CONSTRUCTION CONTRACT

ADMINISTRATION
7043BEPG
Week 5 Lecture 1

HEALTH AND SAFETY

PLANNING
Why Undertake Planning?
• Anticipate Hazards and
Risks
– Hazard – Dangerous Area,
Activity or Situation
– Risk – Chance of the
Hazard Occurring
• Avoid and Mitigate
Danger
• To Prevent Site Problems
Why Undertake Planning?
• Understand the Project
• Understand the
Materials e.g. Asbestos
• Plan Safe Methods of
Work inc. Handling
• Identify Key Activities &
Specialist Work
• Demonstrate
Professionalism
Case Study: Asbestos Sheeting
• Widely Specified
• No Safety Data Sheets or
Other Information
• Health Risks Not Known
or Made Clear
• No Planning to Cope
With Dust & Risks
• Effects Not Clear Until
Many Years Later
Case Study: Asbestos Sheeting
• Understanding the
Works and the Materials
is Critical!

• Asbestos Promotion

• Could This Happen

Today?
The Legal Environment
• Legal Requirement to
Plan For Safety
• Prevents Inadvertent
Breaches of Legislation
• Removes the ‘Creative’
Element on Site
• Supports a Legal Defence
• Ethical and Moral
The Legal Environment - RIDDOR
• ‘Reporting of Injuries, Diseases
and Dangerous Occurrences
Regulations’ 1995
• Legal Duty On...
o Employers
o Self-Employed People
o People in Control of Premises
• Incidents Cannot Be ‘Swept
Under the Carpet’
• Enforced by HSE Via the ‘Incident
Contact Centre’
• Feeds Back to HSE Policy and
Regulations
What is Reportable Under RIDDOR?
• Deaths and Major
Injuries
• Any Incident That
Caused a 3-day+
Absence
• Dangerous Occurrences
(Near Misses)
• Disease
• Gas Incidents
RIDDOR and Health & Safety Planning
• Planning is the Way to
Avoid RIDDOR
• Virtually All Major
Incidents Will Be
Prevented by Planning
• ‘Force Majeure’ – Act of
God
• Evidence of Good
Planning Provides Good
Defence
Types of Health & Safety Plans
• Pre-Construction Phase
• Construction Phase
Plans
• The Health and Safety
File
• Transport & Materials
Movement Planning
• Fire Egress Planning
Pre-Construction Planning
• Designer’s Risk Assessments
o Architecture
o M&E
o Structure
• Client Input
• CDM Coordinator Input &
Review
• Pre-Construction
Information Pack
• Contractor Involvement esp.
2-stage Tendering
Pre-Construction Planning
• Compliance With CDM
Regulations Requirement
for ‘Information’
• Allows Proper Planning
Time
• Removed Excuses
• Forms Part of the Tender
Package – Contract
Planning Time
• To Plan Properly, Contractors
Need Time
• CDM Requires ‘Adequate
Time’ Is Allowed
• In Practice Between 2-4
Weeks
• If Inadequate Time is Given,
The Liability Is With The
Client
• A Contractor Who Offers to
Omit This Time Should Not
be Given the Work
Health & Safety Policy
• The Construction Phase Plan is the
‘Delivery’ of the Contractors Health
& Safety Policy
• Reflects Requirements of Legislation
• Part of Tender and Submission
Documentation
• Covers…
o First Aid Provision, Training &
Equipment
o Reporting Procedures
o Control of Work
o Understanding the Impact on the
Business
 Construction Phase Plans
• Detailed Assessment of
How the Works Are To Be
Done
o Method Statements
o Risk Assessments (Next
Lecture)
• Includes Sub-Contractors
Works
• Reviewed Throughout the
Project
• Covers All Works
• Phased Plans
 Construction Phase Plans
• Specific Not Generic
• Formally Issued and Controlled
• Covers Health
o Chemicals & Materials
o PPE
• Safety
o Falls From Height
o Vehicles
• Welfare
o Mess Arrangements
o WCs
 Construction Phase Plans
• Can be an External
Consultant
• Named Responsibilities &
Duties
• COSHH Arrangements
• Security Arrangements
• Permits and Certificates
of Compliance
• Training Information –
Worker Records
 Method Statements
• How Is The Job Going to Be
Done?
• Open to Review But
Controlled
• Will Be Inspected on Site
• Issued Document
o CDM Coordinator
o Health & Safety Executive
• Not Required For Everything
- Focus
 CDM Coordinators Role
• Reviews the Plan
• Makes
Recommendations, Asks
Queries and Advises
• Open Discussion
• Visits Site
• Inspects Site Areas
• Attends Meetings
Site Induction
• Covers Everything
Workers Need to Know
• Health, Safety & Welfare
• Site Rules
• Different Languages
• Site Handbook &
Procedures
• Visitors
• Issue of Personal
Protective Equipment
 Health and Safety File
• “Post-Construction Phase
Plan”
• Use of The Building When
Complete and Occupied
o Users
o Maintenance
o Emergency
• Information From All Parties
– Mostly Contractor
• Information to be Provided
Before PC
 What’s In a Health and Safety File?
• Maintenance
Information
• Cleaning Information
• Testing Procedures
• Records of Colours,
Shades, Finishes Types
• Ongoing M&E Support
• As Built Drawings
 What’s Not In a Health and Safety File?
• Construction Method
Statements
• Construction Risk
Assessments
• Site Access Arrangements
• Temporary Fire Egress
Arrangements
• Construction Drawings
• Only Relevant
Information
 The Health and Safety File
• Issued to Client by CDM
Coordinator
• Live Document –
Constantly Updated
• Kept on Site
• Issues re Electronic Issue
• 2 Copies
• Important Document But
Often Is Omitted or
Delayed
 Transport and Materials Movement
• Can Be a Critical
Element
• Time-Critical
Operations
• Health & Safety
• Specialist Planning
Required
• Liaison With Local
Authorities/Police
 Materials Movement – At The Site
• Access Arrangements &
Scheduling
• Temporary Roads &
Protection
• Removal of Fencing &
Barriers
• Use of Banksman
• Detailed Method
Statements
Fire Egress Planning
• Part of Construction Phase
Plan
• Linked and Complementary
to Full Building Plan
• Communicated to All
Workers
• Publically Displayed
• Tested – Fire Drills
• Alarms Tested Regularly
• Fire Risk Assessment
Health and Safety Planning Summary
• Planning Can Help
Foresee Problems
• Knowledge is Power
• Most Problems Can Be
Solved if Identified
• No Surprises
• Statutory Compliance
• Avoidance is Better
Than Management