General Environmental Management Systems Awareness Training
U.S. Department of the Interior Office of Environmental Policy and Compliance Washington, D.C.
U.S. Department of the Interior
The Mission of the Department of the Interior (DOI) is to protect and provide access to our Nation's natural and cultural heritage and honor our trust responsibilities to Indian Tribes and our commitments to island communities. DOI manages 500 million acres of surface land, or about one-fifth of the land in the United States and has jurisdiction over approximately 1.76 billion acres of the Outer Continental Shelf. DOI is a large, decentralized agency with over 73,000 employees and 200,000 volunteers located at approximately 2,400 operating locations across the United States, Puerto Rico, U.S. territories, and freely associated states.
Some Examples of DOI¶s Many Missions
As DOI Employees, We Must Understand How Our Day-to-Day Activities Impact the Environment
What an environmental management system (EMS) is. you should know: About Executive Order (EO) 13423. The benefits of an EMS. Why an EMS is important to what you do.
After this awareness training.
2007. human health considerations into mission implementation. environment. renewable energy. fleet management. Provides a holistic approach to integrating energy. pollution prevention/recycling. Energy. high performance buildings. and electronics stewardship. acquisition. water conservation.
. ³Strengthening Federal Environmental. and Transportation Management´ Signed by President Bush on January 26. 85 pages down to 7 plus instructions.Executive Order (EO) 13423. Consolidated five previous executive orders and two Memoranda of Understanding into one order. Updated and set more aggressive goals for energy efficiency.
. Clarifies and strengthens role of Environmental Management Systems as the foundation management framework to meet the goals of the order (including compliance management). and Transportation Management´
Clarifies roles of Heads of Agencies and senior management officials. ³Strengthening Federal Environmental. Energy.Executive Order (EO) 13423. More closely aligns environmental and energy requirements with the Office of Management and Budget performance scorecards approach.
O.O. 13423. 13423 goals.
. directs DOI to lead by example on the implementation of E. Directs DOI to achieve results and make progress toward E.DOI Policy
Secretarial Memorandum of April 4. 2007.
and reporting of information to measure performance in the implementation of this order. (ii) establishment of agency objectives and targets to ensure implementation of this order. including environmental aspects of energy and transportation functions. analysis.´
. ³«implement within the agency environmental management systems (EMS) at all appropriate organizational levels to ensure (i) use of EMS as the primary management approach for addressing environmental aspects of internal agency operations and activities. and (iii) collection.Environmental Management Systems (EMS) Requirements in EO 13423
Section 3(b) states.
and resources for. processes. planning activities. procedures. An EMS is that part of an overall management system which includes organizational structure. policies.. practices. responsibilities. procedures. and awareness of a systems based approach. review. and plans to help address environmental issues. Important EMS elements include continual improvement.
. An EMS is the combination of people. management commitment.achieving environmental policy. formalization..What Is an Environmental Management System (EMS)? An EMS is simply a set of procedures to reduce our environmental footprint in our day-to-day activities.
. review mechanisms. and procedures used to manage environmental issues at a facility or in an organization.Purpose of an EMS
An EMS brings together the people. policies. plans.
Benefits of an EMS
Helps maintain compliance Reduce operating costs Integrate environmental programs into mission Increase employee involvement Reduce environmental impacts
.Things About EMS You May Not Know
Your organization may already have an have EMS established or have elements of an EMS in place. You may be able to contribute to implementing and improving your organization¶s EMS.
Furthermore. DOI committed to fully implement EMS by the end of FY 2009 in the 2007-2012 Strategic Plan. requires EMS implementation by Bureaus and Offices. 13423 requirements.
DOI¶s existing EMS Policy (515 DM 4) issued in 2002.O. The policy is currently undergoing revision to reflect the new E.
The EO 13423 Implementing Instructions directs Federal agencies to align their EMS programs with ISO 14001.
. however. Organizations. use many EMS frameworks and models.EMS Frameworks
The International Standard ISO 14001 is the most widely used and respected.
What does an EMS look like? How is it structured?
Check. Do.A Basic EMS Framework Plan. Act
identifying environmental aspects and establishing goals Do Implementing. includes training and operational controls Check Checking. includes monitoring and corrective action Act Reviewing.The Continuous Cycle
Plan Planning. includes progress reviews and acting to make needed changes
g..EMS Components (e. ISO 14001)
Environmental Policy Planning Implementation and Operation Checking and Corrective Action Management Review
Issue a policy statement signed by facility manager At a minimum. commit to
± Continual improvement ± Pollution prevention ± Environmental compliance
Identifies EMS framework Publicly available
and services Review legal requirements Set objectives and targets Establish formal EMS program
Identify aspects and impacts from facility activities. products.
Implementation and Operation
Define roles and responsibilities Provide EMS training Establish internal and external communication mechanisms Establish document control system Establish operational controls Integrate with or establish emergency preparedness procedures
Checking and Corrective Action
Conduct periodic monitoring of environmental performance Identify root causes of findings and conduct corrective and preventive actions Maintain environmental records Conduct periodic EMS audit
Conduct periodic senior management review of EMS Revise policies as needed
Roles and Responsibilities Training and Communication EMS Document Control Emergency Preparedness and Response
. Check. ISO 14001)
Management Review Environmental Policy
Checking/ Corrective Actions
Measurement and Monitoring EMS Nonconformance and Corrective Actions Records EMS Audits
Environmental Aspects Compliance Objectives and Targets Environmental Mgmt.The EMS Plan.g.. Do. Act Cycle (e.
Must be consistent with other management systems (e. IT) in your organization..
. An EMS doesn¶t exist in isolation.g.Bottom Line EMS Requirements
Must have commitment of top managers. An EMS must be owned by everyone in your organization.
Environmental Impact (Effect) ± Any change to the environment whether adverse or beneficial. use of natural resources.
. or services which can interact with the environment. products. .
± Examples include: depletion of natural resources. or services. soil and water contamination. wholly or partially resulting from an organizations activities. air pollution. implement and maintain a procedure to identify the environmental aspects of activities products and services that you ³can control and «can influence. hazardous waste generation. use of volatile organic compounds. ± Examples include: air emissions.´ ± After identifying environmental aspects you must determine those which have or can have significant impacts on the environment. water discharges. products. energy use.
± It is important to establish. use of raw materials.Some Basic EMS Definitions
Environmental Aspect (Cause) ± The elements of an organization¶s activities.
batteries. oil.Examples of Aspects and Impacts
± Aspect: Office use of electronic equipment Impact: Generation of recyclable waste (paper. toner cartridges) ± Aspect: Use of solvents. global warming
. fluorescent lamps. and excess furniture Impact: Land contamination (landfill) ± Aspect: Air emissions from buildings Impact: Air pollution.
and batteries) ± Impact: Hazardous waste generation and air pollution ± Aspect: Custodial Operations (Use of cleaning products. water use. tires. antifreeze. water. energy) Impact: Depletion of natural resources and contamination of land ± Aspect: Grounds Maintenance Impact: Depletion of natural resources (pesticides.Examples of Aspects and Impacts Facility Operations (continued)
± Aspect: Motor vehicle operations (Use of oil. fossil fuels)
. rags. paper. fertilizer.
Examples of Significant Environmental Aspects Purchasing chemicals Use of chemicals Application of pesticides Office products/paper consumption Use of electronic equipment Building temperature control Grounds and custodial operations Motor vehicle operations
Solid. and Universal
Reduce Energy Consumption Recycle Green Purchasing Pollution Prevention
.Objectives and Targets
Compliance with Regulations Reduce Waste Streams
An EMS target is a detailed measurable performance requirement related to the objective.
An EMS objective is an overall goal arising from the environmental policy statement set by the organization.
Objective: Increase solid waste diversion Target: Achieve a 60% diversion rate for all solid waste by the year 2008.
Objective: Improve environmental compliance Target: Reduce the number of external environmental compliance audit findings by 50% on an audit-to-audit basis.
Target: Purchase 25 bicycles for use within the facility by the year 2004.Examples
Objective: Reduce transportation congestion Target: Increase the number of employeedays of mass transit use by 50% by the year 2007 based on a 2002 calendar year baseline.
glass and plastic containers. Below are ways you can support this objective: Reduce. toner cartridges. paper. Recycle ± Reduce your use of resources such as water. etc. electronics.An objective of EMS is to reduce environmental impacts. are required to follow the Affirmative (Green) Procurement Plan. including credit card holders. Reuse resources such as office supplies Recycle all batteries. Carpool ± Conserve fuel by carpooling to field sites or other work related destinations.
. metal cans. metal scraps. Purchasing Requirements ± Government purchasing agents. Reuse. and fluorescent light bulbs.
Employees need support through both motivational and technical hurdles.What Managers and Supervisors Need to Do Provide support to change habits
Old habits die hard. Initial training and periodic refreshers are essential to continuing pollution prevention success.
Spill prevention and preparedness 3. Changes in equipment or technology
. Good housekeeping and maintenance practices 2. Waste exchange programs 10. Inventory management 4.Environmentally preferable purchasing 6. Alternate cleaning processes 7.Top Ten Pollution Prevention Techniques
1. Process modifications 9. Reduce/reuse process wastes 8. Prudent purchasing 5.
n Example: Environmentally Preferable Purchasing
Definition: Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
Environmentally Preferable Purchasing
Environmentally preferable purchasing means examining the pollution prevention practices of your vendors and subcontractors
An EMS is the combination of people. procedures. Important EMS elements include continual improvement. formalization. and plans to help address environmental issues. management commitment. policies. review. and awareness of system approach.
Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem.
. minimizing mission impact due to noncompliance issues. being good neighbors. and saving money by decreasing wasted resources.Summary
Being a good environmental steward is every DOI employee¶s business. preserving resources for future generations.
At a minimum. How your job impacts the environment.
. The potential environmental impacts of departing from the procedures of your job. The legal and other requirements of your job. The procedures/protocols of your job and adhering to them. you are responsible for knowing: The commitments of the Environmental Policy.Your Participation
All personnel have roles and responsibilities at the location for EMS. Your level of participation will vary according to the work you perform.
please contact your Bureau or Office EMS Coordinator.Congratulations and Thank You!
You have completed general EMS Awareness Training. Your feedback allows us to continually improve EMS implementation.
. For more information or to actively participate in EMS implementation.