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Accounting

Determination and
Automatic Postings

Lecture Overview
 Automated postings (GR / IR)

Automated Postings (Intro)  There are many places in the SAP system where automatic account determination and subsequent automatic postings are performed  All of this is configured through the IMG  You create a set of posting rules for a particular subsystem .

Automated Material Postings  When we receive or consume materials (goods receipt / goods issue) the transaction is automatically posted to various inventory and other accounts  This happens through a rule-based assignment process  There are rules used to value materials  There are rules used to assign G/L accounts to certain types of transactions  We call these automated postings .

Automated Material Postings  IMG transactions to define material valuation .

Valuation Area and Group (1)  Remember that an SAP valuation area is either a plant or company (plant / company valuation)  Global Bike uses plant-level valuation as most do .

Valuation Area and Group (2)  A valuation group is used to optionally support different account determination rules between plants  Materials in different plants by assigning plants to different valuation groups  Different plants can record goods movements to different inventory accounts  Global Bike uses one valuation grouping code so one group of G/L accounts is shared by all plants .

Valuation Area and Group (3)  Valuation grouping can be enabled or disabled  Transaction code OMWM enables or disables valuation grouping .

Valuation Area and Group (4)  IMG: Materials Management -> Valuation and Account Assignment -> Account Determination -> Account Determination Without Wizard -> Group Together Valuation Areas (OMWD) .

Valuation Class and Account Category Reference (1)  Remember that a valuation class is used to determine the G/L account updated resulting from a material- relevant transaction  A valuation class also belongs to an account category  And the account category links the valuation class with the material type .

Account Category Reference  This is the link between valuation classes and material types  Materials Management -> Valuation and Account Assignment -> Account Determination -> Account Determination Without Wizard -> Define Valuation Classes (OMSK) .

Valuation Classes  A valuation class belongs to an account category reference and materials have a valuation class .

Valuation Classes and Material  If I create a raw material (Create Special) I can only select those valuation classes for ARef 0001 .

Material type / Account Category Reference  Raw materials belong to the account category reference 0001 .

3002.3001.3003 belong to Aref (0001) .Summary  The material type Raw Materials (ROH) belongs to the Account Reference Raw Materials Reference (0001)  Valuation classes 0710. 7020. 3000.

Illustration Account Reference Valuation Material Class Type .

PART 2  AND NOW FOR THE TRANSACTIONAL PART OF AUTOMATIC POSTINGS .

Configuring Automatic Postings  Invoice verification and inventory management transactions are posted automatically to financial and cost accounting systems  Materials belonging to a valuation class have an associated ( automatically determined) inventory (G/L) account .

Account Determination  Company code determines the relevant chart of accounts (GL00) for Global Bike  Company code and plant determine the valuation area and valuation group (discussed previously  Transaction key is determined from the goods movement type  We connect the transaction key to G/L account numbers here  Material valuation class .

Table T020 tells the story  Global Bike uses the same valuation grouping code for all plants (0001)  Note how the different valuation classes point to different accounts .

valuation class 3000 (Raw Materials) posts to G/L account 200000 (Inventory- Raw Materials)  For transaction key BSX (Inventory Posting) Valuation class 3100 (trading goods) posts to G/L account 200200 (trading goods .Table T020 tells the story  For transaction key BSX (Inventory Posting).

Transaction Keys  Transaction keys play a pivotal role in automatic postings  These SAP predefined transaction keys are used for various types of goods movements  Transaction code BSX is used for all posting to material stocks (goods receipt and goods issue) .

Configure Automatic Postings  Transaction keys are part of the automatic posting process .

Configure Automatic Postings  Transaction keys are grouped by function  These apply to materials management  Use transaction key BSX for inventory postings .

Configure Automatic Postings  Transaction key BAX  Association the various valuation classes with specific accounts .

Configure Automatic Postings  Rules determine how the accounting determination is performed  Based on valuation class in this case .

Configure Automatic Postings  A posting key determines  Valid account types  Whether the posting is a debit or credit posting  Layout of entry screens (we are not concerned with screen layout here  Posting keys are defined at the client level  SAP delivers a number of predefined posting keys .

Configure Automatic Postings  SAP predefined posting keys .

Configure Automatic Postings  Posting keys for transaction key BSX  Posting key 89 is for stock inward movement  Posting key 90 is for stock outward movement .