Project Planning

PROJECT PLANNING

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y Planned set of interrelated tasks to be executed over a

fixed period and within certain cost and other limitations.

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y Project management is a methodological approach

to planning and guiding project processes from start to finish. y Approach to management of work within the constraints of time, cost, and performance requirements.

PROJECT PLANNING

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y Systematic sequencing and scheduling of the tasks

comprising a project. y Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources.

PROJECT PLANNING

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y Objective y Program y Schedule y Budget y Forecast y Organization y Policy y Procedure y Standard
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y The life cycle phase approach is not an attempt to put

handcuffs on the project manager but to provide a methodology for uniformity in project planning. y At the end of each phase there is a meeting of project manager, sponsor, senior management, and even the customer, to asses the accomplishments of this lifecycle phase and to get approval for the next phase.

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There are four ways in which proposal preparation can occur: y Project manager prepares entire proposal. y Proposal manager prepares entire proposal. y Project manager prepares proposal but is assisted by a proposal manager. y Proposal manager prepares proposal but it is assisted by a project manager.

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y This is a narrative description of the end results to be

provided under the contract. y The complexity of SOW is determined by the desire of top management, the customer, and user groups. y For projects internal to the company, the SOW is prepared by the project office with input from the user groups because the project office is usually composed of personnel with writing skill.

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y A specification list is separately identified or called out

as part of the statement of work. y Specifications are used for man-hour, equipment, and material estimates. y Small changes in specification can cause large cost overruns.

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Project milestone schedules contain such information: y Project start date y Project end date y Other major milestones y Data items

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In planning a project, the project manager must structure the work into small elements that are: y Manageable, in that specific authority and responsibility can be assigned y Independent, or with minimum interfacing with and dependence on other ongoing element y Integra table, so that the total package can be seen y Measurable, in terms of progress

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life-cycle phases is to provide management with control of the critical decision points in order to: y Avoid commitment of major resources too early y Preserve future options y Maximize benefits of each project in relation to all other projects y Assess risks

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The project plan provides the following framework: y Eliminate conflicts y Provide a standard communications tool y Provides verification that the contractor understands the customer s objectives and requirements y Provides a means for identifying inconsistencies in the planning phase y Provides a means for early identification of problem areas y Contains all of the schedules defined as a basis for progress analysis and reporting
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Project planning involves planning for: y Schedule development y Budget development y Project administration y Leadership styles y Conflict management

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y Established in 1983 y introduced itself as an engineering company y provides the methodology and equipment y Work is carried out according to international

standards y Quality is the number One priority

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PROJECT PLANNING

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y Erection Complete Mill House with Turbine Facto Sugar y y y y

Mills Darya Khan Erection Complete Mill House with Turbine Kiran Sugar Mills Sakkar Erection / commissioning of 80 ton/h Boiler Manufactured by HMC Taxila at Kamalia Sugar Mills Kamalia. Erection / commissioning of 60 ton/h Boiler manufactured by HMC Taxila at Premier Sugar Mills D.I Khan. Erection /commissioning of 50 ton/h Boiler manufactured by Ittefaq Foundries Lahore.

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y Erection Complete Mill House

with Turbine Kiran Sugar Mills

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y Identify all of the phases, activities and tasks y Sum up the effort needed to complete those tasks y Document all of the project inter-dependencies y List the planning assumptions and constraints y Create a detailed project planning schedule

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y Defining the type of supplier that they wish to appoint y Describing the materials and equipment they need y Specifying the deliverables to be provided by the

supplier y Stating their terms and conditions for payment

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y Types of labor required for the project y Roles and key responsibilities for each labor type y Number of people required to fill each role y Items of equipment to be used and their purposes y Types and quantities of equipment needed y Total amount of materials needed

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y Types of labor costs to be incurred during the project y Items of equipment needed to deliver the project y Various materials needed by the project y Unit costs for labor, equipment and materials y Other costs types such as administration y Amount of contingency needed

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y Identifying the customers requirements y Listing the project deliverables to be produced y Setting quality criteria for these deliverables y Defining quality standards for the deliverables y Gaining customers agreement with the targets set

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y Identify risks within project y Categorize and prioritize each risk y Determine the likelihood of the risks occurring y Identify the impact on the project if risk does occur

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y Creating a full list of all project deliverables y Listing the criteria for gaining customer acceptance y Putting in place, acceptance standards to be met

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y Listing their communications stakeholders y Defining each stakeholders communication needs y Identifying the required communications events y Determining the method and frequency of each event y Allocating resource to communications events y Building a communication event schedule

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y Define their procurement requirements y Identify all of the items they need to procure y Create a sound financial justification for procuring

them

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y Deliverables to be provided by the supplier y Training, documentation and support to be provided y Responsibilities of both parties y Performance criteria and review process y Pricing schedule and invoicing process y Contractual terms and conditions

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y Project is under schedule and within budget y Deliverables have been produced and approved y Risks have been controlled and mitigated y Issues have been resolved y Project is on track

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y Strengths: y Experience in many types of projects, so the clients do

not hesitate to give them their projects. y Experienced project team. y Good communication between the whole personnel

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y Weaknesses: y They increase the costs of projects y In project planning, there are many techniques and

tools but they do not mention them in their planning schedule specifically. y The difficulty of project planning is sometime disturbing the efficiency of project team.

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y Opportunities: y More experienced and learned people, if hired, it means a

lot. y Enhanced competition might be the reason of great performance.
y y y y y y

Threats: Competition in the market Economic instability Political instability Microenvironment factors Microenvironment factors
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y Without project planning, projects cannot be delivered

properly y For the success of a project the extra ordinary planning is required which helps all the time till then the project is completed y Planning is determining what needs to be done, by whom, and by when. y As business fails due to inappropriate business plan as well as projects also fails due to inappropriate project planning.
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y More learned and experienced persons are required y Friendly environment y reduce the costs and try to work hard to complete the

projects in time y Different tools and techniques in the process of project planning must be used y Be ready for competition

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