Introduction To Digital Archiving FY15Q3 - Huy

Introduction to digital archiving
Đỗ Huy
Senior IT Architect
Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Preservation & Archiving can be hard to define…
Very broad in both concept and execution
 Preservation = maintaining or restoring access to artifacts, documents and

records through the study, diagnosis, treatment and prevention of decay and
damage
 Archiving = Storing records that have been selected for permanent or long-
term preservation (on grounds of their enduring cultural, historical, or
evidentiary value), with the intent of future use

Archiving vs. Data Protection
Understanding The Difference
Data Protection Archive
Business continuance and disaster recovery Long-term repository for fixed content. Holds
solutions to protect against data corruption, the primary copy (and may hold secondary copies,
data loss or site outage too), but is separate from production storage.
Strategy for protection of active data Strategy for retaining inactive data
Is a copy of original data Is the original data [may include copie(s) of data]
Short term strategy Long term strategy
Periodically refreshed Permanent record
Tied to application Independent of application
Protect business operations Governance & compliance requirements

Issues with Paper and Microfilm…
• Every touch leaves a trace
• Early formats are quickly degrading
• Single source = single access = single loss/theft
• Microfilm, ones the archival tool of choice, is
increasingly difficult to maintain
• Organizational issues:
– 9/11 – Katrina => loss of valuable records and items
– A fire at the National Archives in St Louis destroyed 1000’s of
military records from WW1 and WW2
– Even the US National Archives do not have one single
inventory…

Data Protection
Digital data is even more at risk of loss…
File Damage
• Printed Photo has water
marks and creases but is
identifiable
• Flip one bit in a file and it
becomes unreadable
Data Protection
• Multiple copies
• Data Integrity Validation

Data Growth…
The nature of storage and data management has to change
Information in the digital universe

40,000
is growing at 50% a year *
Exabytes
80% of data is never used
after 90 days
2020 2020
68% of companies require 100-
year archive
Cost to power and manage

storage is Increasing
2009 2009
800 Exabytes
* Source:
Copyright © 2014 Oracle and/or IDCAllDigital
its affiliates. Universe
rights reserved. | Study, sponsored by EMC, May 2010
We need to create electronic archives
for long-term preservation…
Archive Infrastructure Archive Content
• Provides guaranteed data integrity

• Leverages rich access capabilities
• Scales easily and economically
• Can be sharable and re-usable
• Allows complete replacement of hardware
• Requires guaranteed data integrity
and software as needed
• Is not only content, but also structure,
• Is sustainable and cost effective
relationship, and other contextual data
• Can leverage existing hardware and • Is long-term
software

Basics of Archiving Infrastructures
• Archive Software
–Content Management Software
• manages what the data does and means
–Data Management Software
• manages where the data resides in the hierarchy of Storage
• protects the data with advanced features (integrity checks, WORM, encryption,
etc)
–Database for metadata and archiving of structured data
• Archive Hardware
–Tiered Storage (Flash, Disk & Tape)

Market Drivers for archiving
• They want to – to keep access, f.i. to long-tail data
– Most people want the most recent or high-profile data, but not always. Specific groups want specific data
sets, some of which is old.
• They have to – meeting legal and corporate regulations

– Write Once Read Many (WORM) records for static records like healthcare reports or financial statements
– Maintaining audit and access trails for future compliance reporting
– Guaranteeing destruction of specific records at the end of their retention life
• It’s their mission – think of Libraries & National Archives, etc

– Data that is part of our Heritage
– Unique, Costly and un-reproducible data

Who’s Building Digital Archives?
Media & Entertainment Healthcare

Medical Imaging & Digital
Growing Video Formats
Records
Government & Enterprises HPC & Big Data

Enterprise Content Management (ECM) Expanded Computational Modeling
Video Surveillance Preservation

Real-Time Monitoring Digital Curation

Risks to preserving digital Data
• Media decay (bit rot) • Lack of context
• Obsolescence – Data but no codebook
• File Format • Ambiguous IP State
• Software – Copyright
– Licensing
• Hardware
• Media • Natural disasters
• Technology Failure • Information attack
• Software • Economic failure
• Hardware • Organizational failure
• Media • Human error

The painful truth about Archives
Economic Conditions People Will

Will Change Come and Go
Hardware Hardware and media

3-10 Years will become obsolete
Software Software
5-20 Years will be upgraded
Data Will Live FOREVER
8
Years

High-Level preservation planning
Not an Easy Job for Customers
Availability Security
− Searchable and Retrievable over time – Secure against leakage, tampering
Integrity – Clear access privileges
− No data loss or corruption Sustainability
− Transformations are documented – Technically feasible and maintainable
Authenticity – Economically viable and maintainable
− Save original and transformations – Able to adapt through technology, economic and
organization changes
− Document chain of custody
Reusability and Collaboration Trustworthiness
− Data available for others – Perception of competence, security, long-term
commitment
− Data available for new technologies
– All data owners and users must have trust
− Data available over long periods of time

Oracle’s approach towards digital archiving
Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted 14
Oracle’s approach towards (digital) Archiving
• Offer solutions based on Open Standards / Open Formats
– Mix and match software and systems that meet the needs of the archive

What is an Open Archive Format?
A specification for writing a file and its descriptive

index to the same storage medium:
FILE INDEX FILE INDEX
FILE
File Index: Metadata

that Describes and
+ File: Content, Data Set,
Word Document, etc.
= FILE
Self-Describing Format
Helps Indentify a File

Open Archive Formats Simplify File Access
Only the tape or disk is needed to retrieve the file
Backup / Archive Software

Not Required
FILE INDEX
FILE
 Simplify File Access Digital Tape Written

with Open Format

Oracle’s approach towards (digital) Archiving
• Offer solutions based on Open Standards / Open Formats

– Mix and match software and systems that meet the needs of the archive
• Provide an integrated archiving infrastructure with

hardware and software that work together to ...
– Preserve data forever (or as long as necessary)
– While making it always accessible / retrievable
– Minimizing TCO
– And minimize difficulty and management

Oracle’s Archiving Infrastructure
Users generate content
(documents, images, videos,
etc.) and upload to the system
WebCenter Content 11g provides

Oracle WebCenter Content 11g publishing, approval workflows,
and application integration
Storage SAM provides secure movement of

Archive files between tiers of storage and
Manager sustains data over time
A complete hierarchy of secure,

Flash Disk Tape reliable, cost-effective storage

Repository versus Database
Choices for storing archive data
• Database dump ≠ Database Archive
• Solutions for database archiving are not part of standard relational database systems
– Forrester: only 15% of business data is actively required; 85% could be moved to an archived
state
• Terabyte-size transactional databases are:
– Harder to manage
– More costly for hardware
– Drive up requirements for DBA’s
• Typical data life-cycle can be categorized in:
– Active state (data is generated and modified as part of the production system)
– Archiving state (data no longer altered, but required for fulfilling business processes
– Long-term archiving state (only selected parts of a dataset are selected for retention)

Manage the full Lifecycle of your content
with WebCenter Content
Capture data from ANY entry point Store Version
• Web-based Submission Capture
• Ingest directly from applications Index
• Scan, fax directly to repository
Create
Automated functions Manage
• Storage management
• Access rights
Cleanse
• Workflow, pub-sub notifications
• Versioning and indexing
Distribute
• Cleansing of information Retain
• Publishing and distribution Search Publish
• Retention rules and actions

Manage Entire Content Lifecycle, Improve Compliance
Comprehensive Records Management
• Enterprise-class records
management
– Manage electronic and physical
records
– Supports federated records
management
• Integrates with Oracle & non-
Oracle systems

ECM for Images, Audio & Video
Digital Asset Management
• Protects valuable visual assets:

• Logos/Branding, Corporate
Images/Illustrations, Flash
• Manages all file types:
• EPS, JPEG, TIFF, BMP, SWF, Quicktime,
Real, WMA, AVI, MP3
• Multiple renditions, multiple uses:
• Web, Lo/Hi Res Print, Color/B&W
• Easy search and retrieval
• Thumbnails, storyboards, and
closed caption

ECM Features: Categorization and Search
• Metadata provides
• Data about the content
• Classification and placement
• Search and retrieval
• Process (workflow) and subscription
notifications
• Security rights
• Copyright enforcement and protection
• Retention and storage rules
• Adoptions of taxonomies, common
metadata standards
• Search
• Across metadata and full text
• Across multiple repositories
• Cross-application search

Tiered Storage
Tiered storage
Tiered architectures ensure
media assets are:
Storage • on the right storage
Drives IT Infrastructure • at the right time
Efficiency and Economies
• at the right cost

The Efficiency of Tiered Storage
“Best Practices” For When Digital Content Outpaces IT Budgets Source: Horison
Information Strategies,
The Era of Colossal
Disk Multi-tiered Content Arrives, Aug.
Single Tier of Modern Multi-tiered 2012
Disk Storage Storage Storage
Performance Disk
5% $5 - $10/GB*
20% 15%
Capacity Disk
$1 - $4/GB*
100% 80% 80% Tape Storage

< $0.15/GB*
Average Average Average

~$7.5M / PB ~$3.5M / PB ~$0.9M / PB * $/GB is fully burdened
subsystem; not raw disk/tape

Benefits of Using Tiered Storage
Give Your Data Infinite Value
Capacity
• Immediate access of 100% of data for 250%
collaboration and re-use 200%
– Faster time to product release and success
– Avoid costly recreation of data, or worse, 150%
Primary
no data Storage
100%
• Powerful policy based data management 50%
Disk Archive
automation Tape Archive
0%
• Both CAPEX and OPEX savings over an all disk
solution

Dual technology for Disaster Recovery
Immediate or delayed
corruption propagation* Synchronous &
asynchronous
replication
Risk related to Incident

availability on Snapshot
the same
Copy to tape
system**
Copy Process Disaster Recovery

Globally consolidated
repository possibly on the
same system * Google Gmail 2011
** Australian web hosting 2011

Last line of defense
Example: Google
A software bug destroyed 4,000,000 Gmail

accounts stored on disk within minutes.
The accounts were recovered using tape
“Since the tapes are offline, they’re

protected from such software bugs.”
Ben Treynor
VP Engineering, Google
YouTube Video:
“We store another copy of the most important data on digital tape.”

Reliability of Tape
Example: European Centre for Nuclear Research
Total Data Stored Total Data Lost

(annually, on average)
Disk
50 PB
Disk
~500 TB
Tape Tape
100 PB ~500 MB
1,000,000 Times More Disk Data is Lost at CERN Annually
Magnetic Tape to the Rescue, The Economist, December 2013

http://www.economist.com/news/technology-quarterly/21590758-information-storage-60-year-old-technology-offers-solution-modern

CERN Tape reliability figures
• CERN has performed a complete verification

(which ended in March 2013) of their data on
tape with a full scan of the backlog
– 104 PB of verified data on 51,519 tapes
– 2 years 7 months and 4 days to complete
– 5 GB lost over 69 tapes
• Conclusion
– Less than 0.00006% data loss…
– Single copy on tape versus 2 copies on disk
– Tape is at least x10 more reliable than disk

NERSC Tape reliability figures
• NERSC1 tape reliability study2
– 12+ year tape archive migrated to new technology
– 24,000 cartridges migrated
– 99.999% of the data was readable
– 99.945% of tapes were 100% readable (13
cartridges were not fully readable, but mostly
readable)
– 14 files had issues representing 100GB
1. National Energy Research Scientific Computing Center

2. http://www.oracle.com/us/corporate/analystreports/corporate/esg-nersc-case-study-202702.pdf

Oracle Storage Is Engineered
for Archiving
SL8500
850 PB
SL3000
SL150
50.3 PB
ZS3
750 TB
FS1
3.5 PB
2.9 PB

StorageTek Storage Archive Manager (SAM)
HSM For Tiered Storage Environments
Transparent File Access Automated Data Lifecycle Scalability

Management
 QFS file system provides  Policy-based data management  Store billions of files
abstraction layer so that…
 Set policies for…  Manages near limitless storage
 Apps are unaware of
 Initial data placement capacity
physical location of files
 Data migration/movement Oracle has
 Applications can access
 Copy creation & multiple
files regardless of current customers with 2
placement management billion files in
40PB of SAM-QFS
 POSIX compliant file  Data retention & deletion managed storage!
system

Automation is the key enabler
Simplifying Administration & Improving Storage Efficiency
With automation via policy…

Without automation everything stays on
expensive primary disk… 1. After 30 days move to
disk archive and…
2. Make copies to tape
Standard POSIX File System API

Primary Disk
3. After 1 year remove from
Applications
disk archive
video_1.mov
video_1.mov
Disk Archive
Tape Archive

Recap: Oracle archiving infrastructures…
Architected for availability, collaboration & data re-use
 Scale performance and capacity  Collaboration
non-disruptively – Data Analysis
– Add primary disk as requirements grow – Strategic Planning
– Add tape media and tape drives
 Re-Use of Data
– Add Servers for WebCenter Content
– Validate previous conclusions
 Highly Available configuration – Apply existing data for new uses
– Disk, Tape, off-site Tape architecture
 Open Formats
– WebLogic for WebCenter Content
– Store original
Failover
– Transform into an Open Standard
– Oracle Solaris Cluster with failover agents
– Allows for complete replacement of
– Scheduled Data Integrity Validation
hardware and software if needed
Benefits from the Oracle solution
• Configuring instead of Programming
• Engineered to work together (hard and software in one single solution)
• Certified, single provider Solution
• Continuous Backup included (Data + Backup)
• Cost efficient & reduction of TCO
• Risk avoidance through the use of open standards
• Applicable for every archiving solution
• Fully scalable (>850PB)
• Simplified system-management through a single management interface
(Enterprise Manager)

Oracle archiving infrastructure deliverables
• Experience Significant Cost Savings
– Reduce hardware management and content access costs
– Higher capacity, lower cost through tiered storage
• Reduce Risk and Increase Data Availability

– Sustainable through time; scale in capacity and access
– Always available information
• Increase User and IT Productivity

– Put data into the hands of users for collaboration and analysis
– Proven solutions and integration increases IT productivity

Positioning Optimized Solutions
From Best in Class to Engineered Systems
Best in Class Products Oracle Optimized Solutions Engineered Systems

Oracle Optimized Solution for Lifecycle Content Management
Integrates Oracle WebCenter Content 11g, Storage, SAM
 Certified Hardware, Software, Services Solutions

• Full information lifecycle management
• Reference architecture certified and optimized
 Cost-Effective
• Matches cost of storage to content access requirements to minimize TCO
• Blends disk for faster access and tape for less active access
• Simplified management and operational infrastructure
 Fastest Deployment with Low Risk
• Pre-tested and architected solution maximizes supportability
and minimizes deployment risk
• Enforces the highest levels of security through proven technologies certified by Oracle
 Highly Scalable
• Seamlessly scales within each tier of storage
• Transparently moves data between tiers based on policy

Oracle’s Infrastructure for LCM
Oracle WebCenter Content 11g
Storage Archive
Manager
Flash Disk Tape

References
Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal/Restricted/Highly Restricted 42
Oracle archiving references in Public Sector
Citizens Records Genealogy archive

archive adding 15TB per day
Land deeds archive
Book & Document
archive
Case files Cultural Heritage archive

archive Research archive
Legally binding Social

Health Records archive Services archive
Research archive
Plant specimen archive
Court files archive

Dept for Rural Development & Land
Reform Document retrieval & Archiving
ORGANIZATIONAL OVERVIEW SOLUTION
The Ministry of Rural Development and Land Reform (DRDLR) was created in Oracle offered an Oracle-on-Oracle solution,
2009, to have a Ministry dedicated to the social and economic development of existing of Storage, Systems, SAM-QFS,
rural South Africa; committed to ensuring that South Africans residing in rural Networking, Database, FWM, WebCenter
areas enjoyed the same benefits as their urban cousins, so that that they too were
Content, ACS
covered by the blanket of human rights and basic dignity guaranteed in their
Constitution. Offered as an Oracle Optimized Solution for
CHALLENGES/OPPORTUNITIES Integrated Lifecycle Management
• The inability of the present registration infrastructure and resources, to accommodate the increase
in volume associated with an anticipated 20 million land parcels that will result from government's RESULT
land reform measures;
• the need to link with the electronic Cadastral Information System (CIS) in order to improve
efficiency and accuracy of South Africa's land information management;
• 7x fewer vendors to reduce complexity
• the demand for decentralization of services in order to effect delivery at point of need;
• the necessity for consolidating and rationalizing diversified registration procedures created by • Land deed archive retrieval reduced from 48
previous political dispensation in legislation pertaining to statutory rights; hours to less than 2 minutes, 3000x
• the need to provide registration capability for other forms of land tenure that Government may improvement
introduce in future;
• the integration of the DLA’s databases to provide management with an Integrated Information • Infinite scalability and non-disruptive expansion
System; and
• the need for the DRS to comply with government policy on information technology, security and e capability enables forever data archives
Commerce.
Pending customer approval – Internal Use Only
Ministry of Internal Affairs - Romania
ORGANIZATIONAL OVERVIEW
• Directorate for Citizens Record and Databases Management (DEPABD)
functions as the operative structure of the Ministry of Internal Affairs, with
powers to organize, coordinate and follows up the implementation of the
CUSTOMER’s BENEFIT
legal provisions in the field of citizens record, civil status and
administrative change in the citizen's names. • DEPABD will have a new way to manage and
respond to citizens or business requests for
CHALLENGES & SALES PROCESS consulting the old physical archive
• Building an eArchive system for the old physical archive by digitizing and • DEPABD will be able to easily share all records
store an estimated 80.000.000 paper identity records will all related parties
• eArchive is ready for future growth and expansion
LICENSED PRODUCTS
• eArchive is future-proof and ready for future
• Core Tech: Oracle DB EE, RAC, Partitioning, ASO, DB Vault, Audit Vault upgrades, enabling long-term preservation
and Database Firewall, Secure Backup, Exadata Software
• Middleware: Weblogic Suite, SOA Suite, Web Tier, WebCenter Portal, WHY ORACLE?
Weblogic Server EE, WebCenter Content, WebCenter Caputre, Identity • A single vendor for all components HW& SW
and Access Management Suite Plus, Oracle Data Integrator, OBI EE • A comprehensive, standards-based, interoperable
Suite Plus, solution that meets their current and future needs.
• Hardware: Oracle Exadata X4-2 ER, ZFS Storage ZFS 7420, 8 x Oracle • The integrated, Oracle-on-Oracle footprint.
X4-2 Server , 2 x Oracle SPARC T-4 Servers, Oracle StorageTek SL150
Tape Library, 2 x Brocade Switch,
• Services: Oracle ACS (for ED) and Oracle OCS Services.
Pending customer approval – Internal Use Only

Zenito
Archiving for the future
COMPANY OVERVIEW
• Zenito is the Belgian Social Security Organisation for Independent RESULTS
Entrepreneurs offering retirement & pension plans, child allowance and • KSZ-certified Legally Binding Digital Archive
other financial services. Zenito covers 160.000 independent
entrepreneurs and over 60.000 partnerships. solution
• 11km of paper storage digitised
CHALLENGES/OPPORTUNITIES
• Savings of €600K storage cost p.a.
• Zenito has a huge paper archive containing many legal documents and
moves to a new building in 2011 due to a space reduction program • UCM + Secure Files has been proven to be
• 380K existing dossiers, @12K annual growth extremely fast in document retrieval
• 500K new documents with legal value p.a., 2.2M documents sent
out p.a.
• Mandatory KSZ certification (local records management regulation)
requires WORM storage
SOLUTION
• Pergamon, full Document Life Cycle solution deploying UCM10g,
ODC10g & Oracle Db11g (incl. SecureFiles and Partitioning)
• Customizations to UCM and ODC, in order to completely map their
current business processes

FamilySearch
Genealogy archiving for the World
COMPANY OVERVIEW RESULTS
FamilySearch is all about family history, genealogy, and
preserving records that document the human race and our • Flexible architecture, storing 4Billion images
relationships to each other. FamilySearch.org is sponsored by The • Scalable for enormous growth
Church of Jesus Christ of Latter-Day Saints and is free to the • Several copies of data in different locations
public, with the goal of helping people find their ancestors • Preservation Planning in place
• Scalability – adding 15TB per day
• Loosely coupled architecture – still building and expanding the
archive
• Constant migration and repository migration
SOLUTION
FamilySearch uses a variety of products, from different vendors.
From Oracle they use the SL8500 Tape Library, T10k tapes, Oracle
Database 11g and Java

Qatar National Library
• Part of the Qatar Foundation, Qatar National Library was the
first public library in the Gulf region, founded in 1962. • Sustainable and Long-term
Infrastructure to support customer’s
• It serves everybody from world-class researchers looking for
growth and ambition.
highly-specialized scientific articles, to the general public who
enjoy listening to music or watching videos. • Fully integrated solution where
monitoring and administration are
CHALLENGES/OPPORTUNITIES optimised
• Increasing data volumes
• Quality of Service by ensuring Stability, Reliability and
Sustainability
• Benefit of a full integrated solution and linear performance
increase with the future upgrade
SOLUTION
• Qatar Foundation National Library used Sparc Systems,
Solaris Virtualisation, Oracle Storage Solutions and Oracle’s
Axiom Storage to a fully integrated environment

The Dutch Public Prosecution Service
Content Repository & Archive
AGENCY OVERVIEW SOLUTIONS
Openbaar Ministerie, the Dutch Public Prosecution Service, leads adjudication of criminal • Webcenter Content
cases in the Netherlands. It decides whether or not a case should be brought to court, and, • Exadata
if so, it initiates proceedings. In addition, it is also responsible for protecting the rights of
victims and offenders throughout the judicial process. To put it concisely, Openbaar RESULTS
Ministerie is responsible for maintaining legal order.
Consolidated several terabytes of data in an enterprise content
repository managed by Webcenter Content and storage of metadata in
The organization was looking to enhance their primary business application “GPS” and move
Oracle Exadata Database Machine to create single source for criminal
the already centralized databases with information on criminal justice case files to an
justice case files used by prosecution officers in collaboration with
Exadata machine to be able to simplify metadata storage and enabling quick metadata
partner organizations through direct and automatic communication,
retrieval. To achieve its goals, the organization selected Oracle Exadata Database Machine.
executed by Webcenter Content
The solution, which is managed by Atos and delivered to the Dutch Public Prosecution
Delivered a content repository solution that is scalable to support
Service as through outsourcing, led to more efficient day-to-day execution of criminal justice
future growth and is flexible enough to handle usage peaks when
cases
2,000 simultaneous users are exchanging or accessing information or
are otherwise involved in electronic communication
CHALLENGES Accelerated day-to-day management of cases for more than 800
prosecution officers across the country by providing 24/7 access from
Simplify data storage from criminal justice case files throughout the country into a single
any location to the most recent data in case files, even during court
content repository and enable quick and permanently available multimedia data retrieval
sessions
for prosecution officers working on cases around the clock, from any location
Improved communication due to improved reaction times and access
Deliver a solution that can support 5,000 users, with peaks in simultaneous content access
from any location at any time
and data retrieval from 2,000 users
Created an architecture based on Webcenter Content and supported
Accelerate prosecution officers’ day-to-day management of criminal justice cases by
by Oracle Exadata Servers that is easily scaled to any level of
switching from paper dossiers to digital dossiers with the most recent data accessible
performance and storage capacity
anywhere, anytime
Improve the user experience and ease of use for communication through centralized
content storage
Create a more scalable solution to provide tailored storage for an exponentially growing
multimedia content repository of criminal justice case files

Royal Botanic Gardens Kew

• The RBG Kew is first and foremost a scientific institution,
but is it also a place to visit and a key contributor to • Leaner, less people intensive
education establishments content creation, authorisation and
publishing of content
• Increased numbers of people
• Large numbers of disparate systems for content online
• Huge amount of content from years of research, with large • Reduced costs of content system
numbers of specimens and digital assets in excess of 1 maintenance
billion
• They need to revamp their web presence, their Digital
Asset Management and their internal IT systems.
SOLUTION
• Kew used Oracle’s Content Management system to
consolidate their digital assets in multiple formats and
launch a modern user experience for their 250th
anniversary

European Bank Centralizes on WebCenter Content
as their Digital Document Archive
COMPANY OVERVIEW
• Ranks among the world’s 25 largest financial institutions
• Offers retail and wholesale banking, asset management, leasing
and real estate services RESULTS
WebCenter Content is handling:
CHALLENGES • 40+ million documents
• Provide scalable digital document archive that delivers fast and • 50 million revisions
• 30,000-50,000 new documents per day on
easy accessibility to customer documents
average
• Replace siloed Siebel file system • 170,000 new documents per day on peak
• Phase out 50+ local document management systems days
• Reduce cost of paper archive • 350 Gigabyte added each week
• Enable multi-channel document delivery to customers • 23 Terabyte stored so far
(hardcopy, email, online banking) • 30,000 named users
• 20,000 concurrent users per day
SOLUTION • 200,000 Siebel Adapter iFrame hits per day
• Oracle WebCenter Content and WebCenter Application Adapter (6-7/sec avg/8hr day)
for Siebel

ArRiyadh Dev. Authority (ADA) uses WebCenter to
Better Manage 25TB of Digital Assets
OVERVIEW CUSTOMER PERSPECTIVE
• Government agency responsible for the development of Riyadh, Saudi “Since deploying Oracle [WebCenter], we
Arabia’s capital city. ADA devises plans and procedures to improve the have seen rapid improvements in our
standard of services and facilities provided for Riyadh’s residents. ability to manage data and documents
effortlessly and ensure the smooth daily
CHALLENGES operations of urban planning.” – Majed Al
• Enable centralized management of more than 25 terabytes of urban Sultan, Applications Development Manager,
development data, including multimedia, drawings, and reports, that are ADA
currently growing by 20% annually
• Reduce error rates of manual data management processes RESULTS
• Establish an integrated approach to capturing, storing, managing, and • Centralized their photo and video libraries
maintaining digital assets
(300k high-res images and more than 1,000
• Ensure data security and access, complying with existing internal
HD videos (200GB per file))
practices and Saudi Arabian government regulatory requirements
• Digitized a backlog of physical paper files
• Established consistent policies regarding
SOLUTION content back-up and recovery, document
• Oracle WebCenter Content, WebCenter Portal and AutoVue retention and security
• Streamlined processes and info access


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Introduction to digital archiving

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

 Preservation = maintaining or restoring access to artifacts, documents and

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Information in the digital universe

Cost to power and manage

Archive Infrastructure Archive Content

• Provides guaranteed data integrity

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

• They have to – meeting legal and corporate regulations

• It’s their mission – think of Libraries & National Archives, etc

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Media & Entertainment Healthcare

Government & Enterprises HPC & Big Data

Video Surveillance Preservation

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Economic Conditions People Will

Hardware Hardware and media

Data Will Live FOREVER

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

A specification for writing a file and its descriptive

File Index: Metadata

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

Backup / Archive Software

 Simplify File Access Digital Tape Written

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |

• Offer solutions based on Open Standards / Open Formats

• Provide an integrated archiving infrastructure with

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WebCenter Content 11g provides

Storage SAM provides secure movement of

A complete hierarchy of secure,

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• Protects valuable visual assets:

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100% 80% 80% Tape Storage

Average Average Average

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Risk related to Incident

Copy Process Disaster Recovery

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A software bug destroyed 4,000,000 Gmail

The accounts were recovered using tape

“Since the tapes are offline, they’re

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Total Data Stored Total Data Lost

1,000,000 Times More Disk Data is Lost at CERN Annually

Magnetic Tape to the Rescue, The Economist, December 2013

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• CERN has performed a complete verification