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Recruiting is the discovering of potential applicants for actual or anticipated organizational vacancies It is the process of searching for prospective employees and stimulating and encouraging them to apply for jobs in an organization
Factors affecting Recruitment
Size of the organization Employment conditions in the community where the organization is located Effects of past recruiting efforts which show the org¶s ability to locate and keep good performing people Working conditions and salary and benefit packages offered by the organization
Meaning Of Recruitment
According to Edwin B. Flippo, ³Recruitment is the process of searching the candidates for employment and stimulating them to apply for jobs in the organization´. Recruitment is the activity that links the employers and the job seekers.
A few definitions of recruitment are:· A process of finding and attracting capable applicants for employment. The process begins when new recruits are sought and ends when their applications are submitted. The result is a pool of applications from which new employees are selected. It is the process to discover sources of manpower to meet the requirement of staffing schedule and to employ effective measures for attracting that manpower in adequate numbers to facilitate effective selection of an efficient working force
Meaning Of Recruitment
Recruitment of candidates is the function preceding the selection, which helps create a pool of prospective employees for the organization so that the management can select the right candidate for the right job from this pool. The main objective of the recruitment process is to expedite the selection process.
Meaning Of Recruitment Recruitment is a continuous process whereby the firm attempts to develop a pool of qualified applicants for the future human resources needs even though specific vacancies do not exist. Usually. . the recruitment process starts when a manger initiates an employee requisition for a specific vacancy or an anticipated vacancy.
UNEXPECTED Resignation. illness give rise to unexpected needs. accidents. deaths. ANTICIPATED Anticipated needs are those movements in personnel. . which an organization can predict by studying trends in internal and external environment.RECRUITMENT NEEDS PLANNED i. the needs arising from changes in organization and retirement policy.e.
Create a talent pool of candidates to enable the selection of best candidates for the organization.Purpose & Importance Of Recruitment Attract and encourage more and more candidates to apply in the organization. .
Recruitment is the process which links the employers with the employees. . Determine present and future requirements of the organization in conjunction with its personnel planning and job analysis activities.· Increase the pool of job candidates at minimum cost.
. Help increase the success rate of selection process by decreasing number of visibly under qualified or overqualified job applicants. Help reduce the probability that job applicants once recruited and selected will leave the organization only after a short period of time.
Increase organization and individual effectiveness of various recruiting techniques and sources for all types of job applicants . Begin identifying and preparing potential job applicants who will be appropriate candidates. Meet the organizations legal and social obligations regarding the composition of its workforce.
Recruitment Process The recruitment and selection is the major function of the human resource department and recruitment process is the first step towards creating the competitive strength and the strategic advantage for the organizations. A general recruitment process is as . Recruitment process involves a systematic procedure from sourcing the candidates to arranging and conducting the interviews and requires many resources and time.
These contain Posts to be filled Number of persons Duties to be performed Qualifications required Preparing the job description and person specification. Arranging the interviews with the selected candidates. Conducting the interview and decision making .Recruitment Process Identifying the vacancy: The recruitment process begins with the human resource department receiving requisitions for recruitment from any department of the company. Short-listing and identifying the prospective employee with required characteristics. Locating and developing the sources of required number and type of employees (Advertising etc).
Recruitment Process HRP Job Analysis Recruitment Planning Search Media Appli cant Pool Screen ing To Selection Job Vacancies Potential Hires Strategy Dev Applicant Population Evalua tion & Ctrl .
) are . The sources within the organization itself (like transfer of employees from one department to other. Recruitment candidates from all the other sources (like outsourcing agencies etc. promotions) to fill a position are known as the internal sources of recruitment.Sources Of Recruitment Every organization has the option of choosing the candidates for its recruitment processes from two kinds of sources: internal and external sources.
SOURCES OF RECRUITMENT .
Internal Sources Of Recruitment 1. The dependents and relatives of Deceased employees and Disabled employees are also done by many companies so that the members of the family do not become dependent on the mercy of others. . 3. Retired and Retrenched employees may also be recruited once again in case of shortage of qualified personnel or increase in load of work. TRANSFERS The employees are transferred from one department to another according to their efficiency and experience. 5. 4. Recruitment such people save time and costs of the organisations as the people are already aware of the organisational culture and the policies and procedures. PROMOTIONS The employees are promoted from one department to another with more benefits and greater responsibility based on efficiency and experience. Others are Upgrading and Demotion of present employees according to their performance. 2.
EDUCATIONAL INSTITUTES Various management institutes.External Sources Of Recruitment 1. It is also known as RPO (Recruitment Process Outsourcing) EMPLOYMENT EXCHANGES Government establishes public employment exchanges throughout the country. The main advantage of this method is that it has a wide reach. PRESS ADVERTISEMENTS Advertisements of the vacancy in newspapers and journals are a widely used source of recruitment. medical staff etc. are a good source of recruiting well qualified executives. PLACEMENT AGENCIES Several private consultancy firms perform recruitment functions on behalf of client companies by charging a fee. 2. These agencies are particularly suitable for recruitment of executives and specialists. engineering colleges. This source is known as Campus Recruitment. medical Colleges etc. 3. engineers. These exchanges provide job information to job seekers and help employers in identifying suitable candidates. . They provide facilities for campus interviews and placements.
Such callers are considered nuisance to the daily work routine of the enterprise. But can help in creating the talent pool or the database of the probable candidates for the organisation. More efficient among these may be recruited to fill permanent vacancies . RECRUITMENT AT FACTORY GATE Unskilled workers may be recruited at the factory gate these may be employed whenever a permanent worker is absent. Management can inquire these leaders for suitable jobs.External Sources Of Recruitment LABOUR CONTRACTORS Manual workers can be recruited through contractors who maintain close contacts with the sources of such workers. the office bearers of trade unions are often aware of the suitability of candidates. In some organizations these are formal agreements to give priority in recruitment to the candidates recommended by the trade union. EMPLOYEE REFERRALS / RECOMMENDATIONS Many organisations have structured system where the current employees of the organisation can refer their friends and relatives for some position in their organisation. Also. UNSOLICITED APPLICANTS Many job seekers visit the office of well-known companies on their own. This source is used to recruit labour for construction jobs.
The internal and external forces affecting recruitment function of an organisation are .Factors Affecting Recruitment The recruitment function of the organisations is affected and governed by a mix of various internal and external forces. The internal forces or factors are the factors that can be controlled by the organisation. And the external factors are those factors which cannot be controlled by the organisation.
Factors Affecting Recruitment .
e. RECRUITMENT POLICY The recruitment policy of an organisation specifies the objectives of recruitment and provides a framework for implementation of recruitment programme. Government policies on reservations.Internal Factors Affecting Recruitment The internal forces i. FACTORS AFFECTING RECRUITMENT POLICY Organizational objectives Personnel policies of the organization and its competitors. It may involve organizational system to be developed for implementing recruitment programmes and procedures by filling up vacancies with best qualified people. the factors which can be controlled by the organisation are: 1. . Preferred sources of recruitment.
If the organization is planning to increase its operations and expand its business. it will think of hiring more personnel. GROWTH AND EXPANSION . therefore.Internal Factors Affecting Recruitment HUMAN RESOURCE PLANNING Effective human resource planning helps in determining the gaps present in the existing manpower of the organization. It also helps in determining the number of employees to be recruited and what qualification they must possess. COST Recruitment incur cost to the employer. SIZE OF THE FIRM The size of the firm is an important factor in recruitment process. which will handle its operations. organizations try to employ that source of recruitment which will bear a lower cost of recruitment to the organization for each candidate.
2. SUPPLY AND DEMAND The availability of manpower both within and outside the organization is an important determinant in the recruitment process. If the company has a demand for more professionals and there is limited supply in the market for the professionals demanded by the company. LABOUR MARKET Employment conditions in the community where the organization is located will influence the recruiting efforts of the organization. even informal attempts at the time of recruiting like notice boards display of the requisition or announcement in the meeting etc will attract more than enough applicants. For example finance was taken up by fresher MBA¶s when many finance companies . IMAGE / GOODWILL Image of the employer can work as a potential constraint for recruitment. Image of a company is based on what organization does and affected by industry. If there is surplus of manpower at the time of recruitment.External Factors Affecting Recruitment The external forces are the forces which cannot be controlled by the organisation. then the company will have to depend upon internal sources by providing them special training and development programs. An organization with positive image and goodwill as an employer finds it easier to attract and retain employees than an organization with negative image. The major external forces are: 1.
Also. trade unions play important role in recruitment. For example. This restricts management freedom to select those individuals who it believes would be the best performers. UNEMPLOYMENT RATE One of the factors that influence the availability of applicants is the growth of the economy (whether economy is growing or not and its rate). When the company is not creating new jobs. Government of India has introduced legislation for reservation in employment for scheduled castes.LEGAL ENVIRONMENT Various government regulations prohibiting discrimination in hiring and employment have direct impact on recruitment practices. If the candidate can¶t meet criteria stipulated by the union but union regulations can restrict recruitment sources.External Factors Affecting Recruitment POLITICAL-SOCIAL. there is often oversupply of qualified labour which in turn leads to unemployment. To face the competition. . scheduled tribes. physically handicapped etc. many a times the organisations have to change their recruitment policies according to the policies being followed by the competitors. COMPETITORS The recruitment policies of the competitors also effect the recruitment function of the organisations.
a well defined recruitment policy is necessary for organizations to respond to its human resource requirements in time. It specifies the objectives of recruitment and provides a framework for implementation of recruitment programme. Creating a suitable recruitment policy is the first step in the efficient hiring process.Recruitment Policy Of a Company In today¶s rapidly changing business environment. it is important to have a clear and concise recruitment policy in place. which can be executed effectively to recruit the best talent pool for the selection of the right candidate at the right place quickly. It may involve organizational system to be developed for implementing recruitment programmes and procedures by . A clear and concise recruitment policy helps ensure a sound recruitment process. Therefore.
COMPONENTS OF THE RECRUITMENT POLICY The general recruitment policies and terms of the organisation Recruitment services of consultants Recruitment of temporary employees Unique recruitment situations The selection process The job descriptions yThe terms and conditions of the employment .
. To aid and encourage employees in realizing their full potential. Transparent. Weightage during selection given to factors that suit organization needs. Unbiased policy. Defining the competent authority to approve each selection. Integrates employee needs with the organisational needs.COMPONENTS OF THE RECRUITMENT POLICY A recruitment policy of an organization should be such that: It should focus on recruiting the best potential people. Optimization of manpower at the time of selection process. task oriented and merit based selection. Abides by relevant public policy and legislation on hiring and employment relationship. To ensure that every applicant and employee is treated equally with dignity and respect.
FACTORS AFFECTING RECRUITMENT POLICY Organizational objectives Personnel policies of the organization and its competitors. Government policies on reservations. Need of the organization. . Recruitment costs and financial implications. Preferred sources of recruitment.
Outsourcing firms develop their human resource pool by employing people for them and make available personnel to various companies as per their needs. the outsourcing firms or the intermediaries charge the . A company may draw required personnel from outsourcing firms.Recent Trends in Recruitment The following trends are being seen in recruitment: · OUTSOURCING In India. In turn. the HR processes are being outsourced from more than a decade now. The outsourcing firms help the organisation by the initial screening of the candidates according to the needs of the organisation and creating a suitable pool of talent for the final selection by the organisation.
weeding the unsuitable resumes/candidates. operational flexibility and competitive advantage turning the management's focus to strategic level processes of HRM Company is free from salary negotiations. Company can save a lot of its resources and time . Value creation.Recent Trends in Recruitment Advantages of outsourcing are: Company need not plan for human resources much in advance.
. Indian software and the retail sector are the sectors facing the most severe brunt of poaching today. Poaching means employing a competent and experienced person already working with another reputed company in the same or different industry. A company can attract talent from another firm by offering attractive pay packages and other terms and conditions. It has become a challenge for human resource managers to face and tackle poaching. the organisation might be a competitor in the industry.POACHING/RAIDING y ³Buying talent´ (rather than developing it) is the latest mantra being followed by the organisations today. But it is seen as an unethical practice and not openly talked about. better than the current employer of the candidate. as it weakens the competitive strength of the firm.
e. Alternatively job seekers place their CV¶s in worldwide web. Efficiency of recruitment process.recruitment is the use of technology to assist the recruitment process. They advertise job vacancies through worldwide web. The job seekers send their applications or curriculum vitae i. Advantages of recruitment are: ± ± ± ± ± Low cost. No intermediaries Reduction in time for recruitment. E. CV through e mail using the Internet.E-RECRUITMENT Many big organizations use Internet as a source of recruitment. Recruitment of right type of people. . which can be drawn by prospective employees depending upon their requirements.
The differences between the two are: 1. . by attracting more and more employees to apply in the organisation WHEREAS the basic purpose of selection process is to choose the right candidate to fill the various positions in the organisation. The basic purpose of recruitments is to create a talent pool of candidates to enable the selection of best candidates for the organisation.Recruitment Vs Selection Both recruitment and selection are the two phases of the employment process. 2. Recruitment is the process of searching the candidates for employment and stimulating them to apply for jobs in the organisation WHEREAS selection involves the series of steps by which the candidates are screened for choosing the most suitable persons for vacant posts.
. Recruitment is a positive process i. 5. Recruitment is concerned with tapping the sources of human resources WHEREAS selection is concerned with selecting the most suitable candidate through various interviews and tests.Recruitment Vs Selection 3. 4. encouraging more and more employees to apply WHEREAS selection is a negative process as it involves rejection of the unsuitable candidates. There is no contract of recruitment established in recruitment WHEREAS selection results in a contract of service between the employer and the selected employee.e.
Recruitment Strategies Recruitment is of the most crucial roles of the human resource professionals. A successful recruitment strategy should be well planned and practical to attract more and good talent to apply in the organisation. The level of performance of and organisation depends on the effectiveness of its recruitment function. Organisations have developed and follow recruitment strategies to hire the best talent for their organisation and to utilize their resources optimally. the strategy should cover the following elements: . For formulating an effective and successful recruitment strategy.
it is almost a never-ending process. . To maintain the quality of the recruitment activities. Requirements keep arising at various levels in every organisation. it is useful to prioritize the vacancies whether to focus on all vacancies equally or focusing on key jobs first.Identifying and prioritizing jobs 1. Therefore. there is a need to identify the positions requiring immediate attention and action. It is impossible to fill all the positions immediately.
different industry.Candidates to target The recruitment process can be effective only if the organisation completely understands the requirements of the type of candidates that are required and will be beneficial for the organisation. ± Experience level required: the strategy should be clear as to what is the experience level required by the organisation. unemployed. top performers of the industry etc. This covers the following parameters as well: ± Performance level required: Different strategies are required for focusing on hiring high performers and average performers. He/she can be from the same industry. . The candidate¶s experience can range from being a fresher to experienced senior professionals. ± Category of the candidate: the strategy should clearly define the target candidate.
The strategy should define various sources (external and internal) of recruitment. Which are the sources to be used and focused for the recruitment purposes for various positions.Sources of recruitment 1. . Employee referral is one of the most effective sources of recruitment.
The recruitment professionals conducting the interviews and the other recruitment activities should be well-trained and experienced to conduct the activities. They should also be aware of the major parameters and skills (e. technical etc.) to focus while interviewing and selecting a candidate. .Trained recruiters 1.: behavioural.g.
e. Like the rounds of technical interviews. HR interviews. . psychometric tests etc.How to evaluate the candidates The various parameters and the ways to judge them i. written tests. the entire recruitment process should be planned in advance.
The process should be flexible. HR department or professionals are not thanked for recruiting the right employees and performers.HR Challenges In Recruitment The major challenges faced by the HR in recruitment are: Adaptability to globalization ± The HR professionals are expected and required to keep in tune with the changing times. adaptive and responsive to the immediate requirements. The recruitment process should also be cost effective. i. Process analysis ± The immediacy and speed of the recruitment process are the main concerns of the HR in recruitment. . Strategic prioritization ± The emerging new systems are both an opportunity as well as a challenge for the HR professionals. the changes taking place across the globe. Therefore.e. Even if the organisation is achieving results. HR should maintain the timeliness of the process Lack of motivation ± Recruitment is considered to be a thankless job. reviewing staffing needs and prioritizing the tasks to meet the changes in the market has become a challenge for the recruitment professionals.
Recruitment of expatriates should be followed by cultural and sensitivity training. . and language training.Recruiting Expatriates The interviews of expatriates are designed in a manner to judge their: Adaptability to the new culture Intercultural interaction Flexibility Professional expertise Past international work experience Tolerance and open-mindedness Family situation Language ability Attitude and motivation Empathy towards local culture A few researches in this field also suggest that women are morel likely to be successful in certain positions as expatriates as they are more sensitive towards new culture and people.
Head Hunting Headhunting refers to the approach of finding and attracting the best experienced person with the required skill set. Headhunting involves convincing the person to join your organization. .
Organisations adopt different forms of recruitment practices according to the specific needs of the organisation. . business. A few decisions by the recruitment professionals can affect the productivity and efficiency of the organisation. processes and practices. The organisations can choose from the centralized or decentralized forms of recruitment.Forms Of Recruitment The organisations differ in terms of their size.
CENTRALIZED RECRUITMENT The recruitment practices of an organisation are centralized when the HR / recruitment department at the head office performs all functions of recruitment. Centralized from of recruitment is commonly seen in government organisations. Recruitment decisions for all the business verticals and departments of an organisation are carried out by the one central HR (or recruitment) department. .
Benefits of the centralized form of recruitment are Reduces administration costs Better utilization of specialists Uniformity in recruitment Interchangeability of staff Reduces favoritism Every department sends requisitions for recruitment to their central office .
With diverse and geographically spread business areas and offices. Choice between the two will depend upon management philosophy and needs of particular organization. Each department carries out its own recruitment. Lower level staffs as well as top level executives are recruited in a decentralized . it becomes important to understand the needs of each department and frame the recruitment policies and procedures accordingly.DECENTRALIZED RECRUITMENT Decentralized recruitment practices are most commonly seen in the case of conglomerates operating in different and diverse business areas. In some cases combination of both is used.
Equal Employment Opportunity Equal opportunity employment refers to the approach of the employers to ensure the practice of being fair and impartial in the employment process .
No person should be treated less favourably than any other on the basis of the specified issues above. making it against the law to treat anybody unfairly. biasness or favoritism on the basis of disability race age sex sexuality pregnancy Marital status in employment. .Discrimination in employment Discrimination refers to the any kind of prejudice. Many countries (like SA) have already implemented Equal Opportunity Act.
Selection Process: Reception of Application Preliminary Interview Application Blank Psychological Tests In depth Interview Reference Checks Final Selection by Interviewers Physical Examination Placement .
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