Robbinsdale Q-Comp

Information and Updates

2017-2018
 Learning Outcomes

➢Review Q-Comp plan and process

➢Inform about Q-Comp changes and
modifications
 Q-Comp: Past to Present

In 2014, Robbinsdale educators and school board

voted to participate in Q-Comp offered by the
MDE.
In 2016, we voted to continue participation in the
Q-Comp program.

This February we will have a reauthorization vote.

 Q-Comp

Our plan is aligned to the following:

➢School Improvement Plans (SIPs)
➢Professional Learning Communities (PLCs)
➢Peer Observation Cycles

Our Q-Comp plan fulfills the requirements of the

Minnesota State Teacher Development and
Evaluation (TDE) Law passed in 2011.
 Quick Review of
Robbinsdale Q-Comp
 School Improvement Plans (SIPs)

➢Leadership teams wrote SIP goals over the summer.

➢A Q-Comp reading or math goal has been identified
for your building based on a nationally-normed
assessment (MCA).
➢These goals are part of the World’s Best Workforce
legislation.
Professional Learning Communities (PLCs)
Requirements
➢ Meetings are 50-60 minutes weekly on average.
➢ Complete a PLC Action Plan that contains an annual
SMART goal.
➢ Send PLC Action Plans to your administrator and the
Q-Comp Coordinator by November 3rd.
➢ SMART goal attainment will be reviewed and approved
by your administrator.
 Educator Observation Cycle
Requirements

➢ Complete and implement a Professional Growth Plan

(PGP)
➢ Complete all steps of three Observation Cycles
(Pre-Conference, Observation, Post
Conference)
➢ Demonstrate proficiency as stated in rubric
➢ Attend and participate in weekly PLC
➢ Complete end of year Reflective Statement
 Professional Growth Plan (PGP)
➢The PGP is an action plan for professional growth.
It does not need to be tied to a SMART goal or
assessment. Your goal must be:
○ Attached to new learning
○ Observed or discussed in each observation cycle
○ Documented
➢Your PGP needs to be approved by your primary peer
observer coach prior to your first observation.
Turn and Talk about what your PGP was last year and
what you might focus on for this year.
 The Observation Cycle
The three observation cycles throughout the year consist
of three steps:

➢ Pre-Conference (30 minutes)

➢ Observation (45 minutes)
➢ Post Conference (30 minutes)

All three observation cycles require the Pre/Post

Conference form. This form must be completed and
shared with your peer observer coach 24 hours prior to
both the pre and post conferences.
 Pre/Post Conference Form
➢The intent is to guide you through
planning and reflection.
➢The “Pre” section is for you to be
intentional about what your coach will
be observing.
➢The “Post” section is to help facilitate
thoughtful reflection on the observation,
thus encouraging your personal growth
as a professional.
 Special Circumstances
Contact your primary coach if…
➢ You go on any sort of a leave this year (FMLA,
personal, etc.). More information is available on the
website.
○ The number of observations may change and your
stipend will be prorated based on the length of
your leave of absence
○ Your stipend will be prorated based on your ability
to participate in your PLC
➢ Your role, building, or FTE changes during the school
year.
➢ Your name changes.
YouCanBook.Me (our scheduling tool)
➢We will send an email about scheduling on September
12th.
➢The entire observation cycle should be scheduled
within a five-school-day period.
➢Schedule a minimum of 24 hours between the
observation and post conference.
➢Be mindful of school calendar: conferences, staff
meetings, PLC meetings, testing dates, holidays, etc.
➢Email your coach for last minute rescheduling.
 Fall Observations

➢Cycle one will begin September 18th.

➢Please schedule as soon as possible to
ensure a multitude of scheduling choices.
➢Please record your dates and times in your
own calendar and save the confirmation
emails from YouCanBook.Me.
Q-Comp website
www.qcomp-rdale.org
 Rubric Domains
Domain 1: Planning
Domain 2: Environment
Domain 3: Delivery & Practice (Delivery of Service)
Domain 4: Professional Responsibilities
➢ Domain 3 will always be observed.
➢ You will choose one additional domain for peer
observations. (High Cycle observations with
administrators will include all 4 domains.)
➢ For Domain 1 or 4, list your artifacts to share with your
coach. A resource list of possible artifacts is available
on the website.
 Reflective Statement

➢Under the Q-Comp plan every educator needs

to complete a Reflective Statement annually
that will be shared with your administrator.
➢This will be collected at your summary
conference in June.
➢This document can be used to renew your
teaching license.
 High Cycle
➢ Administrators will communicate to you if you
are on High Cycle this year.
➢ During High Cycle, your first observation will
be an evaluation with an administrator. The
other two observations will be with your
primary coach.
➢ Administrators will observe all 4 domains
(unlike with peer observer coaches, who only
observe 2 domains at a time).
➢ Your reflective statement will need to be
completed by May 18th.
 Probationary Educator Information
➢ Eligible for all Q-Comp stipends by completing
the previously stated requirements.
➢ Your three observations are coordinated with
your principal.
➢ All four domains will be observed in each
observation cycle.
➢ The proficiency scoring is progressive, based on
the year of probation.
 New This Year - PLC

➢Up to 25 CEUs for PLC work

➢PLC Team Lead training is required
➢PLC attendance policy

Information sent week of September 5th

 New This Year - PGP

➢High cycle prep/PGP meetings available

with your primary coach September 13-15
➢PGP approved by primary coach
electronically
Questions
Robbinsdale Area Schools
Professional Learning Communities
2017 / 2018
 HELLO!
Your PLC Support Contacts are:

Tracy Mena - RAS Q-Comp Coordinator

and
Polly Gregor - RAS Professional Learning Coordinator
 Professional Learning Communities

Welcome to the 2017/2018 Robbinsdale Area Schools

Professional Learning Communities . . .

Clarified and Systemic!

A professional learning community, or PLC, is a
group of educators that meets regularly, shares
expertise, and works collaboratively to improve
teaching skills and the academic performance
of students.
 DuFour’s PLC Team Questions

◉ What do we want students to learn? (Planning and pacing instruction)

◉ How will we know if they have learned it? (Collect data)

◉ What do we do if they do not learn it? (Intervention)

◉ What do we do if they do learn it? (Enrichment)

 Administrator Roles and Responsibilities - Clarified and
Systemic
● Provide and design a schedule that ensures designated/protected PLC time
● Hire PLC Team Leads
● Guidance/Support upon request
● Provide access to resources
● Ensure teacher accountability upon request from PLC Lead
● Drop in / check in to meetings
● Facilitate monthly PLC Team Lead meetings
● Assist in alignment with building SIP goals
● Use feedback from PLC Leaders to develop trends and needs for building
professional learning
● Assist PLC teams with the process of data collection and analysis
● Encourage work within PLC’s to be teacher led
PLC Team Leads - Roles and Responsibilities - Clarified and
Systemic
● Attend PLC Team Lead training district wide
● Facilitate PLC team meetings
● Meet monthly with administrator
● Have a clear understanding building SIP plan
● Ensure alignment of PLC work with SIP goals
● Submit PLC Action Plan (in November)
● Meet with administrator at year’s end to share PLC Team results
● Communicate with administrator if issues or concerns arise within
PLC team
● Be a liaison between district level information and PLC members
● Ensure the development of the weekly PLC Team agenda
● Ensure that PLC Team meeting notes are up to date and stored in the
shared Google File.
 PLC Team Lead Training Dates

Date Building Time Location

Monday, 9/11/17 Cooper High School 2:30 pm Media Center

Tuesday, 9/12/17 Plymouth Middle 3:10 pm Media Center

School

Wednesday 9/13/17 Robbinsdale Middle 3:10 pm Media Center

School

Monday 9/18/17 Sandburg Middle 3:10 pm Media Center

School

Tuesday 9/19/17 Armstrong High 2:30 pm Media Center

School

Wednesday 9/20/17 Education Service 7:30 am Boardroom

Center

Wednesday 9/20/17 FAIR School Crystal 3:10 pm Media Center

Thursday 9/21/17 Education Service 7:30 am Boardroom

Center

Thursday 9/21/17 Education Service 4:15 pm Boardroom

 PLC Member - Roles and Responsibilities - Clarified and
Systemic
● Attend all PLC Team meetings
● Be actively engaged in all PLC Team meetings and activities outside
weekly meetings
● Be willing to change classroom practice to improve student
achievement
● Collect student assessment results / student work for data analysis
● Come to team meetings with data (if applicable)
● Follow the action plan agreed upon by the PLC Team
● Investigate appropriate research based, best-practice instructional
strategies and share with PLC Team
● Create and administer common formative and summative assessments
Let’s clear up some possible misunderstandings . . .
We should not use weekly PLC Team Meeting time for

● Curriculum writing (scope and sequence, unit planning,

standards alignment work) - link to RAS Board Policy 603
● Technology training
● Large group professional learning
● Grade level issues . . scheduling
● Book study
 We should use weekly PLC Team Meeting
time for
● Analyze assessment data
● Set/review or revise SMART goals (long term or incremental)
● Discuss and decide on research-based, best-practice teaching
strategies to improve student achievement
● Identify and/or utilize district resources for additional expertise
● Create common assessments to use to collect data on student
learning
 PLC Team Meeting Form . . Clarified and
Systemic
● New and Improved
● Based on feedback from teachers and administrators
● ALL PLC Teams will use this form for their work
● Fill in group information to create a template for the PLC
● Make a copy of your PLC template for each meeting
● After each meeting; save in a Google Folder shared with Administrator(s)
● Will be revisited for modifications and revisions after this year
Link to form here
 Agendas for first two PLC Team Meetings
Clarified and Systemic!
Week of September 11-15 Week of September 18-22
➔ Introduce team members (share ➔ Review new PLC form and set up
past experiences with PLC’s) team template
➔ Develop Team Norms (link here) ➔ Create a Google folder for your
weekly PLC forms (share with
➔ Discuss 2016/2017 PLC Action
administrator)
Plan Reflection Questions
➔ Discuss what data may look like for
your PLC Team

These agendas will be sent via email to teachers prior to each week.
 Two year plan for RAS PLC work . . . Clarified and
Systemic
2017/2018
Focus: Clarified and Systemic
◉ Obtain feedback
◉ Defining roles
◉ New and improved weekly
meeting form
◉ District continuity
◉ PLC Lead training
◉ Additional support and
resources
2018/2019
Focus: Reflection and Refinement
◉ Obtain feedback
◉ Form revisions as needed
◉ Training opportunities
◉ Data analysis
◉ Teaching strategies
◉ Teaming strategies
◉ PLC Team formation
modifications?
RAS Professional Learning Communities:

“Improving achievement for all students

through collaboration”

Questions??
Questions about PLCs