Grant Writing

[Insert your name and information here]

Grant Writing Terms
Request For Proposal (RFP) Request For Application (RFA) Request For Quote (RFQ) Request a letter of inquiry


Information In An RFP
Due date Grant time period Description of desired information Amount of funding ($) awarder per grant Who can apply


Information In An RFP
Program focus Decision criteria or priorities What you can spend money on Who you should contact with questions


Writing Tips
The #1 reason for proposals that don’t get funded is unclear writing Use their format
   

Answer all questions Make a checklist to remind yourself Make a good first impression Use bold headings to identify new sections

Writing Tips
Share just one or two clear statistics

(ie. The smoking rate for male high school seniors is 41% for American Indian/Alaska Natives, compared to 33% for White students and 12% for African American students.)

Use active (not passive) words
 “We will make a video” or “We will host a mini-PowWow” rather than “A video will be completed” or “A PowWow will take place…”

Use short words, sentences, and paragraphs

Writing Tips
Make sure the proposal flows logically from section to section
 Start with your needs  Base your goals and objectives on those needs  Your methods should clearly relate to achieving your objectives  Be sure your evaluation method is capable of measuring the success of your program

Have the proposal proofread to ensure clarity

Writing Tips
Write the cover letter last  Use letter head  Orient the reader as to the grant being discussed


Needs assessment Project goals Outcomes Activities Budget Evaluation

Elements of a Grant


Needs Assessment
Explores what is happening in the community Basis for all planning

If you don’t know what is going on, how can you improve the situation? Local is best

Include state, national, and local data

Needs Assessment
Statement of the problem  Summarizes the needs and resources affecting the problem your program intends to address  What is wrong and how bad is it  Who has the problem (demographics)  Why it is a problem (systematic vs. personal, history, scope)

Project Goals
Describe you intentions for the project  A Target to shoot for  Big picture  Who will this program help  What will you be helping them with Goals must be responsive to the needs identified in the problem statement

Project Goals
Format for writing project goals:  Who-describe your target population group (i.e. youth, smokers, parents who smoke, businesses, etc.)  Direction-increase, decrease, or maintain  Change-knowledge, behavior, attitude

Project GoalsExamples
Fewer students will use commercial tobacco products at CIRCLE High School More smokers with children will choose not to smoke in the car or home Fewer businesses will allow the use of commercial tobacco products on their premises

Outcome objectives describe a specific change you want to achieve in your target population Make a change in:
  

Knowledge Attitude Behavior

Format for writing outcome objectives

Who-Target population The expected change in knowledge, attitude, or behavior Amount of expected change Date change will occur (or be measured) How you will measure the change





Outcome Examples
Students attending our tobacco-free activity will know three ways how the use of commercial tobacco differs from the use of traditional tobacco by December 2003 By December 2003, smoking parents who view our video will reduce the number of times per week they smoke in the home or car by 75%

What will you do to accomplish your objectives?  What will be done?  Who will do it?  When will it happen?  Why should it be done?

List of activities Describe participants and how they will be selected Describe staff and volunteers that you expect to recruit Create a timeline for preparation and set-up Be reasonable

Video Public Service Announcement Create Tobacco-related artwork, posters, brochures, webpage Host a tobacco-free event or start a club at school Make a teen-oriented cessation guide Address policy change Research traditional tobacco use

External contracts – Videographer, printer, DJ, drum group, TV or radio station, presenters or speakers, referees, educator Rentals – Space, music equipment or speakers, camera Supplies – Pens, paper, poster board, photo copies Collaborate with others to increase your resource base

Determines the value of the project Examples  Sign in sheet  Evaluation questionnaire/survey  Video tape or pictures


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