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Program Objectives (1 of 6)

R Develop a meeting plan.


R Define roles that contribute to
making a meeting more effective.
R Identify and practice behaviors
that help build a team.
R Learn and practice techniques to
better manage your meetings.

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Program Objectives (2 of 6)

R Deal constructively with


behaviors that may hinder
effectiveness.
R Evaluate the quality of meetings.
R Identify the things that go wrong
at meetings and brainstorm ways
to overcome these problems.

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Program Objectives (3 of 6)

R Describe the difference between


process and content.
R Gain knowledge of four meeting
types: information sharing,
gathering, problem solving,
decision making and
planning/strategizing.

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Program Objectives (4 of 6)

R Discuss and practice several


meeting methods: brainstorming,
agenda, free-field analysis, group
consensus and the action
register.
R Gain knowledge of the
importance of careful meeting
preparation.
R Write meeting objectives.
R Plan a meeting agenda.

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Program Objectives (5 of 6)

R Write a means to inform


participants about the meeting.
R Design an opening statement of
the purpose of the meeting.
R Describe the importance of
follow-up after the meeting and
be aware of the group method.
R Identify the difference between
task functions and group
relations functions.

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Program Objectives (6 of 6)

R Recognize some different


personalities and learn some tips
for handling some group
interaction problems.
R Participate in a meeting with
prepared notes and agenda.
R Create an action plan for meeting
effectiveness.
R Complete post work assignment
to participants¶ satisfaction.

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è Challenge

Please write a one sentence


definition of
RUNNING EFFECTIVE
MEETINGS.

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Definition

è coming together of an assembly.

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Why Have
è Meeting

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Why Have è Meeting (1 of 2)

R To solve a problem.
R To make a decision.
R To develop a plan.
R To gather or convey information.
R To get a response to information.

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Meetings ère Unproductive
(1 of 2)

R Purpose of the meeting is


unclear.
R There is no agenda/organization.
R The leader tries to accomplish too
much.
R The meeting starts late.
R Too many people are at the
meeting.

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Creating èn ègenda
R State the purpose of the
meeting.
R Organize items to be discussed in
order of their importance,
starting with top-priority topics.
R Describe each item to be
discussed, and explain why it
must be addressed.
R Set time limits prior to
discussion.

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Conducting a Productive
Meeting (1 of 3)
R Set up the meeting room to
encourage an open exchange.
R Post the agenda in a visible
place.
R Start the meeting on time.
R State the meeting¶s purpose, and
briefly review agenda items and
the time allocated to each.

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Group Roles &
Behaviors

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Negative
Roles/Behaviors

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Reasons
for
Meeting
Failures

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Two Types of Meetings

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Common
Scheduling
Problems

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^  

 

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Download ³c ´
PowerPoint presentation
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   : why meetings are


unproductive, conducting a productive meeting,
group roles and behaviors, effective meeting
notes, guidelines for effective meetings,
information sharing/gathering, recognizing
resistance to accepting change, phases of
change transition, problem solving meetings,
decision making meetings, slides on before the
meeting, agenda and goals, during the
meeting, after the meeting, common
scheduling problems, scheduling hints, taking
minutes, how to's and much more.

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