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Session 5:

JOB DESIGNS
SESSION OBJECTIVES
• Describe the importance of jobs to the
economy, the organization and the individual
• Describe how the job designs were crafted
• Explain the purpose, KRA, Major outputs and
tasks of each position item in a functional
division
Internal Factors Driving
Organizational Change
CONTENT OF A JOB DESIGN
• Position Title
• Qualification Standards
• Job Purpose
• KRA/OUTPUTS
• Duties and Responsibilities (Major tasks)
• Behavioral Competence (Personal Effectiveness,
Interpersonal Effectiveness, Thinking/Conceptual Skills)
• Attitudes/traits/aptitude
• Technical Competence
• Management Competence
Office the Schools Division Superintendent
Information Technology Officer I (SG 19)
QUALIFICATION STANDARDS
Bachelors Degree relevant to the job
2 years relevant experience
8 hours relevant training

Recommended additional requirements:


Should have 200 hours relevant training (80 hours education and 120 hours ICT related)
One year of relevant experience in supervisory function

IT project management experience (minimum of 3 years in at least 3 projects of varying ICT


project management areas)
Demonstrate ability to relate to different stakeholders & clients to identify ICT needs and
requirements
Ability to identify resource requirements and mobilize resources for ICT projects
JOB PURPOSE
Information Technology Officer I (SG 19)
• Managing the effective implementation of ICT solutions
and services for governance and education; formulate a
division ICT strategy and plans aligned with the region and
national plans for ICT
• Providing technical assistance on the integration of ICT in
teaching and learning
• Providing technical assistance to schools on the
establishment of ICT infrastructure that will enable
schools to effectively and efficiently operate
• Providing capacity building to teachers on ICT-enabled
solutions in collaboration with the Curriculum
Implementation Division.
Office the Schools Division Superintendent
Oversight for
Administrative Services
Cash Personnel
Administrative Administrative Administrative Administrative Administrative Administrative
Officer V Aide VI Officer IV Aide VI Officer IV Aide VI
(SG 18)P31,351 (SG 6)P12,921.00 (SG 15)P24,887 (SG 6)P12,921.00 (SG 15)P24,887 (SG 6)P12,921.00
(Cashiering Services) (Cashiering Services) (Personnel Services) (Personnel Services)

• Bachelors • Completio • Bachelors • Completion • Bachelors • Completion


degree of 2 yrs degree of 2 years degree of 2 years
relevant to studies in relevant studies in relevant to studies in
the job college or to the job college or the job college or
• 2 years high school • 1 year high school • 1 year high school
relevant graduate with relevant graduate with relevant graduate with
experience relevant experience relevant experience relevant
• 8 hours of voct’l/trade • 4 hours of vocational/tra • 4 hours of vocational/tra
relevant course relevant de course relevant de course
• No required training • No training • No
training experienc
Career Service Career Service • required Career Service required
• No Professional experience
Professional Professional experience
required (Second Level • No
(Second Level (Second Level • No
training Eligibility required
Job Purpose
Oversight for Admin. Services Cash Personnel
AOV ADAVI AO IV ADA VI AO IV ADA VI
To supervise the To provide • To manage • To provide • To provide • To provide
team that provide cash collections,
clerical and assistance to personnel assistance
the SDO with disbursements,
timely, responsive secretariat the AO IV for administration to the AO
liquidations and
and economical support to Cash, in cash services to the IV for
administrative preparation of
AOV and collection and management Personnel,
services in reports to the
personnel and administrativ accounting disbursement, and personnel in the
records e services office to ensure and in the of the Schools provision
management, function. proper preparations Division in the of
cash
utilization and and areas of personnel
disbursement,
timely submission of recruitment administrat
procurement ,
security and disbursement cash related and selection, ion services
custody of of funds and
reports. personnel to the
property and the liquidation of
maintenance of cash advances
admin., manageme
facilities to pay for compensation nt and
government and benefits personnel
obligation administration of the
etc. Schools
Division
Records Property
Administrative Administrative Administrative Administrative Aide VI
(SG 6) P12,921.00
Officer IV (SG 15)P24,887 Aide VI (SG 6)P12,921.00 Officer IV (SG 15) P24,887 a.k.a Storekeeper II
(a.k.a. Information Officer II SG 15; a.k.a Date Entry Machine Operator a.k.a
AO III Records Officer II SG 14) Administrative Officer V (Supply Officer
III SG 18)
Administrative officer III
(Supply Officer II SG 14)

Bachelors degree Completion of 2 years Bachelors degree Completion of 2 years


relevant to the job studies in college or relevant to the job studies in college or
1 year relevant high school graduate 1 year relevant high school graduate
experience with relevant experience with relevant
4 hours of relevant vocational/trade course 4 hours of relevant vocational/trade
training No required experience training course
Career Service No required training Career Service No required
Professional Career Service Professional experience
(Second Level Professional (First (Second Level Eligibility) No required training
Eligibility) Level Eligibility) Career Service
Professional (First
Preferred Qualifications Recommended additional
Experience: 4 years relevant requirements: Level Eligibility)
experience  Basic knowledge in
Recommended additional
Trainings: 40 hours relevant computer operation such
requirements:
training as Microsoft Office,
 Basic knowledge in
Excel, Power point, use
computer operation such
Records Property
Administrative Administrative Administrative Administrative Aide VI
Officer IV Aide VI ( Officer IV (SG 15) P24,887

To provide To provide technical To provide


To establish and
administrative services to the administrative
maintain a records
support to the management and staff support to the Supply
management system,
of the SDO in relation
including the creation, Records Officer in the Officer in the conduct
to procurement (using
classification, storage, maintenance of a of the inventory of
alternative mode),
maintenance, use and records management physical properties,
inspection,
disposition of
system for the acceptance, issuance, etc.
operating records and
creation, Etc.
documents of
permanent, legal, and classification, storage,
historical value and etc
ensure the security,
preservation, and
efficient access and
retrieval of such
records when needed
by the schools division
office management
and staff.
Accounting Budget
Accountant III Administrative Administrative Administrative Administrative
(SG 19)P33,859 Assistant III Assistant II Officer V Assistant I
(SG 9)P16,051 (SG 08) a.k.a (SG 18)P31,351 (SG 7) 13,890
a.k.a Accounting a.k.a Budget Officer a.k.a. Accounting
Senior Clerk III III Machine Operator
Bookkeeper

Bachelor's
Completion of Completion of Bachelors degree At least Two year
degree in
two years in two years in relevant to the job college level
Commerce/Bus
college college 2 years relevant No required
iness
1 year relevant 1 year relevant experience experience
Administration
experience experience 8 hours of relevant No required training
major in
4 hours 4 hours relevant training Career Service
Accounting
relevant training Career Service Professional (First
2 years relevant training Career Service Professional Level Eligibility)
experience Career Service Professional (Second Level
8 hours of relevant Professional (First Level Eligibility) Recommended
training (First Level Eligibility) additional
RA 1080 (CPA) Eligibility) requirements:
.
Basic knowledge in
Accounting Budget

Accountant III Administrative Administrative Administrative Administrative


Assistant III Assistant II Officer V Assistant I
To analyze and To maintain To support To provide To provide general
attest to the and safeguard accounting management with and routine clerical
accuracy of the books, operations by economical, support to the
records and budgeting officer in
accounting filing efficient, and
supporting the preparation of
records and schedules documents; effective budgeting budgetary
reports and of the Division reconciling services and reliable requirements
provide Office by statements; and timely financial needed for
information keeping track running information for submission to the
and advice to of accounts, software decision making DBM and reports in
the management of and verifying
programs. towards the cost- compliance to other
the schools division the accuracy of effective utilization attached agencies
to ensure that the procedures of financial
utilization of funds used for To provide
are maximized
resources of the
recording administrative
andcompliant to financial data
division support to the
acctng rules and that are necessary Finance Services
regulations for the preparation
of timely and
functions.
reliable reports
which will aid the
management in
CURRICULUM IMPLEMENTATION DIVISION
Chief Education Public School Education Education Librarian II Project Administrative
Education Program District Program Program (1) (SG 15) (LR) Development Aide VI
Supervisor P24,887 (SG 6)
(SG 24)P49,750
Supervisor Supervisor I (SG Specialist II Supervisor (LRMDS Officer II (SG 15) P13,890
(SG 22) 22)P42,652 (SG 16) (SG 22)P42,652 Administrator) P24,887
P42,652 Deployed for (LRMDS Manager, LRMDS
ALS QA Coord.)
P26,878
CHIEF EDUCATION
Masters degree in
SUPERVISOR SG 24
• Masters degree in Education or other relevant
Education or other
relevant Masters
Masters degree
degree
4 years relevant
• 4 years relevant experience in management and
experience in
management and
supervision
• 24 hours training in management and
supervision
• RA 1080 (Teacher)
• Recommended additional requirements:
• Experience in the public school system preferred
CHIEF EDUCATION
Masters degree in
SUPERVISOR SG 24
Education or other
• To provide strategic
relevant Masters and technical inputs towards the full
degree
implementation of the articulated basic education
4 years relevant
curriculum, enforcing curriculum standards, localization
experience in
and indigenization
management and of the articulated curriculum to suit the
conditions and context of the locality and ensuring access
to quality and varied learning resources.

• To direct and manage the work of the CID team that will
help manage curriculum implementation in the schools
division and provide technical assistance to the schools in
line with the curriculum and learning management.
.
EDUCATION PROGRAM
Masters degree in
SUPERVISOR (SG 22)
• Masters degree in education or other relevant
Education or other
relevant Masters
degree Masters degree with specific area of
degree
4 years relevant
specialization
experience in
management and
• At least 2 years experience as Principal or Head
Teacher or Master Teacher
• 08 hours of relevant training
• RA 1080 (Teacher)
EDUCATION PROGRAM
Masters degree in
SUPERVISOR (SG 22)
• To provide technical
Education or other support in the full implementation of
the articulated basic education curriculum for a subject area
relevant Masters
and the degree
development of learning resource materials to suit
4 years relevant
the conditions and context of the locality.
experience in
management and
• To provide technical assistance to the Schools in
curriculum implementation, instructional supervision and
learning materials development and quality assurance.

(When part of LR Design and Development Team, may be


assigned as Instructional Design and Development
Coordinator, )
PUBLICMasters
SCHOOL degree in
DISTRICT SUPERVISOR (SG 22)
Education or other
 Mastersrelevant
degreeMasters
in educ. Or its equivalent
 2 years as Elementary Sch. Principal III
degree
 4 years as4 years relevant
Elementary Sch. Principal ll
experience in
 16 hoursmanagement
of relevantand experience
 Eligibility PBET
PUBLICMasters
SCHOOL degree in
DISTRICT SUPERVISOR (SG 22)
Education or other
To provide relevant
schools and learning centers in a district with relevant
Masters and
timely service through
degree
 the conduct
4 years relevant
of instructional supervision
experience in
 provision of technical assistance in school management and
management and
curriculum implementation
 establishing a conducive physical environment for learners and school
workers
 sustaining strong and harmonious partnerships and collaboration
among stakeholders in order to improve access to and delivery of
quality basic education.
EDUCATION PROGRAM
Masters degree in
SPECIALIST (SG 16)
Education or other
• Bachelor’s
relevantdegree
Masters in Education or its equivalent
• 2 yearsdegree
experience in education, research, development,
4 years relevant
implementation or other relevant experience
experience in
• 4 hours relevant training
management and
• RA 1080 CS second level eligibility
• Recommended addt’l requirements: Highly developed
interpersonal skills to be able to deal with a wide range of
individuals from varied background
• Creative/resourceful/energetic networking/organizing
EDUCATION PROGRAM
Masters degree in
SPECIALIST (SG 16)
Education or other
To provide basic
relevant education services to out of school
Masters
children, degree
youth, and adults by coordinating the conduct of
4 years relevant
literacy mapping, literacy surveillance, implementing
experience in
developmental activities, learning sessions, and advocacy
management and
as well as using learning materials for alternative modes for
education in the community.
Alternative:
To provide basic education services to out-of-school
children, youth and adults by assisting the PSDS in
coordinating activities on ALS programs & projects;
instructional supervision; monitoring & evaluation and
provision of technical assistance to ALS Learning Facilitators
(Mobile Teachers, DALSCs, Literacy Volunteers, Instructional
Managers, Facilitators) at the District level.
EDUCATION PROGRAM
Masters degree in
SUPERVISOR (SG 22)
Education or other
relevant Masters
To supervise the development, production and
degree
distribution
4 years of all types of learning resources
relevant
(printed,experience
digital, in multi-media, etc.) for use in the
management and
schools division so as to increase access to varied
quality learning resources by intended users (i.e.
teaching and learning resources and professional
development materials)
to improve delivery of the basic education
curriculum.

To provide technical assistance to the schools in


the set up, management, operations and
maintenance of their Learning Resource Centers.
LIBRARIAN II
• Bachelor’s degree in Library Science or
Information Science/BSED/BA major in library
Science
• 1 year relevant experience
• 4 hours relevant training
LIBRARIAN ll (SG
Masters degree in
15)
Education or other
relevant Masters
To manage, maintain, and monitor uploaded and
degree
4 years relevant
catalogue of materials in the LRMDS portal and
experience in
management and
maintain the schools division library

To provide technical assistance to the library


hubs and Learning Resource Centers as well as
monitor the effectiveness in the delivery of their
services
PROJECT DEVELOPMENT
Masters degree in
OFFICER (SG 15)
• Bachelor’s degree
Education or other
relevant Masters
relevant to the job
• 1 yr.degree
Relevant experience
4 years relevant
• 4 hrs. Relevant
experience in training
• CS second level eligibility
management and

• Recommended additional requirements;


• Basic knowledge in Computer operation
PROJECT DEVELOPMENT
Masters degree in
OFFICER (SG 15)
To assist Education or other
the LR supervisor in forming and supporting the various LR
relevant Masters
design anddegree
development teams, coordinating schedules content
developers 4(writers, illustrators, editors, QA reviewers) and target outputs
years relevant
and sourcing out thein necessary support for the teams including providers
experience
for the needed competencies
management and (e.g. writer, editor, illustrator, creative and lay
out artist etc.)

To encode metadata and support content development activities as


directed.

To respond to individual users' queries and difficulties with the Web-based


LRMDS, provide instructions and training, and diagnose and solve
common problems.
SCHOOL GOVERNANCE AND OPERATIONS DIVISIONS
Chief Education School Social Mobilization and
Education
Supervisor Program Management M&E Networking
Supervisor Sr. Edu. Educ. Sr. Edu. Educ. Project
(SG 24)P49,750 (SG 22)P42,652
Program Program Program Program Develop
Specialist
Specialist Specialist Specialist ment
II (SG 16)
(SG 19) II (SG 16) (SG 19) P26,878 Officer II
P33,859 P26,878 P33,859 (for
DRRM )
(SG 15)
P24,887
CHIEF EDUCATION
Masters degree in
SUPERVISOR SG 24
Education or other
• Masters degree in Education or other relevant
relevant Masters
degree
Masters degree
4 years relevant
• 4 years relevant experience in management and
experience in
management and
supervision
• 24 hours training in management and supervision
08 hours of relevant training

RA 1080 (Teacher)
Suggestion: other licenses such as engineering,
medicine, dentistry or nursing
CHIEF EDUCATION
Masters degree in
SUPERVISOR SG 24
• To provide strategic direction and technical inputs
Education or other
relevant Masters

to the management of the schools division towards


degree
4 years relevant
effective and efficient governance and operation of the
experience in
management and
schools and learning centers and in being accountable
for its organizational effectiveness
• To lead and manage the work of the team that will
help ensure that Schools Division have the resources,
technical assistance and are able to implement
sustainable programs and projects to help schools
establish and manage a conducive learning
environment and ensure learner readiness to learn.
EDUCATION PROGRAM SUPERVISOR (SG 22)

• To develop and supervise implementation of special programs and


projects of the schools division office towards the holistic
development of learners (non-curricular*) and provide technical
assistance to schools to help them implement sustainable
programs and projects

(* programs related to learner development: e.g. palaro, leadership


development, boy scouting, girl scouting, etc.)
and educational support e.g. brigada eskwela, adopt a school, etc.)
SENIOR EDUCATION PROGRAM SPECIALIST
Masters degree inSMM&E (SG 19)

• Bachelor's
Education or other
degree
relevant Masters
in Education or its
equivalent
degreeand completion of academic
4 years relevant
requirements for master's degree relevant to the job
experience in
• 2 years experience
management and in education, research,
development, implementation or other relevant
experience
• 8 hours training
RA 1080
Career Service (Professional)
Appropriate Eligibility for Second Level Position
SENIOR EDUCATION PROGRAM SPECIALIST
SMM&E (SG 19)
• To provide technical support in implementing quality
management systems in the schools division office, the
schools and learning centers and monitor adherence to
standards and policies towards effective and efficient
delivery of quality basic education.

• To lead districts and schools/learning centers in the


implementation of an M&E system to monitor their
progress
EDUCATION PROGRAM SPECIALIST II
Masters degree inSMM&E (SG 16)

• Bachelor's
Education or other
degree in Education or its
relevant Masters
Equivalent
degree
4 years relevant
• 2 years experience
experience in in education, research,
management and
development, implementation or other
relevant experience
• 4 hours relevant training
RA 1080(Career Service (Professional)
Eligibility for Second Level
Position
EDUC. PROG. SPECIALIST II (SMM&E) (SG 16)
Masters degree in
Education or other
relevant Masters
To assist in providing technical support in
degree
implementing quality management systems in the
4 years relevant
experience in
schools division office, the schools and learning
management and

centers and monitor adherence to standards and


policies towards effective and efficient delivery of
quality basic education

To assist districts and schools/learning centers in the


implementation of an M&E system to monitor their
progress
SENIOR EDUC. PROG. SPECIALIST II (SMN) (SG 19)

To provide technical support in strengthening


and sustaining relationships and collaboration of
education partners and stakeholders, and
mobilizing resources; and providing technical
assistance to support special programs and
projects towards increasing access to and
enhancing the delivery of quality basic education
EDUC. PROG. SPECIALIST II (SMN) (SG 16)

• To assist in providing technical support to strengthening


partnerships with both internal and external educational
stakeholders and respond to the needs of the schools and
learning centers for the resources and capacity to
implement sustainable programs and projects to enhance
the delivery of quality basic education
PROJECT DEVELOPMENT OFFICER (SMN) (SG 16)

To coordinate with the NDRRM (CO and RO), Local


Government, and other government agencies to implement
mandated measures, programs and projects, in Disaster and
Risk Management (DRRM) to the schools division so as to
prepare and mitigate the effect of disaster on the delivery of
basic education.

To provide technical assistance to schools management in


identifying, assessing and reducing the risks of disaster to
educational facilities, workers and learners and dealing with
environmental and other hazards that could trigger disaster.
SCHOOL HEALTH AND NUTIRITION
• The Health and Nutrition promotes a clean and
healthy learning environment and learner
physical, psychological, and emotional well-being
and readiness to learn, by identifying and
responding to the needs of the Schools and
Learning Centers for the resources, technical
assistance and the capability to implement
sustainable health and nutrition related programs
and services and creating strong linkages and
partnerships with educational stakeholders
HUMAN RESOURCE DEVELOPMENT

• Sr. Education Program Specialist


• Education Program Specialist II
HUMAN RESOURCE DEVELOPMENT
• The Human Resource Development Unit
ensures competent teaching and non-teaching
personnel in the schools division by efficiently
and effectively installing, implementing and
managing the HRD systems and services and
by providing technical assistance in the
implementation of such in the schools division
office, schools and learning centers.
Sr.Education Program Specialist
• To provide technical support in the
implementation of strategic HRD plan,
operationalize the HRD Systems, develop its
component to suit local situation and provide
technical assisstance to the schools division
thru the TA teams, in order to deliver quality
and sustainable HRD services towards
acquisition and development of competent
personnel in the Division.
Sr.Education Program Specialist
• To provide technical assisstance in the
preparation of the HR strategic and
operational plans of schools and learning
centers, and of the units in the SDO
PLANNING
• SENIOR EDUCATION PROGRAM SPECIALIST
• PLANNING OFFICER III
PLANNING
• The Planning Unit ensures accessibility to
accurate, timely and reliable data and
information as critical inputs to the
management of the schools division office and
bases for the formulation and implementation
of educational plans, research, standards, and
guidelines, by maintaining and updating the
division’s basic education information system,
performing analysis and generating reports on
educational indicators.
Sr. Education Program Specialist
To provide technical support and inputs in the
preparation and updating of the school
division’s 6-year strategic plan and annual work
plans

To provide technical assistance in the


preparation of the strategic and operational
work plans of schools and learning centers, and
of the units in the division office.
PLANNING OFFICER lll
To provide descriptive and summary statistics and
information that will be utilized for planning,
budgeting, report preparation and policy direction as
well as, ensure basic education data quality and access
by intended users

To monitor and evaluate implementation of policies


and guidelines related to planning and education and
data management systems by the schools and learning
centers.
WHO WILL DO THE WORK?
• GROUPING
– OSDS (ADMIN GROUP)
– CID (EPSVR/PSDS/LIBRARIAN)
– SGOD( SCHOOL HEADS/EPSVR/PSDS/HEALTH AND
NUTRITION)
• MATCH THE TASK and OUTPUT IN THE STRIPS OF
PAPER TO THE JOB TITLE IN YOUR GROUP
• POST THIS UNDER THE POSITION WHO YOU
THINK IS RESPONSIBLE FOR THE WORK/
We need to Change
KEY IMPLICATIONS OF THE RAT
PROGRAM TO PERSONNEL ARE TO:
a. Help disseminate proper information to both
internsl snd externsl stakeholders
b. Resolve to learn new skills and work in teams
to address fragmentation of approaches in
helping schools and learners.
NOW IS THE TIME!
“We can’t change something in the system if we
are not in the system.”

THANK YOU AND BE THE BEST AGENT


and ASSET OF THIS CHANGE!