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Presentation Software
A computer program used to
organize and present information

 Used to present information in on-
screen presentations, notes,
audience handouts, slide show
broadcasts and outline pages.
Uses of Powerpoint
◦ Business Presentations
◦ Sales Presentations
◦ Lectures
◦ Homework
◦ Church
◦ Information Stations
◦ Internet Presentations
Different Types of Media
◦ Computer Screen
◦ Big-screen TV
◦ Computer Projector
◦ Webcast
◦ Printed Pages
◦ Overhead
Powerpoint Start Screen
Powerpoint Main Screen
The Ribbon
Adding a new slide
• On the Home tab, click the New Slide button in
the Slides group.
• Press Ctrl+M.
• Right-click in the Slides pane on the left and
then choose New Slide.
Choosing a Design
Text Object
Cut, Copy & Paste
• Cut Ctrl + X
• Copy Ctrl + C
• Paste Ctrl + V

Duplicating Text Object

• Ctrl + D

Duplicating Slide
• Open the Home tab on the Ribbon, click the
arrow at the bottom of the Add Slide button in
the Slides group, and click the Duplicate
Selected Slides button.
• Select the slide in the Slide Pane then press
Find and Replace
Rearranging Your Slides in Slide
Sorter View
◦ Click the Slide Sorter button at the right side of
the status bar
◦ Select the View tab on the Ribbon and then
click the Slide Sorter button in the Presentation
Views group.
Rearranging Your Slides in Slide
Sorter View
 Outline View
 Outline View
• The outline is comprised of the titles and body
text of each slide.
• Each slide is represented by a high-level
heading in the outline.
• Each text line from a slide’s body text appears
as an indented heading.
• An outline can contain subpoints that are
subordinate to the main points on each slide.
 Outline View
• Promoting and Demoting Paragraphs
oTo promote a paragraph, place the cursor
anywhere in the paragraph and then press
Shift+Tab or click the Decrease List Level button
in the Paragraph group on the Home tab.
oTo demote a paragraph, place the cursor
anywhere in the paragraph and then either press
the Tab key or click the Increase List Level button
in the Paragraph group on the Home tab.
• Using the mouse
oMove the cursor over a bullet (or the Slide
button), the pointer changes from a single arrow
to a four-cornered arrow.
oUse the mouse to promote or demote a paragraph
along with all its subordinates by dragging the
selected paragraph left or right.
 Outline View
• Collapsing and Expanding the Outline
oTo collapse the entire presentation, right-click
anywhere in the outline and then choose Collapse
⇒ Collapse All or use the keyboard shortcut
oTo expand the presentation, right-click and choose
Expand ⇒ Expand All or press Alt+Shift+9.
oTo collapse a single slide, right-click anywhere in
the slide and then choose Collapse ⇒ Collapse
from the menu that appears.
oTo expand a single slide, right-click the collapsed
slide and choose Expand ⇒ Expand.
 Adding Notes to a Slide
1. In Normal View, move to the slide to which
you want to add notes.
2. Click and drag the Notes pane border, if
necessary, to bring the notes text into view.
3. Click the notes text object, where it reads
Click to add notes.
4. Type away
 Displaying Notes on a Separate
Monitor (Presenter View)
Slide Show
◦ Set up Slide Show
Slide Show
◦ Configure the presentation
◦ Loop through slides
◦ Simplify the presentation
◦ Disable hardware graphics acceleration
◦ Select pen and laser pointer color
◦ Select slides
◦ Set up custom shows
◦ Choose to change slides manually
◦ Select a monitor
Slide Show
• Starting a Slide Show
 F5
◦ or
 Slide Show Tab > Start Slide Show Group > From
Beginning/From Current Slide
◦ or
 Status bar > Lower Right > Slide Show
Working on a Presenter View
 Mouse Tricks for your Slide Show
1. Select the text you want to apply WordArt
formatting to.
2. Click the Drawing Tools Format tab.
3. Click the More button found at the bottom of
the scroll bar to the right of the predefined
WordArt styles.
4. Select the WordArt style that most closely
resembles the formatting you want to apply.
A set of design elements that are applied to
one or more slides in a presentation. Each
theme includes several basic components:
 A set of colors that work well together. Each
theme has four colors that can be used for text or
backgrounds and six colors that can be used for
 A set of fonts that looks good when used together.
Each theme has a font used for headings and a
font used for regular text.
 A set of background styles, which are a
combination of background colors and effects
such as patterns or gradient fills.
 A set of design effects, such as line and fill styles
and line styles.
Color Scheme
consists of sets of colors chosen by color
Creating your own color scheme
1. Select a color scheme that’s close to the one
you want to use.
2. Select Customize Colors from the bottom of the
Colors drop-down menu.
3. Click the button for the color you want to
4. Pick a color you like.
5. If you don’t like any of the choices, click the
More Colors button
6. Click the color that you want and then click OK
7. Click Save.
Color Scheme
how PowerPoint gets from one slide to the next
during an onscreen slide show.
1. Move to the slide to which you want to apply
the transition.
2. Select the transition you want to apply from the
Transition to This Slide section of the Transitions
tab on the Ribbon.
3. Use the Effect Options drop-down list to select a
variation of the transition effect you selected in
Step 2.
4. If you want, use the Sound drop-down list to
apply a sound effect.
5. Use the Duration drop-down list to control how
fast the transition should proceed.
6. Use the On Mouse Click or After options to
indicate how the transition should be triggered.
Entrance and exit effects called the build
effect because it lets you build your points one
by one. To add an effect:
1. In Normal View, call up the slide that contains
the object you want to animate and then click
the object to select it.
2. Click the Animation Pane button.
3. Click the Animations tab on the Ribbon.
4. Click the Add Animation button and then select
the effect you want to create from the menu
that appears.
5. (Optional) Use the Effect Options control to
select additional options for the effect.
6. To preview the animation, click the Play button
at the bottom of the Custom Animation task
Make text Jiggle
1. Type the text that you want to jiggle and use
the Font drop-down list to choose an
appropriately silly typeface.
2. On the Animation tab, click Add Animation and
then choose Custom Path from the Motion Paths
section of the gallery.
3. Draw a tightly knit scribble pattern directly in
the center of the text.
4. In the Custom Animation task pane, click the
arrow next to the animation you just created
and then choose Timing.
5. Change the speed to 2 seconds and the Repeat
drop-down to Until End of Slide. Then click OK.
6. Run the slide show to check the effect.
Animation Painter
1. Select the object you have animated.
2. In the Custom Animation group of the
Animation Ribbon tab, click the Animation
Painter button.
3. Click the object you want to apply the animation
Each presentation has at least three Masters:
1. Slide Master: Dictates the format of your slides
2. Handout Master: Controls the look of printed
3. Notes Master: Determines the characteristics of
printed speaker notes

Modifying the slide master:

1. Open Slide Master View by opening the View tab
on the Ribbon and then clicking the Slide Master
button, found in the Presentation Views group.
2. Make any formatting changes that you want.
3. To add elements that are specific to one of the
layouts, select the layout and then add your
Adding recurring text or other elements
1. Add a text box to the Slide Master by selecting
the Insert tab on the Ribbon and then clicking
the Text Box button (found in the Text group).
2. Type the text that you want to appear on each
3. Format the text however you want.
4. Click the Normal View button to return to your
 Bitmap pictures - a collection of small dots that
compose an image.
 Pixels - The dots that make up a bitmap
 Resolution - refers to the number of pixels per
inch. At 72 pixels per inch, a 1-inch square picture
requires 5,184 pixels (72 x 72). At 300 pixels per inch, a
4-x-6-inch photograph requires more than two million
 Color depth - amount of color information
stored for the picture; affects how many bytes
of computer memory the picture requires.
 256 colors – clipart
 16.7M (True) colors - photographs
Compressing Pictures
1. Double-click any picture in the presentation
to bring up the Picture Tools Format tab.
2. Deselect the Apply Only to This Picture
3. Select Screen for the Target Output option.
4. Click OK.
Removing Picture Backgrounds
1. Double-click the picture whose background
you want to remove.
2. Click the Remove Background button in the
Picture Tools Format tab.
3. Resize the bounding rectangle to properly
enclose the subject.
4. Use the Mark Areas to Keep and Mark Areas
to Remove buttons to refine the location of
the picture’s background.
5. Repeat Step 4 until you’ve successfully
removed the picture’s background.
6. Click the Keep Changes button.
Removing Picture Backgrounds
Removing Picture Backgrounds
Smart Art
represent bullet lists as a diagram of
interconnected shapes. For example, suppose
you have this list:
◦ Arrive
 Stop for coffee on the way
 Try not to be late
◦ Work
 Coffee break at 10:00
 Look smart!
◦ Lunch
 Best part of the day!
 No more than 90 minutes
◦ More work
 Coffee break at 2:00
 Try to stay awake at 4:00
◦ Leave
 Leave early today?
More work • Leave early
• Coffee break at
Lunch • Try to stay
• Best part of the awake at 4:00
• No more than
Work 90 minutes
• Coffee break
at 10:00
• Look smart!
• Stop for
coffee on
the way
• Try not to
be late
Creating a SmartArt Diagram
1. Create a new slide with the Title and Content
2. Type your bullet list.
3. Right-click anywhere in the list and choose
Convert to SmartArt.
4. Select the SmartArt type you want to use.
5. Click OK.
6. Modify the diagram however you see fit.
Sound Files
• Sound Files
 Audio Files
o Uncompressed: WAV files that provide simple sound
effects such as swooshes, blips, applause, and drum
o Compressed: For longer sound clips, such as complete
songs, the most common formats are MP3 and MP4.
 MIDI Files
o contain music stored in a form that your computer’s
music synthesizer can play. Think of it like sheet
music for your digital piano player.
Inserting an audio sound object
1. Move to the slide to which you want to add
the sound.
2. Open the Insert tab on the Ribbon, click the
Audio button located on the right side of the
tab, and then choose Audio on My PC.
3. Select the audio file that you want to insert.
4. Click the Insert button.

Note:To play a sound while working in Normal

View, double-click the sound icon. However,
to play the sound during a slide show, click
only once.
Trimming an audio clip
Adding Video to Your Slides
1. Move to the slide on which you want to insert
the movie.
2. Open the Insert tab on the Ribbon, click
Video in the Media group, and then choose
Video on My PC.
3. Select the movie that you want to insert.
4. Click the Insert button.
5. Resize the movie if you want and drag it to a
new location on the slide.
Adding Video to Your Slides
Adding a Bookmark
1. Add a video to the slide.
2. Select the video object and then select the Video
Tools Playback tab.
3. Click the Play button that appears beneath the
video frame.
4. When the video reaches the point where you want
to insert the bookmark, click the Add Bookmark
button on the Playback tab.
5. Create an object on the slide that you will
animate when the bookmark is reached during
6. Click the Animations tab.
7. Select the object you created in Step 5 and then
click the Add Animation button in the Animations
tab. Select the animation effect you want.
8. Click the Trigger button on the Animations tab,
choose On Bookmark, and then choose the
bookmark you created in Step 4.
Adding a Bookmark
Adding a Hyperlink
1. Select the text or graphic object that you
want to make into a hyperlink.
2. Choose Insert ⇒ Links ⇒ Hyperlink. (Ctrl + K)
 Existing File or Web Page: You can link to
another file in another application, or to a web
page on the Internet.
 Place in This Document: You can link one part of
your PowerPoint presentation to another part.
 Create New Document: You can, however,
choose now or another time to edit the new
document by clicking the appropriate button.
 E-mail Address: Use this to link to an email
3. Click the Place in This Document icon on the
left side of the dialog box.
4. Click the slide that you want the hyperlink to
lead to and then click OK.
Adding a Hyperlink