Facilitation & Running Effective Meetings

Typical Meetings
Describe your group s typical meeting in 3 sentences or less
What s the biggest challenge? What frustrates you the most?

What is Facilitation? Process for running meetings or making decisions in a way that is: Smooth Effective Participatory Democratic .

Why use facilitation? To involve people To make meetings more effective To increase the number of minds working on a problem To stay on task To keep people coming back to meetings .

What¶s the risk of not using facilitation? Brainstorm .

3. 2. 4. Choose a facilitator Set (or review) Ground Rules & Group Norms Choose other roles (as necessary) Start meeting agenda/Discussion .Steps to Facilitation Success 1.

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Roles: Facilitator Role depends on context Facilitator is NOT in control Facilitator s authority granted by group Keep group on task Responsible for Process NOT Content Make sure everyone is heard .

Roles: Time-Keeper Makes sure there is a time-limit for each agenda item Let s the group know when time is almost up Keeps the group on task. avoid tangents .

Roles: Note-Taker Record of meeting & decisions Types and sends minutes to participants Capture To Do s & Due Dates .

can call a break or table an item De-escalates situations .Roles: Vibes-Watcher Keeps and eye on the energy of the group Watches for tension.

consensus.) Stack (or modified stack) Hand Signals Bike-rack Go-around Directed Questions .e.Example Ground Rules Decision-making process (i. etc. majority.

Bring the MAPS for an Effective Meeting Materials Agenda People Space .

Tips for Effective Meetings Start and end your meetings on time Keep announcements to a minimum Sit in a circle Have an agenda and set time limits for each item Encourage participation Don t let anyone dominate Use hand signals Have food .

Tips for Effective Meeting (cont.) Review decisions at the end of the meeting Everyone leaves with a task for next meeting Rotate facilitators Review ground-rules at the beginning Have a sign-in sheet Introduce new people Plan the agenda for next meeting before you leave HAVE FUN!! (Socialize with people afterwards) .

3. 4.10 Tips for Facilitating Discussion 1. Paraphrase Check Compliment Elaborate Energize . 2. 5.

Change 10. Mediate 8. Summarize . Pull 9.) 6. Disagree 7.10 Tips for Facilitating Discussion (cont.

Q&A What specific questions do you still have? .

Debrief What was most useful about this training? What s the most important thing you learned? How will you apply what you learned? .

and the ugly to: trainings@ssc. the good.Follow-up Please send any feedback. the bad.org .

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