Vinit Thakur

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Introduction Methods used Part I: Understanding Primavera P6 Part II: Getting Started Part III: Power of Layouts Part IV: Hands-on with a Sample Project Tricks and Tips Evaluation

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WHY am I not getting the same Layout?

How do I?

Why the hell ..? What?? Why?? How??

Do I have to?

It s not working!

There is a problem with P6
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` ` ` ` ` ` Logging in Selecting a Project Portfolio What is a Project Portfolio? Modifying a Project Portfolio Understanding Workplace Navigating with: Directory bar Navigation bar Pages: 5 to 8 Demo 1 Quickly Answer Quiz 1 11 .

696 WBS elements ‡ 61.‡ Total of 1768 projects ± 268 Commercial ± 1312 Military ± 188 space ‡ 1.010.263.824 Networks ‡ 1.860 Assigned Orders 12 .818 Activities/Elements ‡ 809.

` ` ` ` What are VP of construction s top 5 projects? How many projects are in this demo portfolio? How many projects are under Jobs Underway ? How to assign an user? 13 .

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3. 15 . 2.1. What are Actual Start and Actual Finish dates of Edison High project? What is the proposed budget of Lofty Heights project? Identify the projects that have High Risk level.

2. Answers: i. ii.560.1.000. Rs.00 Edison High and Lofty Heights 16 . 3 April 2006 3 April 2007 2.765. 3.

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Pages: 9 to 13 ` ` ` Customizing Displays Importing Layouts Best Layout ? Demo 2 18 .` Open a sample or demo project Try out Activity Table Gantt Chart Activity usage Spreadsheet etc.

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Select and display the portfolio created. 20 . Change back to All Projects and close the current project (if any) and open a project from portfolio of your choice. Change Layout to Activity Code Review Apply Critical Path Filter. Use Activity Usage Spreadsheet and explain any 2 features Use Trace Logic to explain the network structure o any WBS element.` ` ` ` ` ` Create a Portfolio with your name and add any two projects to that.

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` ` ` ` ` ` ` EPS-Exercise 1 OBS-Exercise 2 Quiz: Who is the responsible manager for NL? Change that to MD/CEO Project Codes: Exercise 3 Calendar Management: Exercise 4 and 5 WBS: Exercise 6 Budget and spending Plan: Exercise 7 Demo 3 Demo 4 Demo 5 22 .

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First. which appears on the next page. it is time to examine them in more detail and to begin to understand how to build one. . take a moment to familiarize yourself with some background information about the construction company.Armed with the basics of the WBS. To do this. let¶s look at building a WBS for the construction of a single family home.

which you own. NOTE: For ease of explanation. Level 1 is given a WBS code of 1. our example will assume the following: Design is complete Level 1 All permits issued All Material ordered Inspection happens . or Level 1. You want to be able to manage your projects effectively and efficiently. Accordingly. You hope that this is the first of many houses that ACME will build. so you charge your project managers to develop an appropriate WBS. You decide to manage the project by the individual tasks necessary to complete the house. has been contracted to build its first house.The ACME Housing Corporation. You assign the WBS code of 1 to the highest level because all future projects (houses) will be summarized at Level 1. so you start the WBS with ACME in the highest position.

In this case. the code for Level 2 corresponds to Level 1. Level 1 Level 2 . the code is 1. As the chart shows below. But what should the next level be? The logical next level for ACME is the project level.With Level 1 established. you can begin to complete the WBS. or house.1. Level 2 is the level for each individual project. Appropriately. Level 2 is identified at the project level: House. that ACME undertakes.

the WBS is not complete. Each is unique to the project and starts with the WBS code from the level above (1 1. They also enable you to get to your goal of managing the project by task. interior and roofing. You realize that these are both major deliverables and milestones for managing the project. right? Actually. plumbing. framing.1). Now lets look and see if another level is needed. At this point you determine that you want to divide the work into the major elements needed to build a house. Notice the WBS codes at level 3.1 1. no. Level 1 Level 2 Level 3 . You choose to divide Level 3 into six elements: concrete. electrical.Now the WBS for the housing project is complete.1.

and so do all specific departments. Level 3 Level 4 . one more level needs to be included. All of our contractors fit into specific elements at level 4. Level 4 of the WBS will enable us to manage the project as desired. but it does not quite define the project at a level that shows needed tasks for completion. To do this. note the WBS codes that have been assigned to the tasks and their relationship to Level 2 the previous Level.The ACME WBS is taking shape. As with the previous Level 1 Levels.

. It does include the necessary components to manage the project by task. our WBS is complete.What do you think? Is the WBS complete? Does it enable the manager to manage at the task level? After a review to make sure that only approved scope is included.

1.3 Install Painting 1.4.1.2 Install Shingles 1. 1 ACME Housing Corporation 1.1 Install Drywall 1. Note the WBS codes and the structure of the Levels in the Tree format mirror the graphical format.2 Framing 1. Both formats are acceptable.1. The tree is not as easy to understand but is more easily incorporated into a report format.6 Roofing 1.2.1. but can take up considerable space in a report.3.5.4 Electrical 1.2 Install Outlets/Switches 1.4.1.2 Install Carpets 1.1. only the way the content is presented has changed.5.1.1. The content has not changed.1.2 Install Gas Lines 1.1 Install Wiring 1.3 Plumbing 1.4.3 Install B/K Fixtures 1.1 Concrete 1.6.1.1.1.1.1.1 Pour Foundation 1.5 Interior 1.6.5.1.1.1.1.2.The graphical structure of the WBS is an easy way to identify the project components and relationships of those components.3 Install Roofing Trusses 1.3.1 Frame Exterior Walls 1.1 New Home Construction 1.1.1. The graphical format is at times easier to understand.1. however.1.3 Pour Stairway 1.1.2.6.1.1 Install Felt 1.3.1.2 Install Patio 1.3 Install Fixtures 1.1.2 Frame Interior Walls 1.3 Install Vents . the WBS can be displayed in another format as well: the Tree format.1 Install Water Lines 1.1.

Vasudeo CARPENTRY PERF DEPT 5010 R.PROJECT OFFICE RESP DEPT Sri Ra CIVIL RESP DEPT Ra Nara an STRUCTURAL RESP DEPT Krisha S ELECTICAL RESP DEPT J. Sitara WIRING PERF DEPT 4010 S. Vasant PLUMBING RESP DEPT R. Moorth CONCRETE PERF DEPT 6010 M. Buxani WATER/SEWER PERF DEPT 3010 K. Maruti MASONRY PERF DEPT 6020 T. Aranha DRYWALL PERF DEPT 5030 D. Anna Durai ROOFING PERF DEPT 5020 Y. Tippur HOOKUP/TIE-IN PERF DEPT 4020 P. Raghu . Ottis GAS PERF DEPT 3020 R. O Prakash TEST PERF DEPT 6030 K.

It is at this point that the project manager develops control accounts or work package. The integration identifies specific responsibility for specific project tasks. Lets look at what the RAM may look like on the ACME house construction project on the next page. Responsibility Assignment Matrix .Merging the WBS and OBS. the project manager creates a Responsibility Assignment Matrix (RAM). Control accounts and work packages will be discussed in Module 4. The RAM displays the lowest level of both the WBS and the OBS.

` ` ` ` Activity Codes: Exercise 8 Work Products and Documents: Exercise 9 Working with Activities: Exercise 10 Relationships: Exercise 11 Demo 6 33 .

` Quick Recap 34 .

Required: Required: Identify the activity Duration Timeframe in the schedule .

` ` ` Predecessor an activity that is required to start or finish before the next activity(s) can proceed Successor an activity that must start or finish after the previous activity can finish Types of relationships are defined from the predecessor to the successor .

superstr Contractor 1 .Identifier Notice to Proceed(NTP) Contractor 1 .substr Contractor 1 .finishing Contractor 2 ± Act 1 Contractor 2 ± Act 2 Contractor 3 ± Act 1 Contract compl date Dur 0 14 21 14 14 7 7 0 Timeframe 02-0302-03-2010 Start same as NTP Start after compl of substr Start after compl of superstr and compl of contractor 3 Start same as NTP Start after compl of Act 1 Start after compl of contractor 2 Act 2 .

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` Exercise 12 and 13 39 .

` ` ` Constraints: Exercise 14 Grouping and Layout: Exercise 15 and 16 Resources: Exercise 17 40 .

19 Assigning Cost Accounts: Exercise 20 Assigning Resources: Exercise 21 Baseline: Exercise 22 Monitoring: Exercise 23 Thresholds and Issues: Exercise 24 41 .` ` ` ` ` ` Roles and Cost accounting: Exercise 18.

` ` ` ` ` ` ` Export and Import of files Project Architect Check-in and Check-out Creating Project Web Site Checking Project Integrity Administrative functions Methodology Manager 42 .

FF5 B 10 SS2 D 12 FF5 F 11 SS8 G 10 SS8 SF7 C 18 J 0 FS7 H 11 FF3 I 7 43 .E 9 FF7 A 12 SS3.

G and J. E. 44 . B. F.` The project duration is 44 days and the critical path consists of activities A. D.

SF. Plot a s-curve for all the resources for the entire project.` ` ` ` ` ` ` ` ` ` How many types of activities and durations are possible in Primavera? What is the percentage wise distribution of FS. Which is the most expensive resource (highest rate)? Which is the most consumed resource? Plot a s-curve for the most consumed resource.FF? Which activities have steps ? Which activities have got expenses? What is activity summary? Generate a report of monthly project cash flow. How will you plot s-curve only for WBS element? 45 .SS.