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Y  

 

2  
—   Y 
ë At the
conclusion of this lecture, you
should:
± Know how to plan and prepare an
effective oral presentation utilizing the
OABC principle.
± Feel confident in your ability to deliver a
good oral presentation verbally and non-
verbally.
± Be able to create and use visual aids to
enhance verbal message.
—   Y 
ë At the
conclusion of this lecture, you
should:
± Ñnderstand how to set-up a room to
facilitate the desired learning
environment.
± Feel comfortable facilitating a question
and answer session.
± Know how to make a group presentation
more effective.
± Be able to evaluate your presentation.
Y  
 
ë „reparation
± „lanning
± OABC
ë „resentation
± ÿoice
± Non-verbal communication
± ÿisual aids
± Room layout
Y  
 


ë „resentation
± ‰ime
± Question & answer session
ë „resentation tips
± Îeneral
± Îroup
ë „ost-evaluation
ë Q&A
ë Conclusion
  
 

ë Create an objective to achieve purpose


ë Analyze audience
ë „lan timing
ë Consider delivery methods
„reparation: „lanning

  


ë 2emorized
ë 2anuscript/Reading
ë Extemporaneous/Speaking from notes
ë Impromptu
  
Y 
ë 2ust be creative/catch attention
± Question (rhetorical or other)
± Appropriate humor
± ÿisual
± Interesting story
± Îood/bad example
± Quote
± Hypothetical question
± Startling fact
  
Y 

ë^  ± bottom-line up-front
ë Don¶t apologize or make excuses
ë Write it last
ë Consider memorizing it
  
 

ë Yutline major content


area
ë Group major points
into seven items
ë Consider having visible
throughout
  



ë Develop each major area from agenda


ë „rovide support
± Statistics, examples, testimonials, stories,
analogies, explanations
± Something that will be remembered
ë Choose logical sequence
ë ^uild-in internal summaries/transitions
„reparation: ^ody

  
 

ë Why Ask?
ë Closed vs. Ypen-ended
ë Yverhead vs. Direct
ë Relay vs. Reverse
„reparation: ^ody

  
 

ë Getting Responses
± Ice-breaker
± ‰en-Second Rule
± Listening skills
± Movement
  

 


ë Strong and clear


ë Ensure purpose/objective is achieved
± Repeat major points/summarize
± Îive conclusions and recommendations
± Îive a challenge/action steps
ë Conduct Q & A
ë „lan a solid ending after Q & A
Y  
 
ë „reparation
ë„ 
± ÿ 
±  
 
 
± ÿ


± 
 
±  
±   
  
 



ë „itch - high or low frequency


ë Rate - speed at which you speak
ë Volume - how loud you speak
ë Tone - cumulative effect of voice
ë illers
ë Silence
 

  

ë Two main sources: face and upper


limbs
ë Eye Contact/acial Expression
± ‰hree-second conversations with audience
members
ë pper limbs
± Ñse to supplement your spoken message
 

  
ë Appearance/„osture
± Not noticed
± Well groomed
± Slightly more formal than audience
ë 2ovement
± Ñse floor space effectively
± Move toward audience naturally
± Don¶t pace or wander
± „lace weight evenly on both feet
 
   

ë Do NYT se Visual Aids to:


± impress your audience with overly
detailed tables
± avoid interaction with your audience
ÿ 
 
± make more than one main point
 
± present simple ideas that are easily stated
verbally 
± present irrelevant data
 
   
ë 2ost common visual aids:
± Computer projected images
± Overhead projector
± „osters and flip charts
± Audiovisual
± Handouts
± „hotographic slides
± Artifacts
„resentation: Visual Aids


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„resentation: Visual Aids

Î # 



 

ë Visibility ë „ortability
ë „rofessional ë Cost
image
ë Ease of
ë Availability
creation
ë Reliability
and updating
ë Intrusiveness
ë Ease of use
 
$

%—


ë Eliminate distractions
± Windows, wall hangings, colors
ë Carpeted with sound-absorbing walls
and ceiling to ensure quiet
ë ighting considerations
ë Square shaped
ë Temperature controls
 
$

%—

ë Ensure there are enough seats for everyone.
ë 2ake sure the area is clean.
ë Set up your materials and visuals.
ë Have extra supplies on hand.
ë Set-up the room prior to training (if possible).
ë Tables (moveable) and chairs (comfortable).
„resentation: Room ayout

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„resentation: Room ayout

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„resentation: Room ayout

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„resentation: Room ayout



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„resentation: Room ayout

 
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„resentation: Room ayout

 
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ë Stay within allotted time
ë „ractice and time
ë Time each section
ë ^uild in cushion time for any audience
involved activities
± Discussion
± Questions
± Hands on activity
 
 (

ë When to take?
± During
± After
ë „repare
± „lanning anticipated questions
± „racticing answers
„resentation: Q & A

)    

ë isten carefully
ë Answer accurately, concisely, clearly and
admit when you don¶t know the answer
ë Tough questions:
± remain calm
± take time to think
± answer honestly
± ask the audience for assistance
± don¶t ramble
Y  
 

ë „reparation
ë „resentation
ë„ 
 
± Î

± Î 
ë „ 
 
' 
ë „ractice Techniques
± Speak conversationally
± Rehearse out loud on your feet
± Memorize key parts
± „ractice with visuals
± Critique practice session
± Simulate actual situation
± ‰ime yourself
„resentation Tips

* 



ë ou have to have a God-given talent to


be a good speaker.
ë It was a lot easier for ³them´.
ë Good speakers don¶t have to work at it.
ë The experienced people don¶t get
nervous.
ë I could never be a good speaker.
ë I¶ve tried all that and it didn¶t work.
„resentation Tips

Y 
%   


ë Start small
ë Add on progressively
ë Start with a message of importance to you
ë Know your material and „„ well
ë Speak often, as much as you can, in all
forms
ë „ractice and test
„resentation Tips

Y 
%   



ë Know the territory


ë Visualize and assume success
ë Talk one-to-one with friendly faces
ë ocus on the message, not what the audience
might be thinking of you
ë „erform activities that reduce inhibitions
about speaking
ë Give yourself many reasons to feel good about
yourself
„resentation Tips

— 
 

ë Start with a bang


ë Stand straight and tall but relaxed
ë 2ove around the room
ë Don¶t speak until you have eye contact
with the audience
ë Show enthusiasm - ^e conscious of your
voice tone and rate of speech
„resentation Tips

— 
 

ë Think:What do you want your


audience to see?
± Confidence
± „reparation
± Flow
 2ake it look effortless

 + 

ë 2ake mental notes throughout presentation
of things to improve:
± Questions you couldn¶t answer
± Hard selling points
± Areas of difficulty for audience
± Nervous behaviors
ë At a break or at the conclusion, indicate
changes needed on notes
ë Ask audience (when appropriate) for feedback
  

)  


 

ë ou can be a good presenter;
presentation skills can be learned.
ë Careful preparation and practice cannot
be faked.
ë Know your purpose and plan to achieve
it.
ë Visual aids should enhance not distract
from you.