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Introduction of Novartis
j Novartis was created in 1996 through the
merger of Ciba-Geigy and Sandoz, two
companies with a rich and diverse corporate
history.
j Throughout the years, Novartis and its
predecessor companies have discovered and
developed many innovative products for
patients and consumers worldwide.

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Parazelsus Pakistan
j      is an independent, pro-
active investment and management company,
founded by Peter Zuellig in 2005

j parazelsus understands very well how to


generate value in the healthcare sector
through an unconventional approach

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Parazelsus Pakistan
j Effective 1st of January 2007, Parazelsus
acquired the distribution operation of
Novartis in Pakistan

j Parazelsus Pakistan covers the entire span of


services that make an industry-leading
distributor of pharmaceuticals.

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j About 2 and half years ago the organization
was using customized software
j But recently they came up with the new
system
j No system is perfect for any organization, it
has some drawbacks
j But Parazelsus doesn͛t planning for transition.

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System Used in Distribution Section
j Currently Parazelsus is using Enterprise
Business Solutions (EBS), a version of Oracle.
j System is not molded according to org.
j But org. has molded itself according to
Information system.

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Overall Working of System
j This system basically covers all the
department of Parazelsus which includes
Finance
HR
Sales & Distribution, etc.

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Different Portions of System
j Human Resources ʹ HR Module
j Finance ʹ General Ledger (GL)
j Sales and Distribution
Order Management
Inventory Management
Accounts Receivables

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Human Resource ʹ HR Module

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Human Resource ʹ HR Module
j This contains all the info. Regarding
employees like no. of Employees, salaries,
designations, working hours, age etc.

j Payroll procedure starts from here

j This module generate report of each


employee at the end of month
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Human Resource ʹ HR Module (cont.)
j This report is computer generated which
includes
No. of hours
Over time (allowed or not)
Leaves
Basic Salary
Allowances etc.

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Human Resource ʹ HR Module (cont.)
j HR Module also contains the complaint
system
Like complaint of any employee can be made
online
After the repeated complaints probation is given
to employee
j HR Module gives all the updated info. Of the
employees.

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Finance ʹ General Ledger (GL)

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Finance ʹ General Ledger (GL)
j After the HR Module generates report, it goes
to finance dept and senior management.

j It makes sure that how much deductions


should be made which includes
Gratuities
Taxes
Workers welfare fund etc.

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Finance ʹ General Ledger (GL) cont.
j Then all the deductions are recorded in
separate accounts
j HR Module records the salary without
deductions
j While the deductions are adjusted in Finance
dept.

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Sales & Distribution

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Overview of Sales & Ditribution
Order is taken by booking boys
Order is sent to company via sms, which is saved
in system
Afterwards system generates sales file, and send
invoices to the distribution dept.
Then distribution dept. deliver the goods.

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Sales & Distribution
j Sales & Distribution has three systems
working under it which are:
1. Order Management
2. Inventory Management
3. A/c Receivables

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1. Order Management
Initially the order noted to the company
j Like which product is demanded, quantity of the
product demanded
j This order comes through sms.

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2. Inventory Management
After order management, it goes to inventory
management.
j Like it makes sure the either the product is available
or not
j If it is available the packaging of product starts.
j If it is not available then system generates a back
order
j And it is kept in pending until it is fulfilled.
j If there are already orders in pending then those
orders fulfilled first.

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Then system gives an expected date of the
delivery of the product.

When back order converted in delivery order, then


invoices are generated.

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3. Accounts Receivables
After delivering order, accounts receivable are
maintained
j Like is payment through cheque / cash

j After making payment accounts are closed

j Remaining accounts which haven͛t cleared their


accounts are kept in outstanding.

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Recommendation
j Order taking is done through sms, due to
network problems it might affect the
company͛s order booking process.

j They should adopt other system like PDA, in


which the effectiveness is high.

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Conclusion

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Questions & Answers

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Thank You

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