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Understanding
Organizational
Management in SAP -
Managing Positions  

 


  

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    ! "#$  v Understanding and displaying the organizational structure v Identify basic objects used in Organizational Management v To keep Human Resources informed as position data changes v Useful transactions þþ  þþ  .

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  %  Organizational Management  .

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 v Provides a real-time view of the organizational structure v Keeps history of the organizational structure as it evolves over time v Provides ability to store the reporting structure on a position level v Provides ability to store security on a position level  .

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&"#$  v Organizational management uses basic objects to describe the organization: [ " .

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v Îy establishing relationships among these objects. . a hierarchy that matches the organizational structure is created.  .

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&0 v An organizational unit: [ 1  1#$  .

&1 [ 23  1  $  + 1  v An unlimited number of organizational units can be created within an organizational plan v Relationships between organizational units are identified to determine the hierarchy within the organizational structure  .

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  4  (# v @escribe general classifications of tasks routinely performed together v Are not occupied by persons (employees) v Are used as the basis for creating positions  .

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666666666 [  1 #71666666666 [ 8.  5  ) v Represent individual employee assignments in an organizational unit v Are either vacant or occupied by persons (employees) v Have relationships to other objects: [  1  1*.

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staff and student employee must be assigned to a position  . 666666666 v Ñach faculty.

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  9  (#  ) v Ñ ample of Job [    v Ñ ample of Positions [      .

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    :  1) - -  v Staff Task Worker [ "1 1  v Student Task Worker [ ! 7 1 11 #7| - 17  + - *.1<  .

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>+) v A position must e ist within SAP before any of these actions can be initiated [ >+|  [ ?|  [ !.

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Ë 1 Ë  + - 1 Ë :   1     [ . 7  *. Ë  71 Ë :   1    Ë 0 .     )) v Positions are entered and maintained within SAP by: [ |  *|..

   v âour responsibility is to keep HR and Faculty Records informed as position data changes  .

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supervisor) v Position(s) supervised (if any) v Org unit managed (if any) v ùacancy status [ !.      2 ) v ùalidity dates v Organizational unit (i...e. department) v Job v Position the position reports to (i.e.

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  '     2 ) v Ñnterprise structure: [ )   [ )  #  [ 217.

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 +1<  7 .1 17 [ .  1 v Planned compensation (vacant positions only) [ . 1  71<  11  17  .

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employee) v Position that serves as a department¶s administrative support position v Position that serves as a backup time administrator for the organization  .e.  v I@ and name of holder (i.  /     2 ) v Äost distribution [ !  [    [ 8 [ ..

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  4  2 1    v Ñach position and each employee must be assigned one element from each of the areas/groups in the enterprise structure [ )   [ )  #  [ 217:  1 [ 217 #.

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  5  )   v Office of the President v Information Technology v Academic Affairs v Finance and Support Services v Student Affairs v University Advancement  .

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  9  )  #  v Îenefits Ñligible PT (20-39 hours) v Îenefits Ñligible FT (40 hours) v Non-Îenefits Ñligible PT (< 20 hours) v Non-Îenefits Ñligible PT (20-39 hours) v Non-Îenefits Ñligible FT (40 hours) v Student Îenefits Ñligible (20-40 hours)  .

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    217:  1 v Faculty v Staff v Student v á      .

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v á       v      .

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  v            v Program Faculty v á         v          .

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    217 #.

 1 v < 12 month Ñ empt Salaried v U     v < 12 month Non-Ñ empt Salaried v U     v 12 month Ñ empt Salaried v 12 month Non-Ñ empt Salaried v Ñ empt Hourly v Non-Ñ empt Hourly ´    .

  v Task Worker      v Per Äourse v Non Pay (Some ROTÄ are non-pay)  .

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Organizational and Staffing @isplay [ 0 +1 .   v PPOSÑ .

@isplay Structure [ 0 + 1 .& v PPSS .

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#7A#.  - .  %    ))"2 v Instructions [ )27      ))"2 [ @.

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      ))"2 v Instructions (continued) [ ! -! !.

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 . Thereafter.  4     The Welcome message is displayed the first time you e ecute PPOSÑ. org units are automatically displayed when you e ecute the transaction.

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  5  !      .

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&0 The Äolumn Äonfiguration icon is available to display other org unit information  .

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  %    )) v Instructions [ )27      )) [ 2 #$ 71S [ 2 #$ *5?.

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  %'    )) v Instructions (continued) [ ! -.

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   %  >22|2B)F v Positions [ "|    7  ?  .

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>+)  .

 v New positions are created only when funding has been approved to add a new position to a department and has gone through the audit process e cept for hourly positions v Submit a New Position @ata Form to have a new position created j       .

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     v Supervisor Ähange Request v Ähecklist for New/Reassign All or Part of an Organization within SAP HR [ - # |+#  |.    " .

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edu [  1  7 .   '   11 "  v Human Resources (5-2673) Rosie Olivo ro03@t state.

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+1 < >? >?.

 * 7. + - ?   :    v Faculty Records (5-2786) ± Äindy Waggoner ?. 7  :     .

    v Îudget (5-2376) [ Õ  .

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   5   v What is the purpose of Organizational Management?  .

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   9  )#+  v Provides a real-time view of the organizational Structure v Keeps history of the organizational structure as it evolves over time v Provides the ability to store the reporting structure on a position level v Provides ability to store security on a position level  .

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  '  * . v What are basic objects used in Organizational Management?  .

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  '  )#+  v Organizational Units v Jobs v Positions v Persons v Äost centers  .

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  '  * . v What is the prerequisite for hiring an employee?  .

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 .  '%  + v The e istence of a position in the department¶s organizational structure.

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!Õ F Thank âou ùery Much for âour Time!  .  '  .

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