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—   Y 
ë At the
conclusion of this lecture, you
± Know how to plan and prepare an
effective oral presentation utilizing the
OABC principle.
± Feel confident in your ability to deliver a
good oral presentation verbally and non-
± Be able to create and use visual aids to
enhance verbal message.
—   Y 
ë At the
conclusion of this lecture, you
± Ñnderstand how to set-up a room to
facilitate the desired learning
± Feel comfortable facilitating a question
and answer session.
± Know how to make a group presentation
more effective.
± Be able to evaluate your presentation.
ë „reparation
± „lanning
ë „resentation
± ÿoice
± Non-verbal communication
± ÿisual aids
± Room layout

ë „resentation
± ‰ime
± Question & answer session
ë „resentation tips
± Îeneral
± Îroup
ë „ost-evaluation
ë Q&A
ë Conclusion

ë Create an objective to achieve purpose

ë Analyze audience
ë „lan timing
ë Consider delivery methods
„reparation: „lanning


ë 2emorized
ë 2anuscript/Reading
ë Extemporaneous/Speaking from notes
ë Impromptu
ë 2ust be creative/catch attention
± Question (rhetorical or other)
± Appropriate humor
± ÿisual
± Interesting story
± Îood/bad example
± Quote
± Hypothetical question
± Startling fact

ë^  ± bottom-line up-front
ë Don¶t apologize or make excuses
ë Write it last
ë Consider memorizing it

ë Yutline major content

ë Group major points
into seven items
ë Consider having visible

ë Develop each major area from agenda

ë „rovide support
± Statistics, examples, testimonials, stories,
analogies, explanations
± Something that will be remembered
ë Choose logical sequence
ë ^uild-in internal summaries/transitions
„reparation: ^ody


ë Why Ask?
ë Closed vs. Ypen-ended
ë Yverhead vs. Direct
ë Relay vs. Reverse
„reparation: ^ody


ë Getting Responses
± Ice-breaker
± ‰en-Second Rule
± Listening skills
± Movement


ë Strong and clear

ë Ensure purpose/objective is achieved
± Repeat major points/summarize
± Îive conclusions and recommendations
± Îive a challenge/action steps
ë Conduct Q & A
ë „lan a solid ending after Q & A
ë „reparation
± ÿ 
± ÿ


ë „itch - high or low frequency

ë Rate - speed at which you speak
ë Volume - how loud you speak
ë Tone - cumulative effect of voice
ë illers
ë Silence


ë Two main sources: face and upper

ë Eye Contact/acial Expression
± ‰hree-second conversations with audience
ë pper limbs
± Ñse to supplement your spoken message

ë Appearance/„osture
± Not noticed
± Well groomed
± Slightly more formal than audience
ë 2ovement
± Ñse floor space effectively
± Move toward audience naturally
± Don¶t pace or wander
± „lace weight evenly on both feet

ë Do NYT se Visual Aids to:

± impress your audience with overly
detailed tables
± avoid interaction with your audience
± make more than one main point
± present simple ideas that are easily stated
± present irrelevant data
ë 2ost common visual aids:
± Computer projected images
± Overhead projector
± „osters and flip charts
± Audiovisual
± Handouts
± „hotographic slides
± Artifacts
„resentation: Visual Aids




ü w 

 V   ! 
ü Small fonts

üToo many bullets!

„resentation: Visual Aids

Î # 


ë Visibility ë „ortability
ë „rofessional ë Cost
ë Ease of
ë Availability
ë Reliability
and updating
ë Intrusiveness
ë Ease of use


ë Eliminate distractions
± Windows, wall hangings, colors
ë Carpeted with sound-absorbing walls
and ceiling to ensure quiet
ë ighting considerations
ë Square shaped
ë Temperature controls


ë Ensure there are enough seats for everyone.
ë 2ake sure the area is clean.
ë Set up your materials and visuals.
ë Have extra supplies on hand.
ë Set-up the room prior to training (if possible).
ë Tables (moveable) and chairs (comfortable).
„resentation: Room ayout

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„resentation: Room ayout

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„resentation: Room ayout

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„resentation: Room ayout

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„resentation: Room ayout

„resentation: Room ayout

„resentation: Room ayout

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„resentation: Room ayout

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ë Stay within allotted time
ë „ractice and time
ë Time each section
ë ^uild in cushion time for any audience
involved activities
± Discussion
± Questions
± Hands on activity

ë When to take?
± During
± After
ë „repare
± „lanning anticipated questions
± „racticing answers
„resentation: Q & A


ë isten carefully
ë Answer accurately, concisely, clearly and
admit when you don¶t know the answer
ë Tough questions:
± remain calm
± take time to think
± answer honestly
± ask the audience for assistance
± don¶t ramble

ë „reparation
ë „resentation
± Î

± Î 
ë „ 
ë „ractice Techniques
± Speak conversationally
± Rehearse out loud on your feet
± Memorize key parts
± „ractice with visuals
± Critique practice session
± Simulate actual situation
± ‰ime yourself
„resentation Tips


ë ou have to have a God-given talent to

be a good speaker.
ë It was a lot easier for ³them´.
ë Good speakers don¶t have to work at it.
ë The experienced people don¶t get
ë I could never be a good speaker.
ë I¶ve tried all that and it didn¶t work.
„resentation Tips


ë Start small
ë Add on progressively
ë Start with a message of importance to you
ë Know your material and „„ well
ë Speak often, as much as you can, in all
ë „ractice and test
„resentation Tips


ë Know the territory

ë Visualize and assume success
ë Talk one-to-one with friendly faces
ë ocus on the message, not what the audience
might be thinking of you
ë „erform activities that reduce inhibitions
about speaking
ë Give yourself many reasons to feel good about
„resentation Tips


ë Start with a bang

ë Stand straight and tall but relaxed
ë 2ove around the room
ë Don¶t speak until you have eye contact
with the audience
ë Show enthusiasm - ^e conscious of your
voice tone and rate of speech
„resentation Tips


ë Think:What do you want your

audience to see?
± Confidence
± „reparation
± Flow
 2ake it look effortless


ë 2ake mental notes throughout presentation
of things to improve:
± Questions you couldn¶t answer
± Hard selling points
± Areas of difficulty for audience
± Nervous behaviors
ë At a break or at the conclusion, indicate
changes needed on notes
ë Ask audience (when appropriate) for feedback



ë ou can be a good presenter;
presentation skills can be learned.
ë Careful preparation and practice cannot
be faked.
ë Know your purpose and plan to achieve
ë Visual aids should enhance not distract
from you.