.
SCHOOLS DIVISION RESEARCH
COMMITEE

SEPS, Planning & Research


Assistant Schools
CID representative based on req’ts for
Division
evaluation
Superintendent
Representative from Finance Unit
CHAIR (By invitation) Concerned focal person
MEMBERS

Chiefs, SGOD Schools Governance and Operations Div.


and CID SECRETARIAT
CO-CHAIRS
FUNCTIONS OF THE SDRC

• Provide guidance re: Research


Agenda;
• Approve proposals from schools
and CLCs;
• Evaluate & approve research
initiatives and activities;
• Forge partnerships;
FUNCTIONS OF THE SDRC

• Prepare report re: research for


RRC;
• Resolve emerging issues;
• Keep cost estimates within
accounting rules & regulations; &
• Endorse school-level proposals
to RO.
FUNCTIONS OF THE SDRC
SECRETARIAT

• Organize, coordinate, document


meetings;
• Conduct initial screening;
• Aid SDC members in
recommending proposals for
approval;
• Liaise with academic and research
institutions;
FUNCTIONS OF THE SDRC
SECRETARIAT

• Conduct periodic monitoring of


research in schools and CLCs;
• Provide TA to researchers;
• Prepare accomplishment
reports on division research; and
• Prepare staff work as needed.
RESEARCH
MANAGEMENT
CYCLE
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
RESEARCH MANAGEMENT CYCLE
CALL FOR
PROPOSALS
CALL FOR
PROPOSALS

At least One month


once a year to submit

In soft or Complete
hard copies req’ts.
Submit:

- Application form
- Research proposal
- Anti-plagiarism and
conflict of interest
declaration
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION
Secretariat: Conduct
initial screening.

Return proposals that do


not fulfill requirements.
Proposals for return:
• Lack documentary req’ts;
• With Conflict of Interest;
• Failure to conform to
research ethics;
Proposals for return (cont’d):
• Exceed maximum grant w/o
cost-sharing arrangements;
• Non-alignment with
Research Agendas;
• Cost estimates violate
accounting rules and
regulations.
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

COMMITTEE
EVALUATION
Use the appropriate
rubrics for appraising
research proposals.
The passing rate for
proposals is

%
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION
For successful
proponents: orientation
Letter in Annex 5.a

For unsuccessful
proponents: TA and
encouragement to resubmit
Letter in Annex 5.b
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

IMPLEMENTATION
Monitoring research is the
responsibility of all
governance levels.
Write the relevant
Committee in case of
planned deviations

Valid reasons for extension:


- Illness
- Disasters
- Other extenuating
circumstances (per
committee decision)
EXTENSIONS

Only one may be granted…

…And only up to a year!


RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE
SUBMIT

Executive datasets

Final outputs (hard and


soft copies)
RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
DISSEMINATION



USE EVIDENCE IN
DEVELOPING:

Policies Frameworks
Programs Plans
Projects Training
IMs




RESEARCH MANAGEMENT CYCLE
CALL FOR INITIAL
PROPOSALS EVALUATION

RESULTS COMMITTEE
NOTIFICATION EVALUATION

SUBMISSION &
IMPLEMENTATION
ACCEPTANCE

UTILIZATION &
ARCHIVAL
DISSEMINATION
Completed research
and data sets will be
archived.

Conduct M&E for the


entire cycle.
FUND SOURCES
USE BERF FOR:
BERF

%
RESEARCH
PROPOSALS
ELIGIBILITY OF PROPONENTS




Reproduction /
Supplies &
Printing /
Materials Binding

Allowable Food / other


Domestic
expenses research
travel (research expenses
implementation)

Other expenses
Communication not in non-
eligible exp.
Equipment Utilities

Non-
Software eligible Office rental
Items

Payment for Overseas travel /


Resource expenses not in
proposal
Persons
SCOPE AND ALLOCATION OF
PROPOSALS






Scope Tranche Percentage Deliverables & Doc. Req’ts.
National First Tranche 40% • Inception Report
(Mobilization • Data collection
Fund) instruments
• Certificate of Acceptance
(deliverables)
• Copy of MOA
Second 40% • Data collection activities
Tranche • Data analysis
• Initial findings
• Certificate of Acceptance
(deliverables)
• Copy of MOA
Last Tranche 20% • Final report
• Certificate of Acceptance
from the National
Research Committee
• Copy of MOA
Scope Tranche Percentage Deliverables & Doc. Req’ts.
Scope Tranche Percentage Deliverables & Doc. Req’ts.
%
SPECIAL PROVISIONS
Sign a MOA among all
parties in the research
project.

Appearances may be
charged to research
budget.
Sole author/s: Grantee/s

Owner for BERF-funded


studies: Authors & DepEd
Researchers shall refer to the:
Observe:
Works should be:

• Original

• With proper
referencing
and citation
RESEARCH PARTNERSHIPS








MONITORING AND
EVALUATION
THANK YOU!
Planning Service – Policy Research and Development Division
2/F Alonzo Building, DepEd Complex, Pasig City
ps.prd@deped.gov.ph
(02) 635-3976

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