Making PowerPoint Slides

By, Venkatesh Vibin Vinod Vipindas Yeshasvi Avoiding the Pitfalls of Bad Slides

Tips to be Covered 

Basics Outlines Slide Structure Fonts Colour Background Pictures Spelling and Grammar Tips to avoid Last Minute Surprise Graphs 


Videos Flash Conclusions

For Beginners

Basics of PPT

students. educators.Basics     PowerPoint is widely used by business people. PowerPoint is software package used to display information. These slides are made by the use of Microsoft PowerPoint . . normally in the form of a slide show. and trainers and among the most prevalent forms of persuasive technology. PowerPoint presentations consist of a number of individual pages or "slides".a presentation program developed by Microsoft.

Only place main points on the outline slide. .Outline  Make your 1st or 2nd slide an outline of your presentation. ± Ex: previous slide   Follow the order of your outline for the rest of the presentation. ± Ex: Use the titles of each slide as main points.

Include 4-5 points per slide.Slide Structure ± Good     Use 1-2 slides per minute of your presentation. not complete sentences. . Avoid wordiness: use key words and phrases only. Write in point form.

Bad  This page contains too many words for a presentation slide. your audience will spend too much time trying to read this paragraph instead of listening to you. . Although there are exactly the same number of points on this slide as the previous slide.Slide Structure . it looks much more complicated. It is not written in point form. making it difficult both for your audience to read and for you to present each point. In short.

Slide Structure ± Good  Show one point at a time: ± ± ± Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused .

Bad  Do not use distracting animation. Be consistent with the animation that you use.   . Do not go overboard with the animation.Slide Structure .

± this font is 24-point. .  Use a standard font like Times New Roman or Arial. and the title font is 36-point. the main point font is 28-point. Use different size fonts for main points and secondary points.Good   Use at least an 18-point font.Fonts .

Don·t use a complicated font.  .Bad  If you use a small font. IT IS DIFFICULT TO READ.Fonts .  CAPITALIZE ONLY WHEN NECESSARY. your audience won¶t be able to read what you have written.

Colour .Good  Use a colour of font that contrasts sharply with the background.  Use colour to emphasize a point ± . ± Ex: light blue title and dark blue text. But only use this occasionally. ± Ex: blue font on white background.  Use colour to reinforce the logic of your structure.

Colour . Using a different colour for each point is unnecessary. ± Using a different colour for secondary points is also unnecessary. .Bad    Using a font colour that does not contrast with the background color is hard to read . Using colour for decoration is distracting and annoying..  Trying to be creative can also be bad.

For Intermediaries More into Details. .

Use the same background consistently throughout your presentation.Good  Use backgrounds such as this one that are attractive but simple.   .Background . Use backgrounds which are light.

Background ± Bad   Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use .

Pictures     Let the picture or graphic tell the story. Adjust the brightness and contrast to make picture stand out. . Use only related pictures. Use pictures with good clarity and proper resolution.

the use of of repeated words.Spelling and Grammar  Proof your slides for: ± ± ± speling mistakes. grammatical errors you might have make.  If English is not your first language. please have someone else check your presentation! .

. IMs (Instant Messenger).Tips to Avoid Last Minute Surprise     Put the PPT files on a USB Drive or carry your Lap Top.Always Carry the Microsoft PowerPoint Viewer in your pen drive. Turn off Screensavers. Take Care of Margins. New Email Notifications. If no Lap Top .

For Experts Advanced Concepts .

 Always title your graphs. Trends are easier to visualize in graph form.Graphs . . ± ± Data in graphs is easier to comprehend & retain than is raw data.Good  Use graphs rather than just charts and words.

Colours are illogical. .Bad      Minor gridlines are unnecessary.Graphs . Title is missing. Shading is distracting. Font is too small.

Bad January 0 Blue Balls ed Balls 0 February 7 Marc 90 ril 0 .Graphs .

Good s od 100 90 80 70 60 50 40 30 20 10 0 January ruary arch April F rs Quar r o 2002 lue Ball ed Ball .Graphs .

Graphs .Bad 100 90 90 80 70 60 lue alls 50 Red alls 40 30.6 10 0 January February ar ril ¥ ¥ ¥ ¤£ ¢¡   .6 34.6 31.4 20.6 30 20.4 20 27.4 38.

go to Insert tab> Media Clips In PowerPoint 2 Group> Movie. Put the video file in the same folder as the PowerPoint presentation. Have the video with at least minimum resolution of 64 X48 . The formats that work well in PowerPoint are avi. mpg (or mpeg). . wmv.Videos     Insert> Movies and Sounds> Movie from File. .


and choose Edit Movie Object. Zoom the video to full screen. Chose to play the video when clicked.Change how Video is Played       Right-click the video on the slide. Hide the video when it isn't playing. Rewind the video. Loop the video. .

Choose Shockwave Flash Object Drag a box across the screen to get the desired size. Right click the box and choose Properties. type the location of the SWF file. Property Pages dialog box.Macromedia Flash      Choose View>Toolbars>Control Toolbox. .


Conclusion  Use an effective and strong closing ± Your audience is likely to remember your last words Summarize the main points of your presentation Suggest future avenues of research Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly  Use a conclusion slide to: ± ±  End your presentation with a simple question slide to: ± ± ± .

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