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Scoping

Scoping
Scoping
• Scoping :-is the procedure in the EIA process that establishes the
key environmental issues to be addressed in the compilation of the
EIR Report.
• Scoping refers to the early, open and interactive process of determining
the major issues and impacts that will be important in decision-making on the
proposal, and need to be addressed in an EIA.

• Scoping is possibly the most important step in an EIA. Scoping means the
scope or range of the EIA report.

• It undertakes the project’s effect on the air, water, soil, noise level, air quality
and physical impact.
Scoping
• It identifies issues and concerns, decides the assessment
methods, identifies affected parties and invites public
participation for agreement on debatable issues. In which
public participation involves interactions of all
stakeholders including project beneficiaries, local people,
private sectors, NGOs, scientists and other.
• It is on-going process and is likely to continue in the
planning and design phases of the project.
• Scoping is important because it is possible to bring
changes in the project in the early stages of the cycle of
the project and it ensures the study of all possible
important issues.
Scoping
In this stage there is an option for cancelling or
revising the project. After crossing this stage, there
is little opportunity for major changes to the
project.
Scoping is a stage, usually involving the public and
other interested parties, that identifies the key
environmental issues that should be addressed in
an EIA. This step provides one of the first
opportunities for members of the public to learn
about a proposed project and to voice their
opinions.
Key objectives of scoping
• Objective:-
The following are some of the main objectives of the scoping
stage:-
Identify the key environmental issues to be included in the
assessment.
Identify the legal requirements and framework for the project
through its life cycle.
Identify the relevant component studies to establish the
baseline conditions for the area of the project.
Finalize the terms of references (TOR).
Methodology
• Methodology:-
The following methodology was used to fulfill the above –mentioned
objectives:-

The decision was made by the Ministry of Environment (MoEnv) .

To conduct a scoping session for the purpose of the EIA in accordance with
MoEV/EIA regulations for the project.

A list of potential and relevant stakeholders was prepared by MoEV.

An invitation letter was issued by MoEnv.The letter included the data and
place of the scoping session .

The session was held in due time and place.
Scoping Session
• Scoping Session:-
• Invited stakeholders including organizations from the public
and private sectors in addition to NGOs attended this session.
• The session consisted of the following activities:-
A presentation about the project activities , facilities , and
processes was given by production manager and the EIA team
leader.
The presentation was supported by process flow diagrams
(PFD) highlighting details of the project and the need for
identifying potential interactions between the project
activities and the valued Environmental components “VECs”.
Scoping Session
• The participants were then asked to review the legal requirements
and the proposed TORs and provide any necessary legal requirement
and suggest TORs changes or additions.
• The participants were provided with a special form to write down
their concerns about the project as a function of the following valued
environmental components and they were given the right amount of
time needed to do so:-
Public health.
Water Resources.
Biodiversity.
Socio-Economic conditions.
occupational Health and safety .
archaeology.
Scoping Session
• All forms were collected from the participant by the MoEnv
representation

• And acopy of the forms was provided to the EIA consultant to
carry out the EIA.
TOR or terms of Reference
 TOR or terms of Reference

 Terms of reference (TOR)
TOR
TOR is an important document in the process of EIA
because it sets the guidelines for the study.
 A TOR is drawn up with the following questions in mind.
The purpose of the study/project.
The extent of the study.
The stakeholders’ requirements; each stakeholder looks at
different aspects of the project differently. Complex
information needs to be explained appropriately.
Content of TOR
TOR highlights the points that need to be covered (the TOR itself
does not elaborate on these points unless required) during the EIA
study, which include:-
• A description of the project, it’s purposes and extent.
• All the agencies responsible in the developmental project and the
EIA study.
• A description of the existing environmental conditions in the
project site and surrounding areas.
• The stakeholders that will be benefited and harmed by the
fulfillment of the project.
Content of TOR
• The impacts, both positive and negative, the project will
have on the area and the locals.
• The impact that environment could have on the project.
• A list/description of the species endemic to the area, which
are likely to be effected.
• How in-depth does the EIA study need to be; whether
baseline data is available or whether the study be sourced
from secondary data.
• The legal requirements of the project and future legislation
that need to be drafted.
TOR
• However, there are general rules, which should be observed
when preparing ToR for the EIA.

The ToR should commence with a brief description of the project. This should include
a plan of the area that will be affected either indirectly or directly.

 The study should ensure that the consultants or practitioners focus on the major
issues and the most serious likely impacts identified during scoping e.g. air emission,
waste water discharge etc. The opportunities for enhancing any positive benefits
from the project should also be highlighted. This component of ToR is usually
submitted to designated authority for scrutiny and approval.

The ToR should contain explicit references to which safeguard policies may be
relevant and which legal requirements should be applied.
TOR
The ToR should give an indication of the team considered
necessary for the study and a team leader identified. Depending
on the scope of the study this may be multi- disciplinary.
However, as the team should not be rigidly imposed on the
consultant.
If international experts are doing the EIA, it is important to
make provision for local capacity building in the ToR. Apart from
enabling in-country expertise to be built up, this will promote
more involvement and understanding of the issues raised by the
study. As most EIA studies are of relatively short duration, this
is probably best achieved through the attachment of project
proponent to the consultants during the study or an insistence
on the use of local staff personnel for some of the tasks.
TOR
• The expected date of commencement and time limit should be given and
consultants program of work must be within the given time limit.
• The budget limit should be given in the ToR. The type of experts, and
whether foreign or local, and the duration of their inputs will usually be the
deciding cost factors although a large field survey or measurement
program with laboratory analysis could significantly increase costs. Any
assistance to be provided by the Client to reduce costs should be clearly
stated in the ToR.
• Consultant payments proposal should be made and tied to specific
milestones e.g. the consultant will be paid 20% of their fee upon receipt of
draft report by client etc.
• Reporting requirements should be clearly stated and should comply with
local or international reporting guidelines. The format of EIS must be clear
and the number of copies in soft and hard must be stated.
• ToR should make provision for the consultants to improve the terms of
reference in order to improve the quality of EIA.
TOR
Sample for scoping study
Location description
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