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1 Quarterly Meeting

st

of all SSG Advisers and


SPG Coordinators
(CY 2019)
Youth Formation Division
Division of Negros Oriental

March 29, 2019


3rd Flr., Conference Hall, DepEd
Division of NegOr, Dumaguete City
THE PHILIPPINE NATIONAL ANTHEM
Let
us
pray...
ACKNOWLEDGMENT
OF PARTICIPANTS
Congressional
Districts
District
Ayungon 1 Ayungon 2 Bindoy 1 Bindoy 2

1 st Canlaon 1 Canlaon 2
La Libertad 2
Jimalalud La Libertad 1
Manjuyod 1 Manjuyod 2
Tayasan 1 Tayasan 2
Amlan Mabinay 1 Mabinay 2 Mabinay 3

2 nd Mabinay 4
Sibulan 1
NOHS
Sibulan 2
San Jose

Bacong Dauin Siaton 1 Siaton 2

3 rd Siaton 3 Siaton 4 Santa Catalina 1


Santa Catalina 2 Santa Catalina 3
Santa Catalina 4 Valencia Zamboanguita
ACTIVITY MATRIX
TIME ACTIVITY
08:00am-09:00am Arrival and Registration
09:00am-09:30am Opening Preliminaries
09:30am-09:45am Welcome Remarks
09:45am-10:30am Introduction to Youth Formation Program

10:30am-12:00nn SSG-SPG Online Database

12:00nn-01:00pm Lunch Break


Presentation of Accomplishments per District
01:00pm-03:00pm
And Collection of CIGPs
03:00pm-04:30pm Open Forum
04:30pm-05:00pm Closing Program
Agenda
• Youth Formation Program (YFP)
• SSG-SPG database explained
• Update on reports submission
• Group Chat
• CIGPs
• Agreements
• Upcoming activities
Introduction to Youth
Formation Program
(SGOD)
-MAKA-DIYOS- -MAKATAO- -MAKAKALIKASAN- -MAKABANSA-
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor
PDO CONTACT
INSTRUCTIONS
INFO

• Instructions on • Contact
how to fill-in the information of
information the PDOs
needed for the
Directory and
others
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor

DIRECTORY REPORTS

• Directory of • Tracking of
schools, names reports
and contact submission
information of all related to the
SSG and SPG implementation
Advisers and of Student
Coordinators Governance
activities
SSG-SPG Database
http://tinyurl.com/ssgspgdirectorynegor
UPCOMING
DEADLINES ACTIVITIES

• List of reports • Schedule of


due or for upcoming SSG-
SPG related
submission
activities by YFP
with
references,
dates and
links
Updating of Directory
– 15 minutes

1. Log-in to your Gmail account.


2. Go to this link
http://tinyurl.com/ssgspgdirectorynegor
3. Access “Directory” sheet.
4. Find your school and update the details
needed.
GROUP CHAT

http://tinyurl.com/NegOrSGGC

For timely updates, please


join the group chat.
Checking of
Directory
REPORTS SUBMISSION

Reports must be submitted in


(signed) HARD COPY unless stated
otherwise.

Softcopies may be required for reports


needing consolidation such as CIGPs,
district consolidated report, action plans, etc.
eREPORTS

Electronic Reports must be in


Excel or Word file,
unless specified otherwise.

Naming of Email Subjects and Files


1. Always include the district and school name.
2. Indicate if SSG or SPG.
3. Use ES instead of Elementary School, and HS instead of High
School.
EXAMPLE
Email Subject Title
For SPG: SPG-District-School Name-Email Particulars
For SSG: SSG-District-School Name-Email Particulars

Sample:
SPG Ayungon 1 Nabalian ES Accomplishment Report SPG SY2019-2020
SSG San Jose Siapo HS Election Reports and Others

*the same format shall be observed for the attachments’ FILE NAME
File Name Sample: SPG Mabinay 4 Inapoy ES SPG 2019 Election CIGPs
Hardcopies
For reports submitted in hard copy, take note of the
following:
1. If with folder, label it accordingly to include district
name, school name and particulars.
2. If the transmitted documents contain multiple files,
ALWAYS include a TABLE OF CONTENTS.
3. Transmit the documents thru the Records Section
for issuance of a NODIS Tracking Number.
Reports Due
as of March 2019

Refer to Database (Deadlines sheet)


https://docs.google.com/spreadsheets/d/
1f-Ubly-
JWS_SqU5nQnJlTZnwf2vLQoniO530zeF
APjg/edit#gid=465065814&range=B1
Deadline Agreements
No. Reports Due for Submission Deadline Extended Until

1 District Federated Election April 1, 2019

2 Schools Election Report April 1, 2019

Election Accomplishment Report / Photo


3 April 2, 2019
Documentation (Activity Report)

4 CESGE (signed by COMELEC Chair) April 2, 2019

5 Action Plan March-May 2019 April 5, 2019

6 Action Plan SY 2019-2020 April 5, 2019


Accomplishment Report (SY 2018-2019)
7 n/a
Outgoing SSG
8 Screening and Nomination (Activity) Report April 10, 2019

9 CIGPs (Election 2019) March 29, 2019


10 Completion of SSG-SPG Database April 8, 2019
Election-Specific
CIGPs

Areas of Concern
1. Student Commission on Election (COMELEC)
2. Logistics
3. Student Engagement
4. Selection of Candidates
5. Campaign
6. Voting
7. Counting of Votes
8. Others
Student Commission on
Election (COMELEC)
CIGPs Solution/ Recommendation
COMELEC was not established 21 days Create election committee that is
before the conduct of election, that’s why able to run the entire election
teachers manned the counting and preparation and proceedings.
canvassing of votes.
Only a few students were willing to be SSG/SPG Adviser to encourage
part of the SSG COMELEC. COMELEC students to take part
on the election. Ask help from
Grade level advisers.
Only few teachers are involved in Incumbent SSG officers were told
COMELEC. to assist the COMELEC as long
as they are not a candidate for a
position
There was difficulty in selecting SSG The school must give greater
COMELEC from Senior High School due time for the students to decide
to the very small population. whether to run in any position or
not, in this case, the SSG
COMELEC will be selected early.
Logistics

CIGPs Solution/ Recommendation

Lack of time to organize/plan activities for Plan ahead of time. Refer to


the said activity. Calendar of Activities.
Resources are limited. Plan ahead on how to maximize
available resources.
No available voting precinct because all Plan ahead of time, coordinate
the rooms were occupied for classes. with school head.
No unified template for ballot. Make own ballot.
Student Engagement

CIGPs Solution/ Recommendation

Lack of time to organize/plan activities Plan ahead of time. Refer to Calendar


for the said activity. of Activities.
There are some pupils who still don’t Orient the SPG aspirants on what
have the idea about SPG. SPG is all about.
There were students who actively Conduct orientation or seminar for
participated while others don’t mind the importance of the students
the importance of the activity participation of the school activity
and other student-related activities.
Some SPG Candidates were The SPG officers assisted and
very hesitant to file their COC guided the SPG candidates in
due to hassles in complying the the compliance of their
requirements. requirements.
Selection of Candidates
CIGPs Solution/ Recommendation
Qualified students are hesitant Encourage the student to participate to
to run for a position. lead.
Some students are interested Inspire them to improve their academic
to run but their grades cannot performance.
qualify the standards.
Some of the qualified candidates The candidates were encouraged and
are planning to transfer to other motivated thru the presentation of the
schools to study Senior High accomplishments of the SSG for the
School. school year.
Not all potential pupils The SPG Adviser, together with
responded positively to the the classroom advisers,
suggestion of the teachers to encouraged the potential
file their COC by reason of pupils to partake in the
being worried about the Supreme Pupils Government
responsibility that awaits them. Organization by discussing to
the pupils the advantages of
representing the voice of all
pupils in the school.
Campaign

CIGPs Solution/ Recommendation

Lack of time to organize/plan activities for Plan ahead of time. Refer to


the said activity. Calendar of Activities.
Lapses on the schedule but it’s too Strictly follow the time schedule.
minimal. Time management activities.
Schedule of activities were posted
on the bulletin boards for
guidance.
We could hardly conduct room to room Conduct the campaign after the
campaign due to lack of time and large flag raising ceremony
number of students or sections.
Voting

CIGPs Solution/ Recommendation

There were some ballots which were not Election orientation to voters
filled in correctly.
Using the ballot secrecy folder was not Provide at least 20 ballot secrecy
practiced. folders next SG election.
The voting was done room to room. Thus, There must be precinct centers in
it is time-consuming. order for the students to
experience a real election.
Counting of Votes

CIGPs Solution/ Recommendation

Some handwritings were not clear Provide ballot sheet wherein


enough. voters will only have to shade the
circle.
The counting of votes was not Consider online voting
systematically done in order to save time
and effort.
Proposed Activity

District-wide Leadership Training


- To submit an activity proposal for
leadership training for scheduling of
activities
- Will not be done simultaneously
Upcoming Activities

- Monitoring of SSG-SPG activities based on


the Action Plans submitted
Questions???
Thank you!!!